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cnorris135
Helper IV
Helper IV

Excel Duplicate Workflow

Got a situation.....  I created a flow that will get excel table, and submit items to a SharePoint list.  This works....... BUT..... there is a limitation of only 256 rows of data.  I researched and followed some info on the "List Rows present in a Table" piece by setting the Pagination to 5000.  Hopefully it will work when in i run the next report....... My first question is around "Add row to a table".  I am looking to adjust its settings but it doesnt seem to have a Pagination setting or anyway to increase the row setting so that it too can go over 256.  So im wondering if i even need to do it for Add row.

My man question is this..... because some of these excel to sharepoint items exceed the 256 limit (generally 500 - 700 items per day), i am going to setup a "re-run" workflow to get the items that didnt make it the first time.  I am seeking some help in a manual workflow to refire but i dont want to duplicate existing items in the SharePoint list, but only submit NEW items (left out items from the first run).   Can someone help me here please?  Im thinking it will check the ID or what we would call CS_NO.  im just not sure how to setup a flow that per my existing workflow process, will submit items NEW and not resubmit existing items......

Audit Refresh Flow.PNG

4 REPLIES 4
abm
Most Valuable Professional
Most Valuable Professional

Hi @cnorris135 

 

You first question related to "Add a row to table" need pagination or not? Simple answer is No. The reason for this is Add a row to table handles one record at a time where as List rows can return more than one records and the default limit is 256. So if you increase the pagination settings under the list rows that should resolve your issue.

 

The second question is running with the default limit and want to run again how you ignore the earlier processed records. You could add a new column in your Excel sheet called "SPInsert". Once the data is inserted via Add a row to table then update the excel sheet column SPInsert to Yes. Also List rows set a filter under the filter query SPInsert ne 'Yes' so that it will ignore the records which are already processed.

 



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I really appreciate your response...... just for clarification.....  i have a list of 13,000 items already from my initial workflow.  i add a additional column called"SPInsert".  it will be empty for the EXISTING 13,000 items already submitted.  So again, for clarification..... what about the existing items.... Do you have any ideas on a good resolution?

abm
Most Valuable Professional
Most Valuable Professional

Hi @cnorris135 

 

Thanks for your reply. I didn't realise you already have records which are updated. Try creating another flow to lookup the existing records and update the flag. Once the data is synced you can disable or delete this flow.

 

Thanks 



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do you have any examples of how this is done?  of what steps are needed to make this happen?

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