cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
HollyNewell
Frequent Visitor

Created item on Lists- will fill a choice column

Hello, I am new at this. Please help me if you can. 

 

The goal: When a new item is added to Lists (There is already an automation- with the new items on Lists are created by submitted forms) a Choice is automatically selected based on what is in Column "Country". 

 

If Column "Country" Has one of the following: 

-DE

-IT

-UK

-FR

Then Column "Status" will have: "Input Required"

 

If Column "Country" has a different variable than above, Column "Status" will have: "N/A" 

 

Kind Regards,

Holly 

 

1 ACCEPTED SOLUTION

Accepted Solutions
annajhaveri
Most Valuable Professional
Most Valuable Professional

@HollyNewell  what is the name of your country column? You will need to use internal name of your country column instead of 'text' in the below expression 

if(contains('-DE -IT -UK -FR', triggerBody()['text']), 'Input Required', 'n/a')

to get internal name of your column "Go to your List Settings, then click on the specific column, then look at the browser URL, take the name what appears after the Field=

E.g. http://test.sharepoint.com/sites/test/_layouts/15/FldEditEx.aspx?List=%7BA4E78CC7-F74F-4733-832A-099... is my URL when I click on Link field in List Settings, here my internal field name is Link, which I will use in the expression."

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

View solution in original post

12 REPLIES 12
annajhaveri
Most Valuable Professional
Most Valuable Professional

@HollyNewell  so you want to set value of column status based on country column value when new item is created in list? If yes, then create a flow with trigger when item is created, then add condition action to check value of country column, and in the yes and no branch of condition add update item action to update value of status column.

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
eliotcole
Super User
Super User

Hi, @HollyNewell , I guess my main question is:

Do you intend to use the "Status" column for anything else?

 

I ask this because ( purely based on the above ) I see a binary situation there. It's either that input is needed, or not.

 

Purely SharePoint Solution

Columns

I have made three columns:

Single Line of Text - Country

inputRequired - Calculated Yes/No - This uses a formula to define if it is Yes or No.

Status - Calculated Single Line of Text - This could use the same formula as inputRequired, but I decided to base it on that field for variety.

 

Formulas

For the 'Yes/No' calculated column 'inputRequired' I used this formula:

=OR(EXACT(Country,"-DE"),EXACT(Country,"-IT"),EXACT(Country,"-UK"),EXACT(Country,"-FR"))

I used this code for the formatting:

{"elmType":"div","style":{"box-sizing":"border-box","padding":"0 2px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"sp-css-backgroundColor-successBackground50",""]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField.displayValue","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}}],"templateId":"BgColorBoolean"}

 

For , the Single Line of Text calculated column I used this formula:

=IF(EXACT(requiresInput,TRUE),"Input Required","n/a")

I used this code for the formatting:

{"elmType":"div","style":{"flex-wrap":"wrap","display":"flex"},"children":[{"elmType":"div","style":{"box-sizing":"border-box","padding":"4px 8px 5px 8px","display":"flex","border-radius":"16px","height":"24px","align-items":"center","white-space":"nowrap","overflow":"hidden","margin":"4px 4px 4px 4px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"sp-css-backgroundColor-successBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"","sp-field-borderAllRegular sp-field-borderAllSolid sp-css-borderColor-neutralSecondary"]}]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}}]}],"templateId":"BgColorChoicePill"}

 

I didn't make those formatting codes myself, for the text field I created a separate choice field with the exact same values it calculates, then copied the automated formatting that the modern SharePoint site does for it. For the Yes/No, you can edit it by right clicking the column when looking at the list.

 

Power Automate Solution

If I'm reading this correctly, you already have a flow that is handling this, you can go one of two ways:

  1. Full Flow Logic - Create a country array variable, and a status variable, and set the status variable on that.
    • Array variable - I'll call mine countryArrVAR - This contains a list of the texts to look out for.
    • String variablestatusVAR - Is changed dependent on their presence in the 'Country' column.
    • Condition action - A four pronged OR condition, where each prong will be to see if the Country column value equals the text above.
  2. Expression Logic - Use a one or two expressions to set a boolean then decide if the Status text will be "Input Required" or "N/A"

 

Full flow logic is the easiest to understand because you can see it all visually, but I'll flesh both of these out with a couple of examples in a bit, but hopefully I've plotted them out enough for you to work out the rest.

 

If you respond, I'll reply again, otherwise I'll edit more into this reply myself. 🙂

eliotcole
Super User
Super User

Hi, @HollyNewell , I guess my main question is:

Do you intend to use the "Status" column for anything else?

 

I ask this because ( purely based on the above ) I see a binary situation there. It's either that input is needed, or not.

 

Purely SharePoint Solution

Columns

I have made three columns:

  1. Single Line of Text - Country
  2. inputRequired - Calculated Yes/No - This uses a formula to define if it is Yes or No.
  3. Status - Calculated Single Line of Text - This could use the same formula as inputRequired, but I decided to base it on that field for variety.

