cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Julien2
Kudo Kingpin
Kudo Kingpin

Filtering two lists based on their lookup ID

Hello,

I have two SharePoint Lists one represents a list of Reports Items and the other list represents LineItems of the report which means I have a column which is "ReportID" (Lookup) that refers to its related Report in the first list.

List A:

ID           Report 
1            Main Report
2            Report2

 

List B:

ReportID             LineItems
1                    Sub-Main Report
1                    Sub-Main Report 2
2                    Sub-Main Report 3

The flow triggers when an item is created in List A above, then a delay for 15m (For they have time to add the sub-line items), after that a Get items action for (Line Items).

What I want to achieve is the following:

I want to filter the added LineItems (List B) based on the ID of the related Main report (List A). As a result, the filter array should return the sub-line items related to this report that has been created.

Unfortunately, the body of the filter array returns nothing.

Please have a look at the screenshots below:

Capture.JPGCapture1.JPG

Can please someone explains in detail and provide an example to achieve the following?

Any help will be greatly appreciated.
Thank you!

1 ACCEPTED SOLUTION

Accepted Solutions

Hi!

So, you are not using Lookup column anymore, right? It seems ReportID is now a 'single line of text' column

 

Now, which input is currently assigned to your 'Create HTML table' action block? It is not 'Get items' output, right? Maybe the input is an array variable, the same variable from 'Set variable' action block currently inside your 'Apply to Each'?

If so, I would suggest to replace 'Set variable' and use 'Append to array variable' instead, but it is difficult to say since I cannot see the details of the action blocks inside the Apply to Each

 

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

View solution in original post

13 REPLIES 13
efialttes
Community Champion
Community Champion

@Julien2 

My suggestion is... on your Filter Array Condition rule, use 'RecordID Id' instead of 'REportID Value'

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hello @efialttes ,

I've modified the filter array as you mentioned, but as a result in the email, it displays only the last item that is related to this particular ID, knowing that there is another line item is related to it.

For example:

Those two are related to 41 Report IDThose two are related to 41 Report ID
In the email, as a result, it displays only the last item:

HTML.JPG
The right result should be to display both items that are related to the ID in list A.

The modification that I did:
Capture3.JPG
The apply to each is iterating through all of the items since the filter array should display the results based on the condition.
Capture.JPG

Looking forward to your response.
Thanks.

Hi again!

Well, first problem solved, we are close to a happy ending...

How many items are currently stored on your List B? Mode than 100? By default, 'Get items' gets back 100 items, unless you define a higher value in Top Count input.

You can verify it by adding a dummy 'Compose' action block just after List B 'Get items' and use assign it a length() based expression to inspect nr of items on the response.

Hope this helps

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi @efialttes ,

Currently, there are 49 items, later in the future, they will be greater than 100.
I've added inside the compose action the following expression length('Get_items') to check for the number of items and it's returning 9 which is incorrect because the total items inside this list B are 49.

Hi again!

Did you include an OData Filter in your 'Get items'? THis could explain why you are getting 9 results instead of 49

If this is not the issue... please share a screenshot from your flow design showing 'GEt items' inputs and also which inputs are you assigning to your 'Apply to each' and 'Filter Array' pointing in which cases you are dealing with Lis A and in which cases you are dealing with List B

Thanx!

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi @efialttes ,

No, I have not included an OData Filter in the Get items because the apply to each is already returning the total items which are 49 (correct).
Automatically the flow creates the apply to each with the value of the 'Get_items'.Besides, I've mapped the value of 'Get_items' in the "From" of the filter array.

The problem is in the filter array it should return only the line-items that are related to the report from the trigger.

Please have a look at the screenshot below:
Capture.JPG

Looking forward to your response.
Thank you.

Hi again!

My suggestion is to add a dummy 'Filter array' before the 'Apply to each' just aftr Get items LineItems', assign as its input 'Get items LineItems' outputs, and define the condition rule as you did it for current 'Filter Array' (the one that is inside the Apply to each'), now after the dummy 'Filter Array' add a dummy 'Compose' action block and assign it a length() based expression to calculate nr of outputs. REexecute flow and inspect new dummy Compose content

Hope this helps

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi @efialttes ,

What I did is, I have added an OData Filter Query to the Get Items of List B which is the following:
Capture.JPG

So now the apply to each is returning the filtered LineItems that I have added so in this example I've added two LineItems and it's returning two which is correct. But inside the HTML table, it's only displaying one item instead of two. It's strange since it should display them both since the variable is an array. (The HTML table is outside the apply to each because I want to map it inside the send an email action to display the result which means for I can select it from the dynamic content)

Please have a look at these screenshots below:
Capture.JPGCapture1.JPG

Hi!

So, you are not using Lookup column anymore, right? It seems ReportID is now a 'single line of text' column

 

Now, which input is currently assigned to your 'Create HTML table' action block? It is not 'Get items' output, right? Maybe the input is an array variable, the same variable from 'Set variable' action block currently inside your 'Apply to Each'?

If so, I would suggest to replace 'Set variable' and use 'Append to array variable' instead, but it is difficult to say since I cannot see the details of the action blocks inside the Apply to Each

 

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi @Julien2 

 

What is passed in the Create HTML Table action? Is it the variable that is set in the Apply to each section? If so, instead of setting the value you should use append to string variable or append of array variable, whichever is applicable based on the initialized variable type.
 
The reason might be that first iteration sets the value and second iteration removes the first value and saves the second one and so you can try using Append to action.
 
Also, to get more than 100 records at a time, you can increase the "Top Count" value in Get Items action.
 
 
Hope this Helps!
 
If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi @efialttes ,

No no I am still using the ReportID as a Lookup I didn't change anything in the LineItems List it's called "ReportID" that's why I've put the same name in the OData query. (Actually, using OData query made the apply to each iteration returns the right results)

Finally, the append to array variable made it works as expected.

You've mentioned in a post to increase the top count because the Get items by default returns 100 let's suppose later on it exceeded this number of items what is the maximum number I can use it in the Top count?

Thank you for your support.

Hi @Julien2 

 

I believe you can get items as supported in the list view and that is 5000. I have tested until 3500 items. 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

@Julien2 

 

No no I am still using the ReportID as a Lookup I didn't change anything in the LineItems List it's called "ReportID" that's why I've put the same name in the OData query. (Actually, using OData query made the apply to each iteration returns the right results)


 I never tryed myself targeting a Lookup column in an ODATA expression, now I see it's working for you, it's good to know, thanx for sharing!

 


You've mentioned in a post to increase the top count because the Get items by default returns 100 let's suppose later on it exceeded this number of items what is the maximum number I can use it in the Top count?

 

Top Count current limit is 5,000. All you need to know about how to increase 'Get items' or 'Get files -properties only- Top Count limits over 5,000, in this awesome post

https://alextofan.com/2019/08/22/how-to-get-more-than-5000-item-from-sharepoint-online-in-flow/

 

Thanx for your kindness!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (4,536)