cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
DawgPoundMBA1
Advocate I
Advocate I

Flow SharePoint Document Library File Name Update

All,


I have seen many problems with people trying to update file names in their document library using flow without good results.  After a few days of tweaking I have figured it out and am posting here to help others.  I was able to accomplish this using an HTTP Call action and REST API.  The built in action of update file properties or list item would not work as the only SP provided column / field that displays is 'Title'.  I learned that there isn't a column called 'Name' (as shows up in the document library view), instead it is 'FileLeafRef'.

 

REST Call Doc Library.jpg

 

1 ACCEPTED SOLUTION

Accepted Solutions

Thank you for sharing this with the community @DawgPoundMBA1 . 

View solution in original post

15 REPLIES 15

Thank you for sharing this with the community @DawgPoundMBA1 . 

v-litu-msft
Community Support
Community Support

Hi @DawgPoundMBA1,

 

Thank you for your contribution to Microsoft Flow! This is a good method to update Filename in the