I am new to flow.
I am trying to loop through and email each team leader the list of staff,hours,date, timesheet status. This will be scheduled to run on Thursdays.
So far i have created below steps:
-SQL Power Query ( that gives 1 flat table as below + email address + employee code etc.)
Please advice how should i proceed or if there is an alternative better design?
( Note on premise does not support native sql queries , so it was a bit painful to create in Power Query with all the relationships to filter )
E.g. John will get Blue table while Helen will get Pink
|Team Lead||Staff Name||Weekdate||Weekly Hours||Timesheet Status|
Solved! Go to Solution.
Can I assume that your output from the SQL Power Query action will be sorted by Team lead?
Assuming that, you can then loop (Apply to each) through each record/item and use a variable to keep track of when the team lead changes.
When the team lead changes, you can then extract all records for that team lead using a Filter action, have the output converted to HTML and sent to the team lead in an email.
My test flow (part) looks like this - note that in the loop the "Body" is my "SQL Power Query" output 🙂
Kind regards, John
thanks @JohnAageAnderse ,
Your design seems more logical/easier to digest than what i been through.
Could you please tell me why below flow would send 6 emails (1 for each row) instead of 1 for approver. (i.e. testing)
Is it something to do with not using right inputs to apply? or table/data, or my union not working
|Lead Code||Lead Name||Lead Email||Staff||date||Total_Hours||Status|
by the way how do you get around not sending multiple emails to same team lead? i dont see grouping/union etc...
In my test flow, I have a variable "TeamLead" that is used to track the current team leader's name. So in the loop, I check to see if it changes, and when it does, the flow filters all the items for the new team leader and ... The last step in there is to set the variable "TeamLead" to the new team leader's name.
Thus I avoid sending an email for every item beloning to the team lead.
Kind regards, John
Join us in Las Vegas to experience community, incredible learning opportunities, and connections that will help grow skills, know-how, and more.
Register today for two amazing days of learning, featuring intensive learning sessions across multiple tracks, led by engaging and dynamic experts.
The European SharePoint Conference returns live and in-person November 28-December 1 with 4 Microsoft Keynotes, 9 Tutorials, and 120 Sessions.