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KyleACampbell
New Member

Filter Sharepoint DB based on Changes in Another DB's Column

So we have 2 separate DB's in SharePoint, a "Departments DB", and a "Devices DB" and we are currently upgrading devices.

 

The Departments DB is connected to the Devices DB by the "Site ID" Column.  I want to be create a flow that will place all devices within a single department into an HTML table.  Unfortunately our company is not subscribed to the Premium DataVerse features or I could just get row by ID, so what other ways can I go about creating the HTML table.

 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

@KyleACampbell 

See my screen shots below.  I am using a filter query in the Devices Get Items action.  I filter on the ID of the item from the Department because the ID is actually what is stored for a lookup.  Here is a link for more info on filter queries.  If you need help with the OneNote piece, let me know.

image.pngimage.pngimage.png

 

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Scott

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ScottShearer
Super User
Super User

@KyleACampbell 

Is your intent to send an email with the HTML table for each department to each department?

If so, the you can:

  1. Use a Get items action to retrieve data from the Devices list
  2. Use a Get items action to retrieve data from the Departments list
  3. Loop through each of the departments items
    1. In the loop, add a select action to select the columns that you want from the Devices list
    2. Use a filter array action to filter the output of the select action to include only the current department
    3. Create an HTML table from the output of the filter array
    4. Send the HTML table in an email

Here is an example of the loop from a similar Flow that I wrote.  I am filtering on an email address - you will filter on the ID of the department.

image.png

I should have added a Parse JSON action after the Select - that will make it much easier.....

 

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Scott
KyleACampbell
New Member

No it is to create a work order for the the QC team to follow up after the Completion date is modified. 

Here is the step by step of what I am trying to do including the trigger.

  1. Trigger - Modifying an Item in Department DB
  2. Checks to see if the change was to the "Complete Date" Column
  3. Condition - (True False) If True Continue; Else stop
  4. Get Items - Getting the items from the Device DB (and this is where it falls apart)
  5. Select Statement to grab specific columns
  6. Create HTML Table
  7. Compose HTML Table for OneNote/Outlook
  8. Create Page in Section for OneNote, and Send Email

Step 4 is where things break, it is supposed to only grab the list items in that department, instead it is grabbing the first 100 from the entire device db table.

@KyleACampbell 

See my screen shots below.  I am using a filter query in the Devices Get Items action.  I filter on the ID of the item from the Department because the ID is actually what is stored for a lookup.  Here is a link for more info on filter queries.  If you need help with the OneNote piece, let me know.

image.pngimage.pngimage.png

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
KyleACampbell
New Member

Thank you, I had tried just about every manner or trying to filter that ODATA and for whatever reason it would constantly kick it back.  After looking at your example I was able to see that I wasn't doing it wrong.  I had to go back and look and realized the Column Name was drastically different than what I thought it was.

 

Thank you again!

@KyleACampbell 

Glad that you got it working.  You need to use a columns internal name which may/may not be the same as the display name.  

For those who may come upon this post in the future, an easy way to find a SharePoint columns internal name is to go to list settings and click on the column name.  The internal name will be at the end of the URL after "field=".

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Yeah I know, and in most DB's we use they match, but the 'SiteID' that I was using was actually named very differently.  

 

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