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Ag1Koehn
Regular Visitor

Delete files in a library in a particular folder using Modify Date compared to today.

Want to Delete files in a library in a particular folder once the Modify Date of the file is more than 90 days old compared to today.

 

I have tried all of the suggestions in this forum.  The flow I have completes but it does not actually delete any files. 

Snip1.JPGSnip2.JPGSnip3.JPGtempsnip4.png

 
2 ACCEPTED SOLUTIONS

Accepted Solutions
v-bacao-msft
Community Support
Community Support

 

Hi @Ag1Koehn ,

 

You could try the following configuration to achieve your needs.

Use the List folder action to get the file in the specified folder, check whether the modified meets the conditions and if so, delete this file.

Image reference:

93.PNG94.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

I created a Power Automate using List Folder as suggested.  This appeared to work but timed out after 10 minutes.  Is there someplace to adjust the time out?  This is a library folder with a large amount of documents in it.

 

Snip16.JPG

View solution in original post

20 REPLIES 20
abm
Most Valuable Professional
Most Valuable Professional

Hi @Ag1Koehn 

 

Check your run history and see how far the steps are executing successfully. 

 

Thanks



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The run history shows the Power Automate was successful but no files were deleted.  It also didn't take near as long as it should have as this folder has a large amount of files.

 

Snip5.JPG

abm
Most Valuable Professional
Most Valuable Professional

Hi @Ag1Koehn 

 

Thanks for your reply. Could you please screenshot the details of the run history. I want to see each steps which are passed/failed.



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Here are the Screen Shots of the successful Run

Snip6.JPG

Breakdown of each section:

Snip7.JPGSnip8.JPGSnip9.JPGSnip10.JPG

abm
Most Valuable Professional
Most Valuable Professional

Hi @Ag1Koehn 

 

Thanks for the screenshot. Could you please try the below format

 

addDays(utcNow(), -60, 'yyyy-MM-dd')

 

Let me know the results.

 

 



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Same results.  Just took 32 seconds instead of 29 seconds.

@Ag1Koehn in the Apply to each make sure you have selected the Filter array body from the dynamic content:

filterArray-body.png

Rob

Los Gallardos
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Changed the Body from the Filter Array in the Apply section.  Ran Successfully but only took 1 second.  No deletions

New Snap Shot:

Snip11.JPG

abm
Most Valuable Professional
Most Valuable Professional

Hi @Ag1Koehn 

 

Could you try formatting the modified date format using expression formatDateTime to yyyy-MM-dd?



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Could you walk me through how to format the Modified Date Format?

abm
Most Valuable Professional
Most Valuable Professional

image.png

Place the cursor inside the brackets then click the Dynamic Content, select the modified property, then type rest of the format yyyy-MM-dd similar like the other parameter you are already using.



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@Ag1Koehn why not just simplify the flow. Don't use a Filter Array but a filter query and a condition:

deleteFile.png

Rob

Los Gallardos
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Snip13.JPG

 

The Flow Failed and gave me this message

Snip14.JPG

Snip12.JPG

@Ag1Koehn it failed because you haven't done the Filter Query in the way I showed you in my screenshot. It needs to be Modified le then an ' apostrophe then the expression then another ' apostrophe. The le stands for less than or equal to.

filterQuery3.png

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

 

v-bacao-msft
Community Support
Community Support

 

Hi @Ag1Koehn ,

 

You could try the following configuration to achieve your needs.

Use the List folder action to get the file in the specified folder, check whether the modified meets the conditions and if so, delete this file.

Image reference:

93.PNG94.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

I made the correction you suggested at 4:20 PM yesterday.  The Power Automate ran successfully but did not delete any files. 

  1. Is it possible I am missing something in the folder path?  The name of the Library was changed from PCRTemps to PCR Temps Library.  I've tried subbing in the different library names in the appropriate places but the Flow either fails or runs with no deletions. 
  2. Or am I doing the test incorrectly?  I am using a live library with data that meets the criteria to be deleted and selecting Test>"I'll perform the trigger action">Run Flow. 

This seems like it should be a fairly easy flow to create, but I am a novice.  I will try later suggestion of the List folder action next.

I created a Power Automate using List Folder as suggested.  This appeared to work but timed out after 10 minutes.  Is there someplace to adjust the time out?  This is a library folder with a large amount of documents in it.

 

Snip16.JPG

@Ag1Koehn did you do this from the test? If so there is a 10 minute timeout and you can't change that, but if you actually run the flow the 10 minute timeout doesn't happen.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

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