cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Create a duplicate of a file in a Teams site?

Hello!

 

I wanted to check if the following is easily technically possible to make things more efficient :).

 

  1. I have a Teams site, with a sharepoint site behind it
  2. I have a powerpoint called e.g. 20.04.20 Test 1 for Monday
  3. On e.g. Tuesday I want to create a copy of this file and change the name to e.g. 21.04.20 xxxx 
  4. The flow should then move the 20.04.20 Test 1 for Monday into a folder called 'Archive' 

 

Is there a technical way to set this up that is easy?

Ideal case:

  • Flow triggered by a button or a schedule
  • Flow creates a copy/duplicate of the last file that is in this folder/site location
  • Flow could rename the copy to something else (Date at start of name would be best case)
  • Flow then moves the first file to an 'Archive' Folder
  • Now we only have one file in the folder, this would be the duplicate file that flow has renamed.

Please see the pics for a basic set up of the Teams site. Does this sound feasible?

 

Currently I:

  • Copy and paste the file I want to use as a duplicate
  • Rename the duplicate file to e.g. 21.04.20
  • Move the older duplicate file e.g. 20.04.20 to Archive file

I want to make changes to the latest file, and use the latest file as a template for the next day the powerpoint is needed

Thank you!

image.png

1 ACCEPTED SOLUTION

Accepted Solutions
efialttes
Community Champion
Community Champion

Hi!

-REcurrence trigger

-'Get files (properties only)' on the source library, assign the following ODATA expression as 'Order by' input...

Modified desc

 ...and assign value 1 to 'Top count' input, so you ensure to get the newest file

 

-Now, you can get the file ID by means of the following expression...

first(body('Get_files_(properties_only)')?['Value'])?['ID']

...and the file identifier by means of the following expression

first(body('Get_files_(properties_only)')?['Value'])?['{Identifier}']

-In order to create a copy and rename it, my suggestion is to use 'Create file'. You will need first to get current file content by means of 'Get file content' or 'Get file content using path'

-In order to move source file, you can use 'Move file'

 

More info on Sharepoint connector and its action blocks here

https://docs.microsoft.com/en-us/connectors/sharepointonline/#actions

 

Hope this helps

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

View solution in original post

9 REPLIES 9
efialttes
Community Champion
Community Champion

Hi!

-REcurrence trigger

-'Get files (properties only)' on the source library, assign the following ODATA expression as 'Order by' input...

Modified desc

 ...and assign value 1 to 'Top count' input, so you ensure to get the newest file

 

-Now, you can get the file ID by means of the following expression...

first(body('Get_files_(properties_only)')?['Value'])?['ID']

...and the file identifier by means of the following expression

first(body('Get_files_(properties_only)')?['Value'])?['{Identifier}']

-In order to create a copy and rename it, my suggestion is to use 'Create file'. You will need first to get current file content by means of 'Get file content' or 'Get file content using path'

-In order to move source file, you can use 'Move file'

 

More info on Sharepoint connector and its action blocks here

https://docs.microsoft.com/en-us/connectors/sharepointonline/#actions

 

Hope this helps

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hello @efialttes 

 

Thank you for reply!

 

Is there any chance you could please add some pictures?

 

My flow at the moment is a little confusing and looks like below..image.png

Hi!

IN your 'Get file content'... did you used the expression I suggested to assign the File identifier?

If you are not familiar with expressions, please follow these steps

https://flow.microsoft.com/es-es/blog/use-expressions-in-actions/

 

Now, let's discuss "Create file" inputs:

-you should assign to 'Create file' 'File content' input the corresponding output from 'Get file Content'

-you should assign to 'Create file''File name' not only the file name, also the extension (myimage.jpg, myexcelsheet.xlsx)

Sorry I am not with my laptop... please take a try and let us know your progress

THanx!

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hello @efialttes 

 

I put your first expression, in the File Identified box first(body('Get_files_(properties_only)')?['value'])?['ID']

 

I am not sure where to use the formula below. Also is Order By = to 'Modified desc' ?  on Get files properties?
 
first(body('Get_files_(properties_only)')?['Value'])?['{Identifier}']

 

For File Name I have put Test and then File name with extension dynamic content.

 

Thank you! Pic below 

image.pngimage.png

 

Hi again!

First of all, let me apologize for not explaining me better:

THe File Identifier you need to add in 'Get file content' shall be derived from the following expression:

first(body('Get_files_(properties_only)')?['Value'])?['{Identifier}']

 

Now, you got the 'File Name' dynamic content from 'Get files (properties only), right? This explains an 'Apply to Each' that is shown in your current flow design

 

Taking into account we are limiting the 'Get files (properties only)' to provide max 1 result ('Top count' is set to one) this approach you took is probably easier than the one I suggested with expressions.

 

Probably it's not the best designed flow, but it should work now

Hope this helps

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hello @efialttes 

 

Thanks for reply.

 

Does this flow look right? I have replace File Identifier with the formula you said (

first(body('Get_files_(properties_only)')?['value'])?['{Identifier}']

 

Under File name i put test and then file name with extension? and under File content is file content

 

I am not sure if this is right / limited flow knowledge but will test it now.. 

 

image.pngimage.png

 

Hi!

Looks fine. Just try it and let us know your progress

Thanx!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hello @efialttes 

 

Thank you! It worked fine!

 

Do you know what sort of formula or expression I can add to the File Name to include todays date?

 

Also for File Name do I even need File name with extension dynamic content on it?

 

Could I just put formula for todays date + test as the name and get rid of file name with extension?

 

And to move the file, Please could you see my screenshot? How do I reference the original file to be moved? I am not sure what to type under file to move. Each time the file is copied the original should be moved so this seems to be dynamic?

 

 

HURRAY! IT WORKS!

Congrats, man!

 

 

Next steps? My humble suggestion is:

1.-Mark this topic as "Solved" by clicking "Accept as a solution". THis way others with the same problem can find a solution faster. Please also note you can even select several responses as solution, even from different community members!

 

Flow_AcceptSolution.png

 

2.- Open a new thread for your next question, following the policy: 'One Question, one post'. This way you have more chances to attrack attention for superusers that are seeking for unanswered topics.

3.- (OPTIONAL) Click on 'Thumbs up' in any of my answers in this current thread if you found them valuable... or even in all of them 😉

 
 

Flow_thumbsUp.png

 

Even though this 3rd step is OPTIONAL, please remember it is the cheapest, easiest way to say thanks to somebody that simply tried to help, specially on weekends. And just between you and me, everytime an inspiring answer receive a kudo in this community, an ewok escapes from The Emperor menace 

 

Thanx for your help making this community great!

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (6,772)