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oappdev
Advocate V
Advocate V

Email reminder after 5 days from pending status

Trying to create a 5 day email reminder that would email the Administrator of all Pending status under column name "Outcome"

 

What would be the best approach?

 

EmailReminder.PNG

 

 

Thank you in advance.

1 ACCEPTED SOLUTION

Accepted Solutions
jonathanmweaver
Advocate I
Advocate I

To help you answer this question, I first have a couple of questions: 

1. Do you simply want an email that goes out every 5 days telling the Admin of ANY items in Pending status regardless of how long they've been pending? 

If so, Simply create an Scheduled Flow with Trigger of Recurrence that is set to 5 days. Then either filter the Get Items action or add a Condition in the Apply to Each action that sends the emails if the item is in Pending status.

Recurrence Flow Basic.png

 

2. Do you need the emails to send only for items that have been in Pending status for over 5 days?

2.A. Do you have a custom date field in the list?

If so, you can use the SharePoint OOB Set a Reminder Flow to create the Flow and then edit it in Power Automate to make it a -5 days (overdue) and change the notification to an email. Here's my blog post on the steps to do this. 

 

2b. If you don't have a custom date field...

You can build the Flow manually starting with a Recurrence step to check the list daily. However, if your Flow is supposed to send an email when the item has been pending for 5 days, you need to have a date somewhere for when it was set to Pending. Whatever that date column is, you will use it to either filter the Get Items action or in the Apply to Each action that sends the emails if the Pending item is over 5 days old.

 

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3 REPLIES 3
jonathanmweaver
Advocate I
Advocate I

To help you answer this question, I first have a couple of questions: 

1. Do you simply want an email that goes out every 5 days telling the Admin of ANY items in Pending status regardless of how long they've been pending? 

If so, Simply create an Scheduled Flow with Trigger of Recurrence that is set to 5 days. Then either filter the Get Items action or add a Condition in the Apply to Each action that sends the emails if the item is in Pending status.

Recurrence Flow Basic.png

 

2. Do you need the emails to send only for items that have been in Pending status for over 5 days?

2.A. Do you have a custom date field in the list?

If so, you can use the SharePoint OOB Set a Reminder Flow to create the Flow and then edit it in Power Automate to make it a -5 days (overdue) and change the notification to an email. Here's my blog post on the steps to do this. 

 

2b. If you don't have a custom date field...

You can build the Flow manually starting with a Recurrence step to check the list daily. However, if your Flow is supposed to send an email when the item has been pending for 5 days, you need to have a date somewhere for when it was set to Pending. Whatever that date column is, you will use it to either filter the Get Items action or in the Apply to Each action that sends the emails if the Pending item is over 5 days old.

 

---------------------------------------------------------------------------------------------------------------------------------

If this post answers your question, please mark my post as the Solution so others may find the answer more quickly.

If you like this reply, please click the Thumbs Up button.

View solution in original post

Thank you @jonathanmweaver will try Step 1 

Option 1 work for me @jonathanmweaver  Thank you

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