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Papageno
Frequent Visitor

Firing multiple approval processes in one flow

Which is the best way to create an approval flow if you’re firing multiple approvals to different persons all in one flow?

I have a SharePoint list where every list item has the approver’s email address. I use an Apply to each loop to fire a Start and wait for an approval for each approver. They approve different items, so each approval goes to on person only.

 

This made the flow stop and wait for the first approver. The loop paused and no other approvers got anyting to approve. It then timed out after 10 minutes.

 

No way to go, so I changed settings for the Apply to each loop, switched the Concurrency Control on and pulled the lever to the max (50). This made all approval requests fire simultaniously, which was what I wanted. But it messed up the content in my variables that I used inside the loop.

 

So my question is basically how do you create an approval flow with multiple approvals? Is Start and wait for an approval the right choice in my case? And why timing out after 10 minutes? I thought Flows have a 30 day limit.

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Pstork1
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Most Valuable Professional

1) There is a timeout setting in the action itself.  Make sure that hasn't been set for 10 minutes.

2) The Loop sounds like the best idea, especially if you don't know exactly how many users you will be sending approvals to.  Using variables to capture the responses is usually a good idea, but if you are going to run the approvals in parallel you probably won't be able to use them.  You'll probably need to use the responses directly inside the loop processing instead.

 

If you'll post a screenshot of your flow we can try to provide more detailed suggestions.



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Pstork1
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Most Valuable Professional

1) There is a timeout setting in the action itself.  Make sure that hasn't been set for 10 minutes.

2) The Loop sounds like the best idea, especially if you don't know exactly how many users you will be sending approvals to.  Using variables to capture the responses is usually a good idea, but if you are going to run the approvals in parallel you probably won't be able to use them.  You'll probably need to use the responses directly inside the loop processing instead.

 

If you'll post a screenshot of your flow we can try to provide more detailed suggestions.



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Thanks, @Pstork1, for your reply. You confirmed my idea to use Start and wait for an approval in a loop to satisfy my needs. You also confirmed that I will not be able to use variables when multiple loops are running in parallel.

My 10 minute timeout issue remains. I've investigated it further, but it’s of topic here. I’ll post my findings in another question shortly.

Pstork1
Most Valuable Professional
Most Valuable Professional

You can still use variables, if you are using the append actions rather than the set actions.  The problem with set is that you'll overwrite values before you can use them.  But Append to string or array will preserve all the values.



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