When an approval is assigned to multiple people (with any one can approve), and if any one of the assigned approvers approves/rejects the task, all other assigned tasks to other people are automatically removed from the approvals section. This is good.
However, if no one from the assigned people approves/rejects and there is a time out set at say 5 days, then the approval times out in 5 days but the tasks still remain visible in the Approvals section.
Can the tasks automatically be removed when the approval times out to avoid creating the clutter in the Approvals section (just like they are all removed automatically when one of the approvers completes his/her assigned task)? I think currently these are removed after the default 30 days but they should be removed immediately after the approval times out.
Solved! Go to Solution.
There is a way to cancel an approval request but it requires that the flow maker to have certain environment permissions. Approval requests are stored in the common data service in the Approvals entity. If you have write access to the entity then you can change the status of the Approval to canceled after it times out. This will remove the request from their queue.
There is a way to cancel an approval request but it requires that the flow maker to have certain environment permissions. Approval requests are stored in the common data service in the Approvals entity. If you have write access to the entity then you can change the status of the Approval to canceled after it times out. This will remove the request from their queue.
Yes they can be removed by deleting the from the Approvals entity (Table) using the CDS connector. The only issue is that the CDS connector is Premium, but if you have the license it can be done fairly easily. However, this cannot remove the email that was sent to each approver. But it will remove the approval from the approval panel in Flow.
Thanks @Pstork1 and @EricaBao. This is good except that the Start approval action returns an empty/null Approval ID when it times out. The Approval ID is not empty when I action the approval (approve or reject). So as a work around I used two separate actions, Create approval to create the approval and then Wait for an approval for timing out purpose. When timed out I used the Approval ID returned from the Create approval action and it worked!
One would expect the Approval ID would always be provided whether it times out or not.
Sorry, I should have mentioned that you have to use the Asynchronous pattern for approvals with the Create an Approval action and then the Wait for approval. So that you can access the Approval ID. I normally use this for escalation in a parallel branch. In that case you have to split create and wait or the approval ID is only available in the branch where it is created. I suspect the same thing is happening in the case of a timeout.
Hi, @Pstork1 @asifkhawaja @EricaBao. I have the same problem that you had and I tried to use your solution but I can't find the activities that you use 😕.
I have a flow that creates a successor approval and than waits for a successor approval with a timeout of 2 minutes. After that, if the successor does not respond to the request, I need to send a new one and delete the old one from the Approvals section. Can please one of you guide me through this? Specifying exactly what activities should I use and the settings I need to make? Thanks!!
Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Dian Taylor, alongside the latest news, product reviews, and community blogs. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Show schedule in this episode: 0:00 Cold Open 00:30 Show Intro 01:02 Dian Taylor Interview 18:03 Blogs & Articles 26:55 Outro & Bloopers Check out the blogs and articles featured in this week’s episode: https://francomusso.com/create-a-drag-and-drop-experience-to-upload-case-attachments @crmbizcoach https://www.youtube.com/watch?v=G3522H834Ro/ @pranavkhuranauk https://github.com/pnp/powerapps-designtoolkit/tree/main/materialdesign%20components @MMe2K https://2die4it.com/2023/03/27/populate-a-dynamic-microsoft-word-template-in-power-automate-flow/ @StefanS365 https://d365goddess.com/viva-sales-administrator-settings/ @D365Goddess https://marketplace.visualstudio.com/items?itemName=megel.mme2k-powerapps-helper#Visualize_Dataverse_Environments @MMe2K Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse. This episode premiered live on our YouTube at 12pm PST on Thursday 30th March 2023. Video series available at Power Platform Community YouTube channel. Upcoming events: Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas Join our Communities: Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.
Super Users – 2023 Season 1 We are excited to kick off the Power Users Super User Program for 2023 - Season 1. The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts. Super User Season 1 | Contributions July 1, 2022 – December 31, 2022 Super User Season 2 | Contributions January 1, 2023 – June 30, 2023 Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile. Power Apps Power Automate Power Virtual Agents Power Pages Pstork1* Pstork1* Pstork1* OliverRodrigues BCBuizer Expiscornovus* Expiscornovus* ragavanrajan AhmedSalih grantjenkins renatoromao Mira_Ghaly* Mira_Ghaly* Sundeep_Malik* Sundeep_Malik* SudeepGhatakNZ* SudeepGhatakNZ* StretchFredrik* StretchFredrik* 365-Assist* 365-Assist* cha_cha ekarim2020 timl Hardesh15 iAm_ManCat annajhaveri SebS Rhiassuring LaurensM abm TheRobRush Ankesh_49 WiZey lbendlin Nogueira1306 Kaif_Siddique victorcp RobElliott dpoggemann srduval SBax CFernandes Roverandom schwibach Akser CraigStewart PowerRanger MichaelAnnis subsguts David_MA EricRegnier edgonzales zmansuri GeorgiosG ChrisPiasecki ryule AmDev fchopo phipps0218 tom_riha theapurva takolota Akash17 momlo BCLS776 Shuvam-rpa rampprakash ScottShearer Rusk ChristianAbata cchannon Koen5 a33ik Heartholme AaronKnox okeks Matren David_MA Alex_10 Jeff_Thorpe poweractivate Ramole DianaBirkelbach DavidZoon AJ_Z PriyankaGeethik BrianS StalinPonnusamy HamidBee CNT Anonymous_Hippo Anchov KeithAtherton alaabitar Tolu_Victor KRider sperry1625 IPC_ahaas zuurg rubin_boer cwebb365 Dorrinda G1124 Gabibalaban Manan-Malhotra jcfDaniel WarrenBelz Waegemma drrickryp GuidoPreite If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances. Once they are received the list will be updated.
Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
User | Count |
---|---|
84 | |
32 | |
30 | |
26 | |
24 |
User | Count |
---|---|
120 | |
60 | |
47 | |
44 | |
43 |