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Dani77
Helper I
Helper I

Creating flow for list to planner

HI guys i have looked through the forum and tried some of the solutions, but i am trying to make a flow for a new list item to go to planner, and be assigned to a person and a bucket. I have the flow for the list item to planner, but just cant get the bucket and person part to work, any assistance would be appreciated

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efialttes
Community Champion
Community Champion

Hi again!

"the buckets are pre created and as part of the task the name of the task has the details in it e.g site name (sydney) is the title and there is bucket called Sydney."

Since the bickets are precreated you can obtain their internal IDs by means of 'List buckets' action block. Its output is an array whose elements are objects. Each objects represents a Bucket, the attributes you need to check are name, id.

So, I believe at the beginnig of your flow you calculate the name of the target bucket. ONce calculated, you can do 'List buckets' and next add a 'Filter array' action block to get the bucket whose name matches the one you calculated.

Flow_PlannerBuckets.png

Hope this helps

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View solution in original post

19 REPLIES 19
efialttes
Community Champion
Community Champion

Dani

Can you share a screenshot from your current flow design? I believe you did not find the way to assign the planner task to nobidy, right? Did you manage to create the planner task on a wrong bucket?

THanx!

Did I make your day? If so, mark my response as 'Solution' !!!

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Ill screen shot tonight can’t on the work computer, yep it assigns it to “no bucket” i did have it assigning to a person but now it is picking random people

 

395D245A-A38D-46E2-9CCF-94001F12E9A8.jpeg

efialttes
Community Champion
Community Champion

Hi again!

Related to the 'Assigned to' challenge, you need the user's UPN. If you have his/her corporate email address, you can use 'Get user profile (v2)' action block to obtain it.

Now on the bucket issue, you should be able to see all available buckets by clicking on the drop down menu. Or, do you need to assign bucket programatically by evaluating some prefious gathreed data in your flow?

Hope this makes sense

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi the buckets are pre created and as part of the task the name of the task has the details in it e.g site name (sydney) is the title and there is bucket called Sydney. For the assigning i have a list of names will it or if they have our email blocked within teams.
efialttes
Community Champion
Community Champion

Hi again!

"For the assigning i have a list of names will it or if they have our email blocked within teams. "

Sorry it must be me I don't clearly understand the email blocked issue. So you do not have the list of emails, just names right?

I would try then with 'Search for users' action block and see if your Azure AD structure stores names in the same format as you got in your list.

Flow_PlannerUPN.png

Ánimo!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

efialttes
Community Champion
Community Champion

Hi again!

"the buckets are pre created and as part of the task the name of the task has the details in it e.g site name (sydney) is the title and there is bucket called Sydney."

Since the bickets are precreated you can obtain their internal IDs by means of 'List buckets' action block. Its output is an array whose elements are objects. Each objects represents a Bucket, the attributes you need to check are name, id.

So, I believe at the beginnig of your flow you calculate the name of the target bucket. ONce calculated, you can do 'List buckets' and next add a 'Filter array' action block to get the bucket whose name matches the one you calculated.

Flow_PlannerBuckets.png

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi again

THis is the secuence once you read all buckets:

Flow_PlannerBuckets_2.png

Please note in my example I just searched for the id of a Bucket called 'Recursos'. You should replace the word 'Recursos' and add the dynamic content where you calculated the target bucket name.

As result, variable TargetBucketId stored the Bucket Id you need to add to your Planner 'Create Task' action block

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi thanks ill tty that i was trying to use value assignments assigned by use I’d but it creates 2 entries one to the correct person and then a random one

Hi thanks ill tty that i was trying to use value assignments assigned by use I’d but it creates 2 entries one to the correct person and then a random one so its a strange one

Hi thanks ill tty that i was trying to use value assignments assigned by use I’d but it creates 2 entries one to the correct person and then a random one so its a strange one
efialttes
Community Champion
Community Champion

@Dani77 

Did you solve the issue?

Sorry I did not understood your last message

Gracias!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

HI thanks for the help I’m almost there i have it assigning to people and creating the task, just working through getting the buckets working
efialttes
Community Champion
Community Champion

So you made some progress right? Closer to a happy ending then, ánimo!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi thanks for the help, i have it assigning to buckets now, but only to the one i put in there, how do i make it search for the correct one. So the filter array has value, value name is equal to “Sydney” it makes all the new tasks go to Sydney. Is there something i can put in the chose a value to make it search the titles and match them up so it it is Melbourne it will go to Melbourne

Hola!

In the example I shared, the logic always search for a bucket called 'Recursos'.

If you wanna search for another Buket's name, and you read this name from somewhere else (the body of an email, a Sharepoint item column, an Excel cell value...) I would assign that bucket name value in a 'Compose' action block (let's rename it 'Compose_myBucketName'), 

then replace the word 'Recursos' from Filter Array and add this text expression instead:

@{outputs('Compose_myBucketName')}

...or, select your new Compose's output from dynamic content menu

 

Hope this makes sense

 

 


@efialttes wrote:

Hi again

THis is the secuence once you read all buckets:

Flow_PlannerBuckets_2.png

Please note in my example I just searched for the id of a Bucket called 'Recursos'. You should replace the word 'Recursos' and add the dynamic content where you calculated the target bucket name.

As result, variable TargetBucketId stored the Bucket Id you need to add to your Planner 'Create Task' action block

Hope this helps


 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Thanks, I’m a little confused where to put the compose, this is what i have so far in the screen capture below

 

557DAD79-F38D-410A-93DF-C5776FFF46D2.png

efialttes
Community Champion
Community Champion

Hi!

I just saw you marked the topic as solved!

So I guess, challenge is finally overcome, right? If so,

CONGRATS!

Now, may I ask you for a little (optional) favour?

JUst click on 'Thumbs up' in any answer you found valuable... or even in all of them 😉

 
 

Flow_thumbsUp.png

Even though this last step is OPTIONAL, please remember it is the cheapest, easiest way to say thanks to somebody that spent its time simply trying to help, specially on weekends. And just between you and me, everytime an inspiring answer receive a kudo in this community, an ewok escapes from The Emperor menace 

 

Thanx for making this community great!

Let's assume the Bucket Name you are looking for is defined in a specific column from the new item created in Sharepoint. LEt's assume also this column name is 'myBucketName'

 

So, you just need to add 'Compose' action block just between the trigger 'When an item is created' and the 'List buckets' action block and assign as assign as its value the column 'myBucketName' from the dynamic content menu.

 

Or, you can directly assign to the right side of 'Filter array' condition rule... the column 'myBucketName' from the dynamic content menu, in this case you do not need a 'Compose' action block

 

Hope this makes sense

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Sorry still working on it, must have hit the wrong button but thanks for all the great help

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