cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Create a new team from an email subject using power automate cloud flow

Hi,

 

New here and first post - please re-direct it if in wrong place.

 

I'm trying to create a new flow in Power Automate @PowerAutomate  that automates the creation of a new private MS Teams site related to an email subject when it's sent directly to me, I've managed to build out a simple flow to create the new team and it sends me a notification and test it successfully - All Good here. 

However I'm trying to create the team based on a specific part of the Subject line only -majority of which is from a templated email I receive but the "name" indicated in the subject line changes each time I get one of these emails and again this will be the new teams site name and I don't need all of subject line in full as the existing flow copies everything across.  There is no way for me to know what the team names will be in advance, I'll only know when the email is received. I can't seem to find a way to focus/pick out the do this - is it an expression (never used before) that will help here to remove all the rest of the text - again new and would appreciate any suggestions, Thanks!

3 ACCEPTED SOLUTIONS

Accepted Solutions

Dear @PowerPotential ,

in the "Compose-Length" action please put the following expression:

length(triggerOutputs()?['body/subject'])

MarconettiMarco_0-1661777278136.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

View solution in original post

Hello @PowerPotential ,

so please follow these additional steps:

1. Add a "Compose" action providing this expression:

replace(outputs('Compose-GetName'),' ','')

MarconettiMarco_0-1661781217359.png

2. Add an "Apply to each" control, in the "Select an output from previous steps" field put the Attachments value grabbed from the trigger. Within the Apply to each loop add the following actions:

MarconettiMarco_1-1661781473326.png

3. Get attachments (V2):

MarconettiMarco_2-1661781498633.png

 

4. SharePoint Create file:

- Site address: put the custom value

MarconettiMarco_4-1661781571792.png

- Folder Path: type manually "Shared documents/General"

- File name: "Name" from the get attachments action

- File Content: "Content Bytes" from the get attachments action

MarconettiMarco_3-1661781525121.png

5. OneDrive "Create file":

- Folder Path: outputs from the "Compose-GetName" action

- File Name: "Name" from the get attachments action

- File Content: "Content Bytes" from the get attachments action

MarconettiMarco_5-1661781700616.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

 

 

View solution in original post

Dear @PowerPotential ,

you should follow these additional steps:

1. Add a "Compose" action providing the following expression:

 

split(replace(triggerOutputs()?['body/toRecipients'],'MarcoMarconetti@powerautomatemark.onmicrosoft.com;', ''),';')

 

Please replace my email address with your

MarconettiMarco_0-1661840852121.png

2. Add a Teams member for each output got from the previous Compose action:

MarconettiMarco_4-1661841049049.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

 

View solution in original post

19 REPLIES 19
MarconettiMarco
Super User
Super User

Hello @PowerPotential ,

indeed you don't already know which filters you want to apply. I mean, you don't know with which name, contained in the email subject, you'll have to generate the Teams site, right?

 

BR,

Marco

Hi Marco,

Thanks for your reply -  Yes, so for further background I receive a mostly templated email with the subject line something like "Confirmation of Resource - XXXXXXX"  where the XX's are the only bit that change in the subject line of each email that I receive  ( I never know what that will be in advance) and normally I'd be copying and pasting this manually into teams to create it (before discovering PA) -this part of XXX's is the bit I want to be the new teams name - the flow is currently just based on the below:

PowerPotential_0-1661766344349.png

- However the Teams Site is getting named the entire subject line "Confirmation of Resource - XXXXXXX"  which I understand the reason but is obviously not ideal - I'm not sure how I can get it to pick up on the XXX's only in the example and make that the team name instead? - is there a process/action that will allow me to either eliminate everything before xxx for example?
Thanks!

Hello @PowerPotential ,

if the email subject in most of cases is "standardized", let's follow these steps (in my case I've generated an instant flow, but the scenario can be applied to your):

1. Add a "Find text position" action:

- Text: your email subject;

- Search text: -

MarconettiMarco_0-1661768035088.png

2. Add a "Compose" action in which provide the following expression:

length(triggerBody()['text'])

instead of "triggerBody()['text']", please add the Subject value grabbed from the dynamic content;

MarconettiMarco_1-1661768086324.png

3. Add a "Substring" action:

- Text: your email subject;

- Starting Position: the text position value got from the "Find text position" action;

- Length: add the following expression:

sub(outputs('Compose-Length'), body('Find_text_position'))

MarconettiMarco_2-1661768175858.png

4. Add a "Compose" action and put the following expression:

substring(body('Substring'),2,sub(length(body('Substring')),2))

MarconettiMarco_3-1661768299716.png

Then, you'll be able to use the Compose outputs as the Teams site name.

