cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
HollyNewell
Frequent Visitor

Created item on Lists- will fill a choice column

Hello, I am new at this. Please help me if you can. 

 

The goal: When a new item is added to Lists (There is already an automation- with the new items on Lists are created by submitted forms) a Choice is automatically selected based on what is in Column "Country". 

 

If Column "Country" Has one of the following: 

-DE

-IT

-UK

-FR

Then Column "Status" will have: "Input Required"

 

If Column "Country" has a different variable than above, Column "Status" will have: "N/A" 

 

Kind Regards,

Holly 

 

1 ACCEPTED SOLUTION

Accepted Solutions
annajhaveri
Most Valuable Professional
Most Valuable Professional

@HollyNewell  what is the name of your country column? You will need to use internal name of your country column instead of 'text' in the below expression 

if(contains('-DE -IT -UK -FR', triggerBody()['text']), 'Input Required', 'n/a')

to get internal name of your column "Go to your List Settings, then click on the specific column, then look at the browser URL, take the name what appears after the Field=

E.g. http://test.sharepoint.com/sites/test/_layouts/15/FldEditEx.aspx?List=%7BA4E78CC7-F74F-4733-832A-099... is my URL when I click on Link field in List Settings, here my internal field name is Link, which I will use in the expression."

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

View solution in original post

12 REPLIES 12
annajhaveri
Most Valuable Professional
Most Valuable Professional

@HollyNewell  so you want to set value of column status based on country column value when new item is created in list? If yes, then create a flow with trigger when item is created, then add condition action to check value of country column, and in the yes and no branch of condition add update item action to update value of status column.

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
eliotcole
Super User
Super User

Hi, @HollyNewell , I guess my main question is:

Do you intend to use the "Status" column for anything else?

 

I ask this because ( purely based on the above ) I see a binary situation there. It's either that input is needed, or not.

 

Purely SharePoint Solution

Columns

I have made three columns:

Single Line of Text - Country

inputRequired - Calculated Yes/No - This uses a formula to define if it is Yes or No.

Status - Calculated Single Line of Text - This could use the same formula as inputRequired, but I decided to base it on that field for variety.

 

Formulas

For the 'Yes/No' calculated column 'inputRequired' I used this formula:

=OR(EXACT(Country,"-DE"),EXACT(Country,"-IT"),EXACT(Country,"-UK"),EXACT(Country,"-FR"))

I used this code for the formatting:

{"elmType":"div","style":{"box-sizing":"border-box","padding":"0 2px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"sp-css-backgroundColor-successBackground50",""]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField.displayValue","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}}],"templateId":"BgColorBoolean"}

 

For , the Single Line of Text calculated column I used this formula:

=IF(EXACT(requiresInput,TRUE),"Input Required","n/a")

I used this code for the formatting:

{"elmType":"div","style":{"flex-wrap":"wrap","display":"flex"},"children":[{"elmType":"div","style":{"box-sizing":"border-box","padding":"4px 8px 5px 8px","display":"flex","border-radius":"16px","height":"24px","align-items":"center","white-space":"nowrap","overflow":"hidden","margin":"4px 4px 4px 4px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"sp-css-backgroundColor-successBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"","sp-field-borderAllRegular sp-field-borderAllSolid sp-css-borderColor-neutralSecondary"]}]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}}]}],"templateId":"BgColorChoicePill"}

 

I didn't make those formatting codes myself, for the text field I created a separate choice field with the exact same values it calculates, then copied the automated formatting that the modern SharePoint site does for it. For the Yes/No, you can edit it by right clicking the column when looking at the list.

 

Power Automate Solution

If I'm reading this correctly, you already have a flow that is handling this, you can go one of two ways:

  1. Full Flow Logic - Create a country array variable, and a status variable, and set the status variable on that.
    • Array variable - I'll call mine countryArrVAR - This contains a list of the texts to look out for.
    • String variablestatusVAR - Is changed dependent on their presence in the 'Country' column.
    • Condition action - A four pronged OR condition, where each prong will be to see if the Country column value equals the text above.
  2. Expression Logic - Use a one or two expressions to set a boolean then decide if the Status text will be "Input Required" or "N/A"

 

Full flow logic is the easiest to understand because you can see it all visually, but I'll flesh both of these out with a couple of examples in a bit, but hopefully I've plotted them out enough for you to work out the rest.

 

If you respond, I'll reply again, otherwise I'll edit more into this reply myself. 🙂

eliotcole
Super User
Super User

Hi, @HollyNewell , I guess my main question is:

Do you intend to use the "Status" column for anything else?

 

I ask this because ( purely based on the above ) I see a binary situation there. It's either that input is needed, or not.

 

Purely SharePoint Solution

Columns

I have made three columns:

  1. Single Line of Text - Country
  2. inputRequired - Calculated Yes/No - This uses a formula to define if it is Yes or No.
  3. Status - Calculated Single Line of Text - This could use the same formula as inputRequired, but I decided to base it on that field for variety.

