When an approval is assigned to multiple people (with any one can approve), and if any one of the assigned approvers approves/rejects the task, all other assigned tasks to other people are automatically removed from the approvals section. This is good.
However, if no one from the assigned people approves/rejects and there is a time out set at say 5 days, then the approval times out in 5 days but the tasks still remain visible in the Approvals section.
Can the tasks automatically be removed when the approval times out to avoid creating the clutter in the Approvals section (just like they are all removed automatically when one of the approvers completes his/her assigned task)? I think currently these are removed after the default 30 days but they should be removed immediately after the approval times out.
Solved! Go to Solution.
There is a way to cancel an approval request but it requires that the flow maker to have certain environment permissions. Approval requests are stored in the common data service in the Approvals entity. If you have write access to the entity then you can change the status of the Approval to canceled after it times out. This will remove the request from their queue.
There is a way to cancel an approval request but it requires that the flow maker to have certain environment permissions. Approval requests are stored in the common data service in the Approvals entity. If you have write access to the entity then you can change the status of the Approval to canceled after it times out. This will remove the request from their queue.
Yes they can be removed by deleting the from the Approvals entity (Table) using the CDS connector. The only issue is that the CDS connector is Premium, but if you have the license it can be done fairly easily. However, this cannot remove the email that was sent to each approver. But it will remove the approval from the approval panel in Flow.
Thanks @Pstork1 and @EricaBao. This is good except that the Start approval action returns an empty/null Approval ID when it times out. The Approval ID is not empty when I action the approval (approve or reject). So as a work around I used two separate actions, Create approval to create the approval and then Wait for an approval for timing out purpose. When timed out I used the Approval ID returned from the Create approval action and it worked!
One would expect the Approval ID would always be provided whether it times out or not.
Sorry, I should have mentioned that you have to use the Asynchronous pattern for approvals with the Create an Approval action and then the Wait for approval. So that you can access the Approval ID. I normally use this for escalation in a parallel branch. In that case you have to split create and wait or the approval ID is only available in the branch where it is created. I suspect the same thing is happening in the case of a timeout.
Hi, @Pstork1 @asifkhawaja @EricaBao. I have the same problem that you had and I tried to use your solution but I can't find the activities that you use 😕.
I have a flow that creates a successor approval and than waits for a successor approval with a timeout of 2 minutes. After that, if the successor does not respond to the request, I need to send a new one and delete the old one from the Approvals section. Can please one of you guide me through this? Specifying exactly what activities should I use and the settings I need to make? Thanks!!
On this episode of Power Platform Connections, David Warner and Hugo Bernier talk to Business Applications MVP Shane Young, alongside the latest news, videos, product updates, and community blogs. 0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References 28:04 Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams 30:36 Outro & Bloopers References See the full post and show notes for this episode in the Microsoft Power Apps Community: https://powerusers.microsoft.com/t5/N... Connect with Shane Young: • Twitter - https://twitter.com/ShanesCows • LinkedIn - https://www.linkedin.com/in/cincyshane/ • Join the Power Platform Community: https://aka.ms/jointhecommunity #microsoft #powerplatform #communityrocks
Super Users – 2023 Season 1 We are excited to kick off the Power Users Super User Program for 2023 - Season 1. The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts. Super User Season 1 | Contributions July 1, 2022 – December 31, 2022 Super User Season 2 | Contributions January 1, 2023 – June 30, 2023 Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile. Power Apps Power Automate Power Virtual Agents Power Pages Pstork1* Pstork1* Pstork1* OliverRodrigues BCBuizer Expiscornovus* Expiscornovus* ragavanrajan AhmedSalih grantjenkins renatoromao Mira_Ghaly* Mira_Ghaly* Sundeep_Malik* Sundeep_Malik* SudeepGhatakNZ* SudeepGhatakNZ* StretchFredrik* StretchFredrik* 365-Assist* 365-Assist* cha_cha ekarim2020 timl Hardesh15 iAm_ManCat annajhaveri SebS Rhiassuring LaurensM abm TheRobRush Ankesh_49 WiZey lbendlin Nogueira1306 Kaif_Siddique victorcp RobElliott dpoggemann srduval SBax CFernandes Roverandom schwibach Akser CraigStewart PowerRanger MichaelAnnis subsguts David_MA EricRegnier edgonzales zmansuri GeorgiosG ChrisPiasecki ryule AmDev fchopo phipps0218 tom_riha theapurva takolota Akash17 momlo BCLS776 Shuvam-rpa rampprakash ScottShearer Rusk ChristianAbata cchannon Koen5 a33ik AaronKnox Matren Alex_10 Jeff_Thorpe poweractivate Ramole DianaBirkelbach DavidZoon AJ_Z PriyankaGeethik BrianS StalinPonnusamy HamidBee CNT Anonymous_Hippo Anchov KeithAtherton alaabitar Tolu_Victor KRider sperry1625 IPC_ahaas zuurg rubin_boer cwebb365 If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances. Once they are received the list will be updated.
Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community". LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show! Did you miss an episode? Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages Power Platform leading a new era of AI-generated low-code development. **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps. UPCOMING EVENTS Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more. Click here to find out more and register today! Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today! Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today! COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities. Power Apps: Super Users: @WarrenBelz | @iAm_ManCat Community Users: @LaurensM | @Rusk | @RJM07 Power Automate: Super Users: @abm | @Expiscornovus | @RobElliott Community Users: @grantjenkins | @Chriddle Power Virtual Agents: Super Users: @Expiscornovus | @Pstork1 Community Users: @MisterBates | @Jupyter123 | Kunal K Power Pages: Super Users: @OliverRodriguesOliverRodrigues | @Mira_Ghaly Community Users: @FubarFubar | @ianwukianwuk LATEST PRODUCT BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Power Virtual Agents Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Power Virtual Agents, Power Pages
Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
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