cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Creating all day event in Sharepoint from approve/reject flow

Hi all,

 

I've created a flow for employee vacation requests using the approve/reject flow. When a request is approved, it adds the employees vacation to a calendar on SharePoint. This is easy enough, however the blocked off time on the calendar is always short by one day as the events are automatically created to 0h. So if someone has an approved request from June 11-14, only 11-13 will be blocked off on the calendar under their name. I really don't want employees to have to select time alongside date (i.e. June 11 00:00 to June 14 23:55) when booking vacation, since it's always full days.

 

I've tried the below solution, but know I'm missing something. I also tried running a script on the SharePoint list itself to automatically default new calendar event entries as "all day" but this is not being recognized from the flow that creates said entries. I'm newer to Flow, so go easy!

 

FlowExample.png

 

Any guidance would be greatly appreciated.

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

Hi Mabel,

 

Thank you for looking into this and for the detailed response. The issue you've ran into on the calendar is the issue I'm referring to. I mentioned not wanting employees to input time as a reference to this (i.e. if they put 23h 55m on the 'End Date' then the calendar issue would be solved). I've found a solution to all of this by writing some Jquery that applies 0h 0m to 'Start Date' and 23h 55m to the 'End Date' automatically, and then hides the time columns. Now the calendar is issue is fixed and everything is working as intended.

 

Edit: I've added the script here incase others are having the same issue:

 

<script src="https://ajax.googleapis.com/ajax/libs/jquery/1.2.6/jquery.min.js" type="text/javascript"></script>

<script type="text/javascript">
$(document).ready(function(){
$('[id ^=Start][id $=DateTimeFieldDateHours]').hide();
$('[id ^=Start][id $=DateTimeFieldDateMinutes]').hide();
$('[id ^=End][id $=DateTimeFieldDateHours]').val(23).hide();
$('[id ^=End][id $=DateTimeFieldDateMinutes]').val(55).hide();
});
</script>

 

Cheers!

View solution in original post

8 REPLIES 8
v-yamao-msft
Community Support
Community Support

Hi BuzzwordMaster,

 

According to your description, I create a flow looks like below.
When an item created on ListC is approved, it will be created on the Leave Request list(Calendar list).

3.PNG

 

Then I create an item on ListC to run the flow, the vacation is from 4.17-4.20.
While the item created on Leave Request list is 4.17-4.19. See the screenshot below.
I will report this issue on my side and back to you once I got any response.

1.png

 

About this sentence “I really don't want employees to have to select time alongside date (i.e. June 11 00:00 to June 14 23:55) when booking vacation, since it's always full days”, how do you configure the Date and Time column?
Please try to configure its format as “Date Only”, then the employees will not have to select time alongside date.
Please try if this works for you.

4.PNG

 


Best regards,
Mabel Mao

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Hi Mabel,

 

Thank you for looking into this and for the detailed response. The issue you've ran into on the calendar is the issue I'm referring to. I mentioned not wanting employees to input time as a reference to this (i.e. if they put 23h 55m on the 'End Date' then the calendar issue would be solved). I've found a solution to all of this by writing some Jquery that applies 0h 0m to 'Start Date' and 23h 55m to the 'End Date' automatically, and then hides the time columns. Now the calendar is issue is fixed and everything is working as intended.

 

Edit: I've added the script here incase others are having the same issue:

 

<script src="https://ajax.googleapis.com/ajax/libs/jquery/1.2.6/jquery.min.js" type="text/javascript"></script>

<script type="text/javascript">
$(document).ready(function(){
$('[id ^=Start][id $=DateTimeFieldDateHours]').hide();
$('[id ^=Start][id $=DateTimeFieldDateMinutes]').hide();
$('[id ^=End][id $=DateTimeFieldDateHours]').val(23).hide();
$('[id ^=End][id $=DateTimeFieldDateMinutes]').val(55).hide();
});
</script>

 

Cheers!

I dont have issue updating the SP calendar with all day event. But maybe because I'm using a custom list with calendar view not an actual SP Calendar? My issue was with Outlook when the event is all day, the create event action changes my time zone to utc 0, and im at -7 (PDT). I used compose and startOfDay function to set my dates to midnight for the [create event] action

 

On SharePoint:
All Day Event = Yes

Start Date: 04/13/2017

End Date: 04/13/2017

Outlook Calendar

Compose: Start Date -- "@startOfDay(triggerBody()?['EventDate'])"

Compose: End Date -- "@startOfDay(adddays(triggerBody()?['EndDate'], 1))

 

Anonymous
Not applicable

Tamras - I tried using the @ functions prior to having to go with script, and I came to the conclusion that because Flow treats outlook calendar entries as 'events' it's not an issue. With SharePoint however, because it's updating an 'item' and the calendar is a 'list', I was unable to use the @ functions (I could be mistaken though).

 

 

Hi Buzzword Master

 

I'm struggling with getting Sharepoint to add my event to the site calendar, after approval.

Can you share the details of this part of your flow so that I can try to replicate for my system please?

 

Thank you!

@Anonymous ,

 

where I put this code?? Could you explain???

@Anonymous 

 

Even I'm facing this issue, got stuck for a long time and reached this post, but where should I add this code, could you please provide details.

How can I add the code to the sharepoint calendar?

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (3,640)