cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Ali13
Regular Visitor

Extract Name from Email body and change words position

Hi Community,

I'm building a flow to extract name of the email body as following: 

 

Group/Team/Site Owner: Max Tom

My goal is to get the output in this format: Tom, Max

 

Thanks!

13 REPLIES 13
nitishsh91
Resolver II
Resolver II

Hi @Ali13 

 

You can use the "Extract string" function to get the text after the "Group/Team/Site Owner: " phrase and store it in a variable.

Use a "Compose" action to split the name variable into first name and last name. You can use the "split()" function to divide the name variable into an array of substrings based on the space character.

Use "Compose" action to format the name in the desired format. You can use the "join()" function to concatenate the last name and first name.

grantjenkins
Super User
Super User

A few questions:

 

  1. Is there other content in the body of the email besides the line of text you provided?
  2. What happens if a user puts a single name such as Bob, already puts it into the format Tom, Max, or has more than two parts to their name such as Anne Marie Jones?
  3. How does the email get generated - it is a result of another process such as someone filling out a form?

----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Hi @Ali13, search here for "parse email body". 

 

Hi @nitishsh91, what is  the "Extract string" function you've mentioned?

________________________________________________________

Welcome to my web site.

@VictorIvanidze  It would be substring, I meant function to extract string, not explicitly Extract string function..my bad should have been more explicit.

Hi @grantjenkins 

  1. Is there other content in the body of the email besides the line of text you provided?
    1. Yes, this is only part of email body
  2. What happens if a user puts a single name such as Bob, already puts it into the format Tom, Max, or has more than two parts to their name such as Anne Marie Jones?
    1. It’s automated email so the names are always written in format first name, last name, but as you mentioned if the name contains more than two parts it should be identified in format Last name, first name part 1 + part 2. I don’t think there is another way to identify which parts are first name or last name.
  3. How does the email get generated - it is a result of another process such as someone filling out a form? Yes exactly, result of form.

There may be slightly easier ways to do this, but hopefully this will get what you're looking for.

 

Below are a couple of example emails that I used for testing the flow. Note that one of them has a name with two parts, and the other with three parts.

grantjenkins_2-1674716315479.png

grantjenkins_1-1674716302264.png

 

Below is the full flow. I'll go into each of the actions.

grantjenkins_7-1674716826924.png

 

When a new email arrives triggers when we get a new email.

grantjenkins_4-1674716444490.png

 

Html to text strips out any HTML elements from the body of the email.

grantjenkins_5-1674716477963.png

 

Filter array splits the data by new line giving us an array of lines in the email. It then filters items that start with "Group/Team/Site Owner:". The expressions used are:

split(outputs('Html_to_text')?['body'], decodeUriComponent('%0A'))

trim(item())

grantjenkins_13-1674717420388.png

 

Name is a Compose that extracts out the name only. The expression used is below. If we work inside-out, we get the first item from the Filter array, trim any leading/trailing spaces, split by colon, then further trim any leading/trailing spaces. This will give us just the name.

trim(last(split(trim(first(body('Filter_array'))), ':')))

grantjenkins_8-1674717058564.png

 

Name Formatted is another Compose that uses the output from Name and uses the concat expression to join the first and last name in the format required. It uses the following expression.

concat(trim(slice(outputs('Name'), lastIndexOf(outputs('Name'), ' '))), ', ', trim(slice(outputs('Name'), 0, lastIndexOf(outputs('Name'), ' '))))

grantjenkins_9-1674717154412.png

 

If we run the flow with the two example emails, we would get the output below.

grantjenkins_11-1674717236106.png

grantjenkins_12-1674717244733.png


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Hi @grantjenkins , 
thanks for the detailed answer. I followed your steps, but I get an error in the 2nd step>

Ali13_1-1675068592749.png

 


Error>

Ali13_0-1675068503316.png

 



In your Filter array, trim(item()) needs to be added as an expression. At the moment, you've just typed it out as text.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Thank you for this hint, it worked now, but still not the same results.

Ali13_1-1675079488847.png

>>



Ali13_0-1675079410492.png

Are you able to show the output of your Html to text?


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Unfortunately no, but here is an example 
Html to text output>

Ali13_0-1675083396528.png

Filter Array output:

Ali13_2-1675083467558.png

 

 

 

 

Ah - based on your original post, it looked like the name was on the same line as the header.

 

Group/Team/Site Owner: Max Tom

My goal is to get the output in this format: Tom, Max

 

If each value is on a new line (following the header for that value), we would need a slightly different approach. I'll get something for you that should work well.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Thanks for your quick response, yes in the original email the name is on the same line as the header, but there is a space in between. But after applying Html to text the name appears in separate line. As mentioned the goal is to get the name apart from its length in the format > Last name, First name
Note: The name is dynamic, so it changes in new every email. Thanks again!

Helpful resources

Announcements

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

It's Time to S.U.I.T. Up! Season One Begins This Week

        After its initial announcement met with such resounding success at the Microsoft Power Platform Conference last fall, the Super User In Training Program's first season is about to kick off! We are so excited to welcome hundreds of potential new Super Users who have signed up for our inaugural program.Not sure what a Super User is yet? Keep reading:Have you ever been exploring the community and come across a user with this unique icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they are consistently helpful with everything from solutions to flagging spam, offering insight on the community, and so much more!If you've ever wondered exactly what a Super User does and how they earn that special badge, please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Virtual Agents: What is A Super User? - Power Platform Community Power Automate: What is A Super User? - Power Platform CommunityPower Pages: What is A Super User? - Power Platform CommunityIf you missed this season of S.U.I.T., don't worry! We have a whole new season coming soon, so watch our News & Announcements for updates on when you can sign up and get your Super User SUIT on!

Users online (3,868)