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IBEX
Frequent Visitor

Emails older than 90 days to OneDrive

Hello, 

I have a use case where we need to move any email that is older than 90 days from outlook to one drive and then delete it from outlook. I researched in the community before coming here and the limitation that is seen is the Top 25 item limit in Get email function. i see the same response in this thread too 

 

I am trying to see if anyone knows how to overcome this handicap.  

 

Thank you 

1 REPLY 1
v-duann-msft
Community Support
Community Support

Hi @IBEX 

 

Thank you for posting.

 

According to your description, you are concerned about top 25 item limit while using ‘get emails’ and seeking if any solution to overcome this limitation. If any misunderstanding, please kindly let me know.

 

Actually, we do have such kind of limitation in flow and there is no solution for this so far. The flow is not designed for moving old emails originally. If you do need such kind of feature, I believe Exchange Online Archive feature is much more suitable for your scenario. Just set up rule and emails older than certain days will be moved to archive folder automatically. What you need to do manually is backup these emails from time to time. This is not a fully automated job, it will be more workload than flow, but this is a more reasonable way to save old emails. I recommend you go through below articles.

https://docs.microsoft.com/en-us/office365/servicedescriptions/exchange-online-archiving-service-des...

 

Meanwhile, to post your idea in UserVoice is another recommended way.

https://powerusers.microsoft.com/t5/Power-Automate-Ideas/idb-p/MPAIdeas

 

Hope the content above may help you.

 

Best regards,

Anna

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