I have a business requirement as follows:
Are you saying that the user is filling up 1 TB of space every two weeks? Or is this OneDrive consumer? If it is OneDrive for business and they are filling up 1 TB of storage then there is a bigger problem here than just cleaning up. I would start by doing an analysis of what the user is storing in OneDrive that is taking up so much space. Even considering many versions the files must be huge to consume 1TB.
Also, the versions are necessary to support the Files Restore functionality. So simply removing the versions may cause as many problems as it solves. 1 TB of space should be more than enough for a user. Find out what they are doing with all that space. Its not just filled up with Versions.
Hi @Pstork1 ..
Thanks for your reply. I totally got your point.
Any option to delete versions of files only for the last 6 months for OneDrive For Business workload?
First, let me get a clarification. Is this for OneDrive for Business on-premises or in the cloud? I understand the specific limitation if its on-premises, but there's no particularly good reason to limit it if its in the cloud. There's no savings benefit. All it does is lead to problems like this one.
Having said that, I'm not aware of any action that will let you delete versions. If you dig into that person's OneDrive settings you can change the versioning settings on the main documents library to limit the number of versions created. This would automatically limit the amount of storage consumed by old versions. However, I repeat that this will invalidate one of the primary safety nets for OneDrive, files restore. This feature depends on previous versions to operate. If the previous versions aren't there the Files Restore feature will be useless. I really don't recommend limiting or deleting previous versions in OneDrive where storage space is FREE just because IT has decided to put artificial limits in place.
Hi @Pstork1 ,
Thanks for your reply. I did check with the user to understand what exactly the issue is last week.
For that you have two options.
1) move the files into folders. Each folder will show up as one item in the view until you drill down into the folder. So that's one way to get the list view below the limit. Storage isn't the issue, retrieval is.
2) Index one of the columns and then create a default view that sorts and filters on that column.