cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
invintern
Helper II
Helper II

Duplicate Shared Office Calendar into D365 Calendar

Hello,

 

I am looking to update the D365 Dataverse Calendar with any and all events on our Shared Office Resources Calendar.

 

I can get D365 to re-create any events that have been 'added, updated, or deleted' but for some reason my Flow was created tons of duplicates.

 

Here is the Flow:

invintern_1-1639615135005.png

 

 

invintern_0-1639615125420.png

 

 Here are the results: 

invintern_2-1639615238643.png

 

(D365 will load forever - I assume there are 100+ duplicate entries on this day alone. Trust me that there are ALSO duplicates on the prior days, though D365 does not seem to want to load them while it is pre-loading my infinite list)

 

SO, I am hoping to re-create this Flow without the duplication.

 

Any thoughts?

 

Thanks,

 

1 ACCEPTED SOLUTION

Accepted Solutions

I've created the demo flow earlier and it appears to still work. I've updated the "updated actions", if no existing appointment record was found to update (because the appointment existed before the flow was created) then create a new appointment.

 

Here is the overall flow:

 

ekarim2020_0-1641930098926.png

 

 

Snag_218a7c.png

 

For updating the Appointments table

This is the Updated case:

ekarim2020_1-1641930170263.png

The Condition expanded for the Update case:

Snag_17e6a7.png

If there is no existing appointment record was found to update (because the appointment existed before the flow was created) then create a new appointment.

 

Close-up of the Condition action

Snag_19a212.png

Hope this helps.

 

Ellis

View solution in original post

31 REPLIES 31
ekarim2020
Super User
Super User

One approach to this problem would be to store the Calendar event Id in the Appointments table. This then will enable you to find which Dataverse record (row) needs to be updated or deleted or created. For example:

2021-12-20_17-57-15.png

 

Your flow will likely contain the following actions or similar:

 

Dataverse Diagram.drawio.png

 

Hope this helps.

 


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

invintern
Helper II
Helper II

Hi Ellis,

 

Yes, this makes sense...in theory!

 

My first question: what does the remainder of your Flow look like? I am not sure where within the Flow to put your 'add a new row 2' box.

 

What is the 'EventID' and where do I find it?

 

Do you input 'id' onto....duration? As you can see, my 'add a new row' step does NOT have an input ask for EventID. It looks to me like you put it over Duration?

invintern_0-1640032170654.png

 

How do I setup the 3-branch logic, differentiating between a record deleted, updated, or added? I am looking at the 'Condition' option, and am wondering how to end up with the results, given the inputs of 'if event [is equal to/does contain/ends with/etc].' 

 

Thank you for your efforts in helping me. Please let me know what you come up with.

 

I have a flow that does almost the opposite, it takes events from a Dataverse table and updates a SharePoint List:

2021-12-20_21-08-40.png

The concepts should be the same or similar to what you are trying to do:

2021-12-20_20-56-15.png

The SharePoint list has a column called itemInternalId that stores the Dataverse row Id (itemInternalId):

2021-12-20_21-03-35.png

The example screen shot I created of the Dataverse action was for just for demonstration purposes only. You would need to create a new column to store the Event ID:

2021-12-20_17-57-15.png

The Calendar Event Id can be found in Dynamic content as shown below:

2021-12-20_20-54-00.png

 


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

The Switch action could be used for the different actions, for example:

2021-12-20_21-34-09.png

 

2021-12-20_21-36-50.png

 

Ellis

invintern
Helper II
Helper II

Very helpful, thank you for introducing to me the concepts of Scope & Switch. 

 

I find that I am often unaware of the tools at my disposal. It is very easy to begin the PA journey somewhere in the middle (in my experience).

 

Ok, so depending on the Action Type of the events (created, deleted, updated) I can send the Flow down one of three paths.

 

Add a row makes sense. Add a row to Appointment with the details given in Exchange.