 

Formulas

For the 'Yes/No' calculated column 'inputRequired' I used this formula:

=OR(EXACT(Country,"-DE"),EXACT(Country,"-IT"),EXACT(Country,"-UK"),EXACT(Country,"-FR"))

I used this code for the formatting:

{"elmType":"div","style":{"box-sizing":"border-box","padding":"0 2px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"sp-css-backgroundColor-successBackground50",""]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField.displayValue","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}}],"templateId":"BgColorBoolean"}

 

For , the Single Line of Text calculated column I used this formula:

=IF(EXACT(requiresInput,TRUE),"Input Required","n/a")

I used this code for the formatting:

{"elmType":"div","style":{"flex-wrap":"wrap","display":"flex"},"children":[{"elmType":"div","style":{"box-sizing":"border-box","padding":"4px 8px 5px 8px","display":"flex","border-radius":"16px","height":"24px","align-items":"center","white-space":"nowrap","overflow":"hidden","margin":"4px 4px 4px 4px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"sp-css-backgroundColor-successBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"","sp-field-borderAllRegular sp-field-borderAllSolid sp-css-borderColor-neutralSecondary"]}]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}}]}],"templateId":"BgColorChoicePill"}

 

I didn't make those formatting codes myself, for the text field I created a separate choice field with the exact same values it calculates, then copied the automated formatting that the modern SharePoint site does for it. For the Yes/No, you can edit it by right clicking the column when looking at the list.

 

Power Automate Solution

If I'm reading this correctly, you already have a flow that is handling this, you can go one of two ways:

  1. Full Flow Logic - Create a country array variable, and a status variable, and set the status variable on that.
    • Array variable - I'll call mine countryArrVAR - This contains a list of the texts to look out for.
    • String variable statusVAR - Is changed dependent on their presence in the 'Country' column.
    • Condition action - Here you can either use:
      • A four pronged OR condition, with a country in each
        or
      • Use the countryArrVAR in a contains condition with the Country field on the right
  2. Expression Logic - Use a one or two expressions to set a boolean then decide if the Status text will be "Input Required" or "N/A"

Flow

I used the array option in the condition:

flowversion.jpg

 

 

Expression

 

It's actually a pretty simple expression, only using two functions:

if(contains('-DE -IT -UK -FR', triggerBody()['text']), 'Input Required', 'n/a')
  • The contains() function searches the first string for any instances of the second string (I used a button trigger to test).
  • That returns a true value on a match that powers the true branch of the if() function.

expression.jpg

 

----

 

Full flow logic is the easiest to understand because you can see it all visually, but the expression is definitely simpler ... however the pure SharePoint version eliminates any need at all. However you can't then power further actions in your existing flow with those updates, unless you retrieve the item at the start of the flow.

 

eliotcole_0-1620774498678.png

 

eliotcole
Super User
Super User

DELETE

 

 

eliotcole
Super User
Super User

DELETE

 

Thank you for your reply, 

Maybe I am too new at this, as much of what you say does not make sense to me. 

 

The sharepoint solution doesnt make sense to me- As there is two columns in my situation, not three. 

 

I started to do your full flow logic solution, this makes more sense to me, but it is not working. 

I cannot find and select the Country column on my List page. 

 

HollyNewell_0-1621346309225.png

 

 

 

This is what happend when I tried your Expression: 

The Flow failed. 

 

HollyNewell_0-1621424250836.png

These are all the column I have. 

HollyNewell_2-1621426553550.png

 

 when "DE, FR, IT, UK" are in the "Country" Column. the "Backoffice STATUS" to say "Input required" 

 

This Backoffice status will eventually be changed manually to "Complete" - Will this cause a problem? 

annajhaveri
Most Valuable Professional
Most Valuable Professional

@HollyNewell  what is the name of your country column? You will need to use internal name of your country column instead of 'text' in the below expression 

if(contains('-DE -IT -UK -FR', triggerBody()['text']), 'Input Required', 'n/a')

to get internal name of your column "Go to your List Settings, then click on the specific column, then look at the browser URL, take the name what appears after the Field=

E.g. http://test.sharepoint.com/sites/test/_layouts/15/FldEditEx.aspx?List=%7BA4E78CC7-F74F-4733-832A-099... is my URL when I click on Link field in List Settings, here my internal field name is Link, which I will use in the expression."

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

Hello, I have added the URL of the Country column. but it is saying it does not exist. I have put the full URL as well as like: "List=%7BD192496B%2D315E%2D4959%2D8464%2D37C4538FE62A%7D&Field=Country"

I have solved this by just putting "Country" in there, there is no need for the URL. 

This is now working. however, if there is a different country (other than DE IT FR UK)  in the country column I would like it to show "N/A". This expression i used is only bringing up when input is required and I need it to do both please

I'll try to catch up with all this tomorrow, @HollyNewell , in the meantime, I'm glad you have some functionality. 🙂

 

Helpful resources

Announcements

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (2,390)