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frankc9
Helper II
Helper II

Deleting Completed Tasks

Hello,

 

Is it possible to have a recurring flow delete all completed tasks that are older than 2 months?

 

I am not sure if I am going in the right direction with this:

 

frankc9_1-1645045498331.png

 

1 ACCEPTED SOLUTION

Accepted Solutions
MarvinBangert
Most Valuable Professional
Most Valuable Professional

Hi @frankc9 

Yes, this is correct as far as I can see it. If you want to test this before deleting anything, you can also remove the "delete a task" action and put in a "compose" action. I would recommend using a "filter array" after the "list tasks", because you will receive all tasks from this planner, also these that are not completed now. Within your condition, this will occurs an error for this elements, because the "completedDateTime" field is NULL. If you first filter out only the items where the percent completed is equal to 100, you are good to go.

Also if you want to get rid of the condition, you can write a more advanced query within your "filter array" that checks if the percentage completed is 100 and the completed Date Time is bigger than the current time - 2 Month (2/16/2022 - 2 Month = 12/16/2022).

 

Does this help you? Otherwise please give me some more information.

Best regards
Marvin

If you like this post, give a Thumbs up. If it solved your request, Mark it as a Solution to enable other users to find it.

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16 REPLIES 16
MarvinBangert
Most Valuable Professional
Most Valuable Professional

Hi @frankc9 

Yes, this is correct as far as I can see it. If you want to test this before deleting anything, you can also remove the "delete a task" action and put in a "compose" action. I would recommend using a "filter array" after the "list tasks", because you will receive all tasks from this planner, also these that are not completed now. Within your condition, this will occurs an error for this elements, because the "completedDateTime" field is NULL. If you first filter out only the items where the percent completed is equal to 100, you are good to go.

Also if you want to get rid of the condition, you can write a more advanced query within your "filter array" that checks if the percentage completed is 100 and the completed Date Time is bigger than the current time - 2 Month (2/16/2022 - 2 Month = 12/16/2022).

 

Does this help you? Otherwise please give me some more information.

Best regards
Marvin

If you like this post, give a Thumbs up. If it solved your request, Mark it as a Solution to enable other users to find it.

Blog: Cloudkumpel

frankc9
Helper II
Helper II

Hello @MarvinBangert ,

 

Thank you very much for your assistance!  Filtering out the completed tasks was the issue I was having with the NULL error as it is working properly now!  Would it make any kind of difference to do an advanced query instead of a condition?  Also, do you know if it's possible to filter all tasks completed instead of just the first 389 most recent completed tasks?  Possibly start with the oldest completed first?

 

frankc9_0-1645115485481.png

 

Hi Marvin,

 

Could you elaborate on the requiered filter array? I've been struggling to get the flow to work. After adding the filter array selecting only the tasks with a 100% completion the flow seems to find no tasks that are completed and thus doesn't delete anything. 

pbrody
New Member

Is there a way to just share your solution rather than me trying to copy it and recreate it?

esurratt
New Member

Would you be able to post the finished flow screenshots? I am attempting to copy this, but keep having issues. 

 

VGSilva
New Member

I also managed to find another solution. Using Teams, with the Planner 'app', list the completed tasks you want to delete (use filters). I'll be able to select various (or all of them) in the list at the same time, then right click and press delete. 

RobP0101
New Member

That defeats the point of automating the task.

 

RobP0101
New Member

I have followed this flow including the filter array but despite deleting the completed task I am still having the flow fail because it identifies non completed tasks. Any idea on setting the filter correctly so I don't get the fail message?

 

Hi Rob, 
I have managed to get this working, you need to pass the values from the filter array to your final condition, (I suspect some will have a better way but this is how I managed to get it to work - planner delete ss.JPG


RobP0101
New Member

Many Thanks. I thought I had tried this already but must have had one thing set incorrectly. This now works 😁

Bryson-Hodges
Regular Visitor

Couple of questions.

 

1. I noticed that in the condition the OP user is using a less than or equal to equation. Shouldn't that be greater than or equal to? Justification being we are looking to close tasks that have aged a certain amount of time. In the users case above 2months and in my case 30 days. So the condition would be "Value Completed Date Time" is greater than or equal to the "Calculated Time"?

 

2. I noticed one response say that if I used an array filter then I would need to reference the filter when applying my condition. However, when trying to mimic what that user did to get the function to run, I am unable to find the same fields they referenced. 

 

I am a first time user of power automate and trying to fix the mess that was just passed off to me by the previous owner of all these flows whom has left the organization. Also, curious if there is any other trainings out there that might be helpful for me to study/review in order to sharpen my novice skills. 

frankc9
Helper II
Helper II

This is what I did that took care of what was needed for our needs.  Whether this is the "proper" or "correct" way to go about this, I am not entirely sure, but it did work for exactly what we needed.

 

frankc9_0-1678905356073.pngfrankc9_1-1678905405012.png

 

Katet
Regular Visitor

Hello, I tried to replicate same flow to delete the planner tasks that are older then CM-1M, despite the fact that is says the flow run successfully the expression result in condition is "false".

 

Katet_2-1683308409108.png

 

Please let me know what I'm doing incorrectly.

 

Katet_0-1683308245171.png

Katet_1-1683308264499.png

 

Katet
Regular Visitor

List task is apparently only listing the last 365 tasks only that are for the last 3 weeks... How to list all the tasks for the previous year as well?

 

Katet_3-1683308809449.png

 

I am having the same issue. How do I fix this? 

 

power automate help.PNG

Bryson-Hodges
Regular Visitor

power automate help pt2.PNG

delete task flow pt2.PNG

power automate help.PNG

 Something is not adding up and I would greatly appreciate any tips on how to get this to function properly and delete the tasks. 

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