 

How about Update or Delete? Where do I find the Row ID to update? My Dynamic Content selector lets me choose the ID of the Exchange event, though I believe I need the specific Dataverse event....In my head, I could find a way to search the Dataverse for the ID that the newly-created appointment was given...though it seems like listing Rows -> Appointments does not seem to give me that level of specificity.

 

I will keep poking around. Thank you for your continued assistance. 

 

Edit: Further, would you mind please showing me the contents of your Scopes?

This is the updated logic of the flow:

 

Outlook Calendar Updating Dataverse Appointments table-Basic Event Flow.png

This is the flow based more or less on the above flow chart:

2021-12-21_10-17-32.png

 

The Outlook Calendar Id can in fact be stored in the Outlook Appointment field during the Add a new row action. The Dataverse internal name for this column is globalobjectid:

2021-12-21_10-53-10.png

 

To find appointments that were Updated or Deleted:

2021-12-21_10-21-21.png

 

Hope this helps.

 

Ellis

invintern
Helper II
Helper II

This does help. Of course, I still have a few questions. I am going to build as I type to you.

 

Regarding the snip marked "This is the flow based more or less on the above flow chart:" - What is your 'Compose Documentation' about?

 

Regarding your Conditions, I can't see what you're doing in there and here is my educated guess on the 'update event' Switch path. I have a feeling I may be incorrect here. My 'delete' path has the same condition.

invintern_2-1640110914899.png

 

Further, in my 'delete' path could you please let me know if this is what you have in mind?

invintern_3-1640111004472.png

 

 

 

Finally, in one more clue that I have something wrong, I notice that my Flow gave me the 'Apply to each' boxes, whereas yours does not have them. 

 

I believe my next issue lies in those conditions.

 

Thank you for your continued support.

-Ryan

 

 

invintern
Helper II
Helper II

One final question (maybe):

 

invintern_4-1640111219693.png

 

Where does this snip come from? I don't see any boxes asking for 'Outlook ID'. 

 

[updated] Click Show Advanced Options:

2021-12-21_18-49-15.png

Then scroll down the long page of field names:

2021-12-21_18-48-09.png

2021-12-21_18-53-51.png

The Id is taken from Dynamic content as shown below:

 

2021-12-21_18-56-27.png

Ellis

2021-12-21_12-37-24-0123.png

2021-12-21_21-02-37.png

2021-12-21_12-37-24.png

2021-12-21_12-44-59.png

 

2021-12-21_12-46-33.png

2021-12-21_12-48-10.png

2021-12-21_12-49-25.png

2021-12-21_12-37-24-2.png

2021-12-21_12-53-14.png

 

2021-12-21_12-55-22.png

2021-12-21_12-37-24-3.png

 

2021-12-21_12-57-44.png

2021-12-21_20-52-14.png

2021-12-21_20-56-27.png

2021-12-21_20-58-38.png

Hope this helps.


Ellis
____________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

 

 

 

invintern
Helper II
Helper II

Is this a full-time job, helping me with this Flow? Thank you so much for the help.

 

I don't see explicit instructions on the Composeitem action just after the Flow begins, underneath "When an event is added, updated or deleted (V3)." But judging by your later snips it LOOKS LIKE that compose function should have its "inputs" listed as 'activityid' - though I don't think that is right because your hover shows text "outputs('ComposeItem')?['activityid']" whereas mine says "outputs('ComposeItem)."

 

I will keep working, as the rest of it makes sense...so far!

 

Thanks again for the help.

 

 

As long as you enter this as an expression the flow should work:

2021-12-21_22-54-12.png

Power Automate sometimes changes the display name of the inputs. In the above example, the display name got changed to activityid when I later re-opened the flow again:

2021-12-21_22-51-07.png

 

In both case the expression is still:

outputs('ComposeItem2')?['activityid']

Ellis

 

invintern
Helper II
Helper II

(edit) Interesting. I have input the Expressions where you mentioned. Before I had selected the Dynamic Content output of the Compose action. I changed mine to make sure it's like yours. If you don't mind, I'd like to show you what I've got to see if you think it is good to activate.