 

Formulas

For the 'Yes/No' calculated column 'inputRequired' I used this formula:

=OR(EXACT(Country,"-DE"),EXACT(Country,"-IT"),EXACT(Country,"-UK"),EXACT(Country,"-FR"))

I used this code for the formatting:

{"elmType":"div","style":{"box-sizing":"border-box","padding":"0 2px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"sp-css-backgroundColor-successBackground50",""]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField.displayValue","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField",true]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",false]},"",""]}]}}}],"templateId":"BgColorBoolean"}

 

For , the Single Line of Text calculated column I used this formula:

=IF(EXACT(requiresInput,TRUE),"Input Required","n/a")

I used this code for the formatting:

{"elmType":"div","style":{"flex-wrap":"wrap","display":"flex"},"children":[{"elmType":"div","style":{"box-sizing":"border-box","padding":"4px 8px 5px 8px","display":"flex","border-radius":"16px","height":"24px","align-items":"center","white-space":"nowrap","overflow":"hidden","margin":"4px 4px 4px 4px"},"attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"sp-css-backgroundColor-blockingBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"sp-css-backgroundColor-successBackground50",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"","sp-field-borderAllRegular sp-field-borderAllSolid sp-css-borderColor-neutralSecondary"]}]}]}},"children":[{"elmType":"span","style":{"line-height":"16px","height":"14px"},"attributes":{"iconName":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}},{"elmType":"span","style":{"overflow":"hidden","text-overflow":"ellipsis","padding":"0 3px"},"txtContent":"@currentField","attributes":{"class":{"operator":":","operands":[{"operator":"==","operands":["@currentField","Input Required"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField","n/a"]},"",{"operator":":","operands":[{"operator":"==","operands":["@currentField",""]},"",""]}]}]}}}]}],"templateId":"BgColorChoicePill"}

 

I didn't make those formatting codes myself, for the text field I created a separate choice field with the exact same values it calculates, then copied the automated formatting that the modern SharePoint site does for it. For the Yes/No, you can edit it by right clicking the column when looking at the list.

 

Power Automate Solution

If I'm reading this correctly, you already have a flow that is handling this, you can go one of two ways:

  1. Full Flow Logic - Create a country array variable, and a status variable, and set the status variable on that.
    • Array variable - I'll call mine countryArrVAR - This contains a list of the texts to look out for.
    • String variable statusVAR - Is changed dependent on their presence in the 'Country' column.
    • Condition action - Here you can either use:
      • A four pronged OR condition, with a country in each
        or
      • Use the countryArrVAR in a contains condition with the Country field on the right
  2. Expression Logic - Use a one or two expressions to set a boolean then decide if the Status text will be "Input Required" or "N/A"

Flow

I used the array option in the condition:

flowversion.jpg

 

 

Expression

 

It's actually a pretty simple expression, only using two functions:

if(contains('-DE -IT -UK -FR', triggerBody()['text']), 'Input Required', 'n/a')
  • The contains() function searches the first string for any instances of the second string (I used a button trigger to test).
  • That returns a true value on a match that powers the true branch of the if() function.

expression.jpg

 

----

 

Full flow logic is the easiest to understand because you can see it all visually, but the expression is definitely simpler ... however the pure SharePoint version eliminates any need at all. However you can't then power further actions in your existing flow with those updates, unless you retrieve the item at the start of the flow.

 

eliotcole_0-1620774498678.png

 

eliotcole
Super User
Super User

DELETE

 

 

eliotcole
Super User
Super User

DELETE

 

Thank you for your reply, 

Maybe I am too new at this, as much of what you say does not make sense to me. 

 

The sharepoint solution doesnt make sense to me- As there is two columns in my situation, not three. 

 

I started to do your full flow logic solution, this makes more sense to me, but it is not working. 

I cannot find and select the Country column on my List page. 

 

HollyNewell_0-1621346309225.png

 

 

 

This is what happend when I tried your Expression: 

The Flow failed. 

 

HollyNewell_0-1621424250836.png

These are all the column I have. 

HollyNewell_2-1621426553550.png

 

 when "DE, FR, IT, UK" are in the "Country" Column. the "Backoffice STATUS" to say "Input required" 

 

This Backoffice status will eventually be changed manually to "Complete" - Will this cause a problem? 

annajhaveri
Most Valuable Professional
Most Valuable Professional

@HollyNewell  what is the name of your country column? You will need to use internal name of your country column instead of 'text' in the below expression 

if(contains('-DE -IT -UK -FR', triggerBody()['text']), 'Input Required', 'n/a')

to get internal name of your column "Go to your List Settings, then click on the specific column, then look at the browser URL, take the name what appears after the Field=

E.g. http://test.sharepoint.com/sites/test/_layouts/15/FldEditEx.aspx?List=%7BA4E78CC7-F74F-4733-832A-099... is my URL when I click on Link field in List Settings, here my internal field name is Link, which I will use in the expression."

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

Hello, I have added the URL of the Country column. but it is saying it does not exist. I have put the full URL as well as like: "List=%7BD192496B%2D315E%2D4959%2D8464%2D37C4538FE62A%7D&Field=Country"

I have solved this by just putting "Country" in there, there is no need for the URL. 

This is now working. however, if there is a different country (other than DE IT FR UK)  in the country column I would like it to show "N/A". This expression i used is only bringing up when input is required and I need it to do both please

I'll try to catch up with all this tomorrow, @HollyNewell , in the meantime, I'm glad you have some functionality. 🙂

 

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (6,885)