cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
dbaldwin1
Frequent Visitor

Excel (or CSV) to sharepoint list

New flow user here. 

 

I am trying to figure out if it is possible to create a flow that will monitor a sharepoint online/365 document library or ondrive folder for the addition of a new file with the name containing "Roster" and import the contents of the file into an existing sharepoint list.

 

Does anyone have any templates like this or examples of how to get started?

 

Thanks in advance,

Dave

1 ACCEPTED SOLUTION

Accepted Solutions

1. Double-check to make sure your Table in Excel has a range that includes all your rows.

2. Not sure what the purpose of your condition statement is. Are you trying to filter out any blank rows or rows with blank cells? It may be worth removing the condition and running the Flow without it.

3. I have used a similar Flow, but I wrapped the Create item action in a loop (Apply to Each) and this seems to work well.  I do not have any conditions, since I was not trying to filter out any rows.

4. In your List Rows action, click on the Advanced Options, and check your settings on total count or skip.  The skip field should be blank, but it may be good to put 1,000 into the top count field.  I have found that if you leave this field blank, sometimes it inserts an arbitrary limit, like 100.

 

See screenshot below. If this works, mark this as a solution.Flow_Excel_extract_rows.JPG

View solution in original post

18 REPLIES 18
JmArreola
Employee
Employee

Hi @dbaldwin1

 

I attached the screenshot on how to do that Flow.

 

1. Go to https://flow.microsoft.com/manage/flows/new

2. Select 'When a file is created' in onedrive (SPO/O365...)

3. Click on New Step -> Add a condition

4. In the 'Object Name' field select 'File Name'

5. 'Relationship' field select 'contains'

6. In 'Value' field type 'Roster'

7. Click on New Step -> Add an action

8. As the action select Sharepoint/ Create item.

 

Capture.PNG

This is great!  I didn't realize it would work this way.

I am not sure how to map the data though.  When I point it at my list it reads in the list columns and lets me select what to put in them but can you share the syntax for mapping a column from the CSV to a column in the list?

 

 

 

Capture.PNG

not sure what to do here.

@dbaldwin1 your scenario is a lil bit strange because the flow designer can't parse the columns unless you point to a specific excel file.

 

What i mean is, if, instead of using the trigger every time you get a file named 'bla' you set a recurrence to a specific excel file called 'bla', we can parse the columns and you can use them in the designer.

 

I would change your approach instead and i would build the following flow:

 

1. Create a file in your SPO/O365/Onebox called 'Roster' with the schema that you expect.

2. Go to flow.microsoft.com/manage/flows/new

3. Add a recurrence trigger

4. Add an action -> excel get rows pointing to the file called 'Roster'

5. Click on New Step -> Add an action

6. As the action select Sharepoint/ Create item.

7. In sharepoint, you will see the columns from the file created in step 1.

Capture.PNG

 

This is almost there.  I can adjust my needs since this is very early on.

I built as you proposed but when it reads the file it does so several times, creating many duplicate rows in sharepoint list.

Also, it seems that the Excel get rows only reads from OneDrive and not sharepoint document libraries, is that right?

I had this same question, as I was also attempting this.  I came to the same conclusion that it did not seem possible to parse fields from an Excel file within SharePoint.  Or is it possible that you just use the OneDrive file as the initial template to set up the parsing schema, then it would work on incoming files to SharePoint that had the same schema?

I got same issue, it import duplicated rows to sharepoint list. is there any update on that? Regards Steven

I like where your going with this, but the problem I run into is that when using the Excel Get Rows, I can't connect to a SharePoint on Prem, SharePoint Online, or anything but one drive and a few other connectors. I would just copy the file to my one drive but I can't find a flow that can copy an excel file saved in a SharePoint Library and copy it over to One Drive for Buz. Everything is One Drive towards SP.

 

Any clarification would be greatly appricated. I for one am just trying to one a week, have 1 specific table in an excel file be read, and that data copied to a SharePoint list, where it will create a new row for ever row in the excel table. It's basically a summary tab which will act as a history of the file in the SharePoint list. The reason for this is every week, this summary tab is changed with new data and I know we have versioning, but we just want this one table copied out as a quick way of doing a look up instead of digging back through past versions.


Thanks,
Rob

Also do you know if .xlsm will be supported in the future? Get Rows can't see that type of file, but was successful in testing with a .xlsx file.

I gave up on this long ago, as it forced me to use OneDrive to send data from an outside form source (Forms on Fire) through OneDrive to SharePoint. Since then, Forms on Fire, a great mobile forms design/deployment software, upgraded their software to allow direct transmission of data fields from their forms to Sharepoint lists.  I do not work for Forms on Fire, but they are a great company, and we have been using their software (subscription based) for almost a year now.

 

They have a free 14-day trial period, and a great tech support team.

You can use Parse CSV action from Plumsail Documents connector. It allows you to convert CSV into an array and variables for each column. Please read this article demonstrating how it works.

 

Then you can iterate throug result array and insert data into a SharePoint list.

Anonymous
Not applicable

Hi, I'm a new flow user and got a flow to take the rows of an Excel sheet and transfer it to a Sharepoint list to work for the most part. When I ran my flow, all of the rows from my Excel sheet transferred to my SharePoint list except for the last 13 rows. I tried refreshing the SharePoint list and running the flow a few times after, but I have no luck in getting the remaining rows to my list. I'm confused by this considering that I have only 270 rows in my Excel sheet, which is well below the maximum item number for SharePoint lists. Do you have any suggestions for how I can remedy this? Any help is appreciated. Thanks!

Firstly, make sure your Excel file has a table, with a name, and that all the rows you want are included in that table. Second, see if you have any columns in the list set to "Enforce Unique values," and if you do, see if you are trying to submit records that have that same value (they would then be prevented from loading to the list). Then, if that doesn't solve it, post screenshots of your Flow here, with all detail shown. 

Anonymous
Not applicable

Hi @Runner55552 , thank you for your suggestions. That didn't quite solve the issues so I'll post my screenshots: flow 1.PNGflow 2.PNGflow 3.PNG

In Condition, the first function is: empty(body('Get items')?['value']). This flow ran successfully as well which I'm not sure as to how if there were rows excluded. Thank you!

1. Double-check to make sure your Table in Excel has a range that includes all your rows.

2. Not sure what the purpose of your condition statement is. Are you trying to filter out any blank rows or rows with blank cells? It may be worth removing the condition and running the Flow without it.

3. I have used a similar Flow, but I wrapped the Create item action in a loop (Apply to Each) and this seems to work well.  I do not have any conditions, since I was not trying to filter out any rows.

4. In your List Rows action, click on the Advanced Options, and check your settings on total count or skip.  The skip field should be blank, but it may be good to put 1,000 into the top count field.  I have found that if you leave this field blank, sometimes it inserts an arbitrary limit, like 100.

 

See screenshot below. If this works, mark this as a solution.Flow_Excel_extract_rows.JPG

Anonymous
Not applicable

@Runner55552this worked, thanks for the extensive solution!

Let me know which specific item worked. Was it the For Each Loop, or the removing of the condition, or other?

Anonymous
Not applicable

@Runner55552  It was the For Each loop. Thanks again!

Helpful resources

Announcements

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,300)