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User1vanessa
New Member

Email notification based sharepoint list status

I have been struggling with this for over a week now.

I need to create an email notification to users based on the status of their project. If the project is 'In Progress' for example, I want to send them a monthly reminder telling them that.

The data is stored on SharePoint. So far I have tried to get this done using 'Recurrence' , 'Get Items' and 'send email'. I just can't get the specifics right. 

 

Your help would be appreciated. 

Thank you

 

1 ACCEPTED SOLUTION

Accepted Solutions

@User1vanessa

SSo basically you will have a flow that is recurrence as you said and it runs once per month, Get Items and use the Filter Query to retrieve only users whose project status = inprogress

ProjectStatus eq In Progress.

 

The apply for each action on the Get Items to send email, if the user is a people data type in sharepoint then u will use the property useremail in case your column is user. 

 

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Mira_Ghaly
Dual Super User II
Dual Super User II

@User1vanessa 

Can you elaborate more on the structure of the sharepoint lists and how they are related to users?

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Of course! @Mira_Ghaly 

It's made up of 6 columns and I believe 81 rows.

 

One column contains the names of the users, which I'll have to figure out how to generate email addresses out of (at some point). 

 

Another column has the status of their project.

 

There's a column with a 'due date'.

 

And there is a column with the title of the project.

 

So my intent is to email "Joe" once a month to remind him that his project is incomplete.

 

@User1vanessa

SSo basically you will have a flow that is recurrence as you said and it runs once per month, Get Items and use the Filter Query to retrieve only users whose project status = inprogress

ProjectStatus eq In Progress.

 

The apply for each action on the Get Items to send email, if the user is a people data type in sharepoint then u will use the property useremail in case your column is user. 

 

If you like my reply, Gives Thumbs Up. 

 

If this solves your problem Mark as accepted solution 

 

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

View solution in original post

There's a space in the colum name, do you know how to handle that?

I got an error message. 

 

 

@User1vanessa 

Please replace the space by _00X20_

 

 

If this post helps you with your problem, please mark your as Accepted solution.

 

If you like my response, please give it a Thumbs Up.

 

MG (Naturally Curious)

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

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