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jonis3401
Frequent Visitor

Filling out an existing PDF using power automate from a Power app, without using one drive and if possible not using HTML.

I have created a Power App, when the information is submitted it goes to a SharePoint list. I want the information that is on that list added to an already existing fillable PDF Form that is stored in a library on the SharePoint. I want a power automate to be triggered when the information is submitted from the App, with all the information added to the form and that form added to an email as an attachment to be sent out a coupled different people. However, I do not want to use one drive and if possible not use HTML. We do not have a premium license. I need do this as quick and painless as possible. I am getting ready to leave my position and I need to finish what I started before I leave. I have 4-5 flows I need to repeat this process for. If somebody would be willing to help me with this I would be forever internally grateful! Thank you!!!
8 REPLIES 8
Keith-Sayer
Helper I
Helper I

There isn't anything "built-in" from MS to handle this use case currently.

 

Take a look at this process through the Encodian connector that might do what you need: Fill a PDF Form with Microsoft Power Automate — Encodian

jonis3401
Frequent Visitor

I wouldn't mind using HTMLs but everything I find makes me use gallery's and I don't have them built into my app. With Encodian I have to have an account correct?  

Keith-Sayer
Helper I
Helper I

Yeah, it's a third-party, so you'd need an account with them.

jonis3401
Frequent Visitor

I am getting ready to leave my current position so I am going to have to transfer all my flows and apps over to someone else. How about going from a word doc to a pdf to an email attachment?

 

Keith-Sayer
Helper I
Helper I

I don't know about the PDF, but the Word doc population should be doable. Check out this guy's tutorial: Power Automate: How to populate a Word Template 📃 - YouTube

 

Then it's easy enough to send an email with the file you generated attached.

jonis3401
Frequent Visitor

I guess the question remains when you transfer a flow over to someone what about the One Drive situation? I am trying to avoid breaking anything. I am leaving all my flows and apps in the hands of people who do not know anything about them. 

Keith-Sayer
Helper I
Helper I

If I were you, I would bundle it in a solution, then have the new person in charge of the flows deploy the solution. It should prompt them to set new connections. It might be a good idea for them to try doing this before you leave just in case.

No, this video didn't help because I am not using a form I am using a word docx or a PDF that is already created. I need the information that being submitted from a power app, sent to a SP list, populated on to a PDF preferably but will take a word docx if I have to. I tried to use Encodian but it is asking for a contract number and I don't have one... 

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