 

I also have one final (maybe) question about your first Compose action. I didn't seem to use mine. Please let me know if I misunderstood.

 

invintern_6-1640128334777.png

 

 

invintern_4-1640128123018.pnginvintern_5-1640128131149.png

 

 

invintern_1-1640128034975.png

 

invintern_2-1640128071354.pnginvintern_3-1640128085742.png

 

I believe I have EXACTLY what you have, other than the icons by the expressions we were just talking about. Notice how in my 'update a row' section my expression is left with its Expression icon, whereas yours has the Compose icon.

 

Can I ask for one my favor from you, to check what I've got here and give me a thumbs up?

(1) Use the End time with time zone from the Outlook event - as the End time may be one of the fields that were changed. Same with Start time - which I take from the Outlook event - as the Start time may have changed too. Same again with Subject, Body, Location or any other column to you want to track the changes of.

 

2021-12-21_23-19-11.png

 

(2)  I'm not using an Apply to each loop - but the flow could still work with a loop. In my flow I am using the Compose action (ComposeItem) to select the record that was returned from the List rows action - so I can avoid using a loop.

 

(3) Optional - I usually include a compose action to keep some notes about the flow

2021-12-21_23-31-00.png

 

Or you can keep notes using the new Comments feature in Power Automate:

2021-12-21_23-34-27.png

2021-12-21_23-32-55.png

 Ellis

invintern
Helper II
Helper II

Wonderful,

 

I have made the changes you suggested to End Time (as well as start time, which I hadn't shown you!)

 

I didn't see anything from you saying it doesn't work.........so I think I am going to activate it tonight and see if it works as intended tomorrow morning.

 

I will report back with questions/updates and will be sure to give you that 'Accept as a solution,' just as soon as I know it works!

 

Thank you so much for the help.

-Ryan

invintern
Helper II
Helper II

Hello Ellis,

 

Naturally, Xmas holiday season is one where not many people are scheduling events on the calendar for testing purposes.

 

I had one Flow go off since I turned this one on and it 'ran successfully' but 'ActionBranchingConditionNotSatisfied. The execution of template action 'Compose_2' skipped: the branching condition for this action is not satisfied."

 

Snip:

invintern_0-1640194900330.png

Here is the condition: 'length(outputs('List_rows')?['body/value']) is greater than 0.

invintern_1-1640194992683.png

 

Thanks again.

 

This is the sample Output from my flow:

2021-12-22_17-47-37.png

(1) Check the List Rows action

2021-12-22_17-54-02.png

It is likely that you are updating a calendar event in Outlook - but that event does not exist in the Dataverse Appointments table? The flow was created later but the event was already in Outlook before the flow was created. Please confirm. If that is the case you will need to add some extra actions to deal with this situation.

 

(2) Please check the expression for the condition, you can copy-and-paste the expression below:

 

 

length(outputs('List_rows')?['body/value'])

 

 

 

 Ellis

invintern
Helper II
Helper II

Good point that maybe the Dataverse item does not exist, yet the Outlook may have been updated.

 

List rows looks like it's fine.

invintern_0-1640196416877.png

 

My condition uses 'length,' not 'first.' It is what you have written, though the final snip with 'first(outputs(...", though I can't seem to paste into my Expression box. That 'first(outputs(...' is what is written in my Compose 2, in the Update a row path.

 

Ok, if I have my inputs correct and the latest issue was that an event was updated that hadn't been added to the dataverse....it looks like we've got it right.

 

Thanks for the help, Ellis. I will write back if anything funny comes up.

This is more or less the the current flow:

Outlook Calendar Updating Datavers Appointments table-Basic Event Flow.png

 

You could update the flow for the "updated" condition to add a new appointment if none was found:

 

Outlook Calendar Updating Datavers Appointments table-Event flow with Update Actions.drawio.png

 

2021-12-22_17-47-37.png

 Ellis

 

Helpful resources

Announcements

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (4,356)