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RecFi_Analytics
Frequent Visitor

Daily excel to SharePoint list adding feature that avoids duplicates

Hello everybody!

Thank you in advance for your help.

 

I would like help improving my flow below.

I receive an excel file with a table daily via Email. I have a flow that dumps that into a SharePoint folder which is where this flow comes in. 

Unfortunately due to the nature of the data there are many repeats between the days.

The data contains a column "App" that is a unique identifier. I would like for the flow to only add the data to my SharePoint list if the value does not already exist. Alternatively if it replaced the row I would not mind. Essentially I just don't want duplicates in my SharePoint list. I am open to any way to avoid this.

 

Bonus points if there is a way to add in a delete file so after the data has been extracted from the excel file it is deleted.

 

Thank you!

 

RecFi_Analytics_0-1656633277092.png

RecFi_Analytics_1-1656633298691.png

RecFi_Analytics_2-1656633325310.png

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @RecFi_Analytics ,

 

You could use a Condition action to avoid duplication in SharePoint list.

Based on your description, I have made a simple test for your reference.

 

1. Here is my flow.

It is supposed that the data structure and table name of the excel file we receive every day are the same. That is the prerequisite of this flow.

In the flow, using Filter Query to identify the existing items.

length(outputs('Get_items')?['body/value'])
items('Apply_to_each')?['Column Name']

vpeijunzmsft_10-1657091014854.jpeg

vpeijunzmsft_0-1657090436845.png

vpeijunzmsft_1-1657090436857.png

vpeijunzmsft_2-1657090436866.png

2. Delete the file after the data has been extracted:

Uri:

_api/web/GetFileByServerRelativeUrl('/sites/YourSiteName/YourFilePath')

Headers: 

Prefer
bypass-shared-lock

vpeijunzmsft_3-1657090436869.png

Result Screenshots

1). Here is my excel table:

vpeijunzmsft_4-1657090436870.png

And my SharePoint site list:

vpeijunzmsft_5-1657090436871.png

After running the flow, my list:

vpeijunzmsft_6-1657090436873.png

2).  Delete file action:

a. Before

vpeijunzmsft_7-1657090436874.png

b. After

vpeijunzmsft_8-1657090436875.png

 

 

Best regards,

Sylvia

 

 

View solution in original post

3 REPLIES 3

Hi @RecFi_Analytics ,

 

You could use a Condition action to avoid duplication in SharePoint list.

Based on your description, I have made a simple test for your reference.

 

1. Here is my flow.

It is supposed that the data structure and table name of the excel file we receive every day are the same. That is the prerequisite of this flow.

In the flow, using Filter Query to identify the existing items.

length(outputs('Get_items')?['body/value'])
items('Apply_to_each')?['Column Name']

vpeijunzmsft_10-1657091014854.jpeg

vpeijunzmsft_0-1657090436845.png

vpeijunzmsft_1-1657090436857.png

vpeijunzmsft_2-1657090436866.png

2. Delete the file after the data has been extracted:

Uri:

_api/web/GetFileByServerRelativeUrl('/sites/YourSiteName/YourFilePath')

Headers: 

Prefer
bypass-shared-lock

vpeijunzmsft_3-1657090436869.png

Result Screenshots

1). Here is my excel table:

vpeijunzmsft_4-1657090436870.png

And my SharePoint site list:

vpeijunzmsft_5-1657090436871.png

After running the flow, my list:

vpeijunzmsft_6-1657090436873.png

2).  Delete file action:

a. Before

vpeijunzmsft_7-1657090436874.png

b. After

vpeijunzmsft_8-1657090436875.png

 

 

Best regards,

Sylvia

 

 

RecFi_Analytics
Frequent Visitor

@v-peijunz-msft 

 

Thank you so very much for taking your time to help me!

 

Initially I had responded that I was getting an error but it was due to my own mistake.

 

It seems everything is good although I keep getting an error that my 'App' column does not exist. I recently changed the name of the column in my list and believe it may not have taken effect yet. I will try again later this evening and tomorrow to see if the list has been updated and will make your response as a solution if all is good.

 

Thank you again!

**

EDIT: SOLVED!

I had a few issues on my end including a hidden space in a column title that were stopping me. Once fixed this flow worked absolutely perfect. Thank you so much you are a life saver.

**

 

@v-peijunz-msft 

 

Thank you again. I did some digging regarding sharepoint lists and solved my column name issue I mentioned.

 

While my flow is running successfully it is going to the 'no' condition and no values are being created in the sharepoint list.

There are many new values that need to be added in the excel sheet.

 

Please let me know if you have an idea what may be happening. I can send you files as well if this helps but your test data looks like it should serve the purpose.

RecFi_Analytics_0-1657128346549.png

RecFi_Analytics_1-1657128454192.png

 

 

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