Email a file using flow - prompt for email?

[wiredupjax]

USE CASE: I am using Sharepoint to store our client's contracts. They will often want a copy email to the later. We do not store their email address on files.

SOLUTION: implement a FLOW by selecting the file, choosing the FLOW button drop down and executing the "Send Client Contract" flow.  

QUESTION: how do I prompt the end user to enter the email address for the recipient?

Thanks, Jason

[ScottShearer · Accepted solution]

@wiredupjax:

It sounds as though you want to use a For A Selected Item trigger. 

To add a user prompt, click on "Add Input" on the For a Selected Item action.

Add a Text input and not an email.  If you select email, only users within your organization will validate.

The default prompt for a text input is Input but you can rename.

Reference the Input as the email address (select it from Dynamic properties).

See my example below.

If this soves your issue, please mark your question as solved.

If not, please provide additional detail as to why this solution will not work for you.

Scott

[wiredup]

This works; however when I try to attach a file, I'm not seeing the usual metadata, content, etc.  Can you tell me how to pull that data in? Sharepoint - Get File Metadata w/ ID maybe?

[v-yuazh-msft]

Hi @wiredup,

Do you want to attach the items attachment in the send an email action?

If you want to attach the items attachment in the send an email action, you could refer to screenshot below to create the flow:

Best regards,

Alice

[wiredupjax]

I figured it out -- I was confused because SMTP connector asks for different kinds of attachment fields. I played with it until I got it to work.

Thank you!

Using external SMTP

[Anonymous]

I'm not seeing "For Selected Item" as a SharePoint trigger inf Flow, has it been removed? See screen shot of flow trigger iptions below...

[abracken]

You just answered a question I've been working on for days now--thanks so much!

I am someone who doesn't have development/programming/code knowledge, and it can take forever to figure out what questions to ask, let alone figure out the solution. This is so very much appreciated.