 

Here my output:

MarconettiMarco_4-1661768343347.png

 

MarconettiMarco_5-1661768359537.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

 

 

 

Hi @MarconettiMarco  - Thanks you for your very detailed reply!

I was working my way through your steps however I'm now getting an error message against the "Substring" requesting a valid reference: " - see screenshot below:

PowerPotential_3-1661770042362.png

It's probably an easy fix but being new I don't know what I don't know.. I've pasted in the expressions as you've advised in your reply however  I only used the subject input for step2 as you advised and Not the expression you pasted unless I've confused that part? See screenshot

 

Thanks for your help with this!

 

 

Yes @PowerPotential ,

you have to rename the "Compose" action in "Compose-Length".

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

@MarconettiMarco  - I've redone the flow and repasted the expression you advised above but still getting the same error as above sadly - if you could please take a look?

On another point, as part of replacing the manual tasks - usually this templated email that I receive will also have a PowerPoint .pptx attached with a standardised name and alongside creating a MS team with the XXX name as above - I also have to download and save this file manually to OneDrive for business - after having to create a new folder to store it in with the original name taken from the email subject "XXX" as mentioned above -is this a possibility also and having them running in parallel when this email is received? 

Really appreciate your help! 😊

Hello @PowerPotential ,

please rename all the actions like those in my screenshots, so that the flow will run successfully.

In regards of the second point, you should be able, in the same flow, to read the pptx name and create another Teams site.

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

@MarconettiMarco  - I've gone through all of your steps and renamed as you have and also pasted in exactly as you've laid out and sadly I'm getting issues!  Please see the following error below - it was originally 2 errors in the Compose sections but down to just 1 as below:
PowerPotential_0-1661775342937.png

- Also, regarding the other point in my previous message above regarding the PPT attachment within the templated email- its not a new teams site I need for this but instead can this also be saved to OneDrive for business in parallel- in a new folder called the same "XXX" name taken from the email subject as it will also be the new MS teams name taken from the "XXX" name from the same email subject?  Thank You.

Hello @PowerPotential ,

please share the Substring action in edit mode.

 

BR,

Marco

 PowerPotential_0-1661776814032.png

@MarconettiMarco- Please see above as requested - can I  also check against step 2 in your previous instructions about using the subject as Dynamic content instead of the expression? I've ran it a few times with the expressions and dynamic content also unless I've picked that up incorrectly also?

PowerPotential_1-1661777017019.png

 


Thanks!

Dear @PowerPotential ,

in the "Compose-Length" action please put the following expression:

length(triggerOutputs()?['body/subject'])

MarconettiMarco_0-1661777278136.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

Hi @MarconettiMarco  - Thank you for spending so much time on this - I did that before but it's now working successfully!🙂

Following up on and regarding my second related point now if you don't mind -Regarding the second part is there functionality to also download /save the PPT attachment from the original templated email that is received to save it to OneDrive for business but within a folder with the same name of the newly created team from the flow so they match and also upload this same PPT to the files section of the newly created team also? A lot of these actions are for back up/audit  purposes I've been requested to action them in triplicate!!

Hello @PowerPotential ,

so please follow these additional steps:

1. Add a "Compose" action providing this expression:

replace(outputs('Compose-GetName'),' ','')

MarconettiMarco_0-1661781217359.png

2. Add an "Apply to each" control, in the "Select an output from previous steps" field put the Attachments value grabbed from the trigger. Within the Apply to each loop add the following actions:

MarconettiMarco_1-1661781473326.png

3. Get attachments (V2):

MarconettiMarco_2-1661781498633.png

 

4. SharePoint Create file:

- Site address: put the custom value

MarconettiMarco_4-1661781571792.png

- Folder Path: type manually "Shared documents/General"

- File name: "Name" from the get attachments action

- File Content: "Content Bytes" from the get attachments action

MarconettiMarco_3-1661781525121.png

5. OneDrive "Create file":

- Folder Path: outputs from the "Compose-GetName" action

- File Name: "Name" from the get attachments action

- File Content: "Content Bytes" from the get attachments action

MarconettiMarco_5-1661781700616.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

 

 

@MarconettiMarco  Thanks very much - it works 😊

I just have one more thing related to this flow  please - if I may? I can ask it as a separate question if needed on the forum but the above thread is for context.
- With the new Team Site created from the template email- I'd like to add those who are in the "To" list (office 365 email) to be added to the newly created team automatically - I've found the following options:

