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Impactful Individual

## Flag an Item late after one year old

Hello,
I am trying to figure out the best way to accomplish what I have.
I have a field called "Calibration Frequency" and another field called "Last Calibration", which is a date field.
What I would like to do is check if the value of the "Calibration Frequency" is equal to 12 months and the "Last Calibration" date is greater than 12 months to set a flag on that item or highlight that cell red.

Any ideas? Run a daily timer to check the "Last Calibration" is greater than 12 months?
I would use a calculated column but then the list would have to be refreshed?

1 ACCEPTED SOLUTION

Accepted Solutions
Continued Contributor

Hey @golfnutt82,

I tested this formula and it appears to work, you will need to modify it accordingly to change the testnumber column and the created column

``=IF(Testnumber>11,DATE(YEAR(Created)+SUM(Testnumber/12),MONTH(Created),DAY(Created)),DATE(YEAR(Created),MONTH(Created)+Testnumber,DAY(Created)))``

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Continued Contributor

Hi @golfnutt82,

Can you create another column and have that calculated from the Last Calibration column so that it calculates when the next calibration is due? You could then colour that red when that date is overdue instead?

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If I have answered your question, please mark your post as Solved.
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Impactful Individual

I have a calculated column in my lookup list called "Calibration Frequency" that looks at the "Calibration Frequency" column and if it says "3 Months" the "Month Count" field shows the value of three.
In my main list where I am using a lookup to pull in the "Calibration Frequency", I am also getting the Month Count field as well.

In my Main list I created a calculated column called "Calibration Past Due" and tried to use the below code formula without success.

=AND([Calibration Frequency:Month Count] = 3,[Last Calibration]>[Last Calibration]+30)

There will be multiple conditions based on the value of "Calibration Frequency: Month Count" and whether or not the "Last Calibration" date is greater than 3 months.

Solution Sage

I would create a flow that runs every day to query your list for items that meet your criteria. If it does, you can use the Apply to each action to set your flag. For demo purposes, I used the Created date for representing Last Calibration and Modified for Calibration Frequency:

If I am thinking correctly, the expression used for both is:

``addDays(utcNow(),-365,'yyyy-MM-dd')``

I don't have anything that meets your requirements to test this on, so you may need to tweak the expressions on the query filter.

Continued Contributor

Hey @golfnutt82,

I tested this formula and it appears to work, you will need to modify it accordingly to change the testnumber column and the created column

``=IF(Testnumber>11,DATE(YEAR(Created)+SUM(Testnumber/12),MONTH(Created),DAY(Created)),DATE(YEAR(Created),MONTH(Created)+Testnumber,DAY(Created)))``

━━━━━━━━━━━━━━━━━━━━━━━━━
If I have answered your question, please mark your post as Solved.
Solved questions helps users in the future who may have the same issue or question quickly find a resolution via search.
If you liked my response, please consider giving it a thumbs up. Thank you!

Impactful Individual

Hello Redders,
Your solution works.
I modified it as follows.

=IF([Month Count]> 11,DATE(YEAR([Last Calibration])+SUM([Month Count]/12,MONTH([Last Calibration],DAY([Last Calibration])),DATE(YEAR([Last Calibration]),MONTH([Last Calibration])+[Month Count],DAY([Last Calibration])))

The issue is how it displays on my Power App form.
Anyway to format this?

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