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Helper II
Helper II

Email Flow sends email every time SP list item is saved

I apologize in advance, I have searched this one extensively online as well as in this forum, but the solutions provided never looked right to me.  I have a PowerApp with a SharePoint list back end, and I created a Flow to send a different email to different recipients for each value in a "Status" column.  I used a Switch with 8 cases and it works fine.  But every time a list item is saved, the emails are sent out again.  I only want to send the email when the Status value changes.  I have seen posts about copying columns and whatnot, but this looked overly complicated, and again I have 8 cases in the Switch.  This was crazy simple in Designer, and the fact that this is apparently not even supported OOB in Power Automate is somewhat frustrating.  Screenshot below, thanks in advance.

 

PowerAppsCommunity_2020-03-26_12-39-43.png

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Community Support
Community Support

Re: Email Flow sends email every time SP list item is saved

Hi @JRuss,

 

You could use the Send HTTP request to SharePoint action to get the previous version of the SharePoint item, then compare the last version with the previous version to check the Status version if it was changed.

If it was changed, do the flowing steps, switch and so on;

If it wasn't changed, do nothing.

 

There is a blog that how to get the previous version of the item:

https://www.catapultsystems.com/blogs/get-previous-versions-of-sharepoint-list-items-in-flow/

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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Super User
Super User

Re: Email Flow sends email every time SP list item is saved

Hi @JRuss 

 

Please follow this post

 

https://www.c-sharpcorner.com/article/conditionally-triggering-ms-flow-based-on-columns-value/

 

Thanks



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Community Support
Community Support

Re: Email Flow sends email every time SP list item is saved

Hi @JRuss,

 

You could use the Send HTTP request to SharePoint action to get the previous version of the SharePoint item, then compare the last version with the previous version to check the Status version if it was changed.

If it was changed, do the flowing steps, switch and so on;

If it wasn't changed, do nothing.

 

There is a blog that how to get the previous version of the item:

https://www.catapultsystems.com/blogs/get-previous-versions-of-sharepoint-list-items-in-flow/

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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Helper II
Helper II

Re: Email Flow sends email every time SP list item is saved

Thanks ABM - I implemented this potential solution, and although a fairly slick one, the WF still fires upon save, even if the Status value hasn't changed.

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