PowerPotential_0-1661788988897.png

- This fails adding people as it stops as I'm one of the first email address listed in the email's "To list" and I'm already the teams owner by default - I don't know how to exclude my email address from attempted to be added to the new site and to old add everyone else in the list as non owners... I've already googled this with no luck sadly, if you'd be able to give any suggestions, that would be great! Thanks!😊

Dear @PowerPotential ,

you should follow these additional steps:

1. Add a "Compose" action providing the following expression:

 

split(replace(triggerOutputs()?['body/toRecipients'],'MarcoMarconetti@powerautomatemark.onmicrosoft.com;', ''),';')

 

Please replace my email address with your

MarconettiMarco_0-1661840852121.png

2. Add a Teams member for each output got from the previous Compose action:

MarconettiMarco_4-1661841049049.png

 

Please let me know if the issue is fixed.

 

If I have answered your question, please mark my post as Solved.

If you like my response, please give it a Thumbs Up.

 

I may not have all the answers, but I'm curious and passionate enough to keep looking for answers and to keep sharing them.

 

My blog site about Power Automate: https://powerautomatejoy.com/

 

BR,

Marco

 

 

Hi @MarconettiMarco 

 

Excuse the delayed reply but just to say it's fixed and all working great and already making a big difference so far! 🙂

If I wanted to share this entire flow with colleagues so they can replicate everything - this is possible but I believe they would need to individually go into each step where my email address /OneDrive folder list is and then edit it to reflect their email etc each time and it'll then run successfully for them also or is there a way to generalise it so that it can easily be shared/replicated?

Hi @MarconettiMarco  Hope you're well?

I've tried to improve this step in the flow - once the team member is added to the Newly created teams site that's  flow-generated from the email received in the previous steps created above - I'm wanting to post a message in the new teams General channel (from me) to welcome the team member on board - I've done some digging for the "get user profile V2" option but there is no option to get the user id of the person who was just added but dynamic content only shows the selection of new team id and the flow fails? - I've included screenshots below:

PowerPotential_0-1662371594661.pngPowerPotential_1-1662371625884.pngPowerPotential_2-1662371652471.png


I hope you could kindly share your expertise on a way around this please?

Thank You! 🙂

@MarconettiMarco 

Hi Marco - so this part of the flow is now unexpectantly failing - I'm trying to get the attachments from the email added to this teams site list whenever it's newly created: 

One drive part is working fine - no issues 🙂

 

I was hoping to take this a step further and each time the new teams site is created I wanted them to have a pre-set list of specific named folders on both one drive and the newly created teams site's "general files"section - with the .ppt attachment saved in 1 specific folder in both onedrive/teams files for example  - this is to be used as a template for each site/back up created on both onedrive/teams going forward - flow screenshot attached: 

PowerPotential_4-1662372456522.png

 

I'd really appreciate your help with this if you can please give me some guidance? 

 

Thank You! 🙂

Helpful resources

Announcements

Back to Basics: Tuesday Tip #1: All About YOUR Community Account

We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other!     This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com)   All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com)   Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com)   That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."

Announcing the MPPC's Got Power Talent Show at #MPPC23

Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show!      Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before.    We're casting a wider net with three captivating categories:  Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine!    Got That Special Spark? A Story That Demands to Be Heard? Your moment is now!  Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp  Deadline for submissions: Thursday, Sept 28th    How It Works:  Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp  We'll contact you if you're selected. Get ready to be onstage!  The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark.     Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes.    Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes.    Event Details:  Date and Time: Wed Oct 4th, 6:30-9:00PM   Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA  

September User Group Success Story: Reading Dynamics 365 & Power Platform User Group

The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members!   The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza.   The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups.   Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings.   The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community.   One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals.   With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.  

A Celebration of What We've Achieved--And Announcing Our Winners

As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools.   From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution.   Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress!     Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge!   These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all.   Power Apps Community:  Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community:  Community User Winner: @trice602 Super User Winner: @Expiscornovus  Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata   We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities:    Power Apps: @LaurensM   Power Automate: @ManishSolanki    Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!

September featured user group leader

 Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement.      Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself!    Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.:        Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative.      When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals."      Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends."   Check out her group: Cleveland Power Platform User Group

An MPPC23 Invitation from Charles Lamanna, CVP of Microsoft Business Applications & Platform

Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at www.powerplatformconf.com  

Users online (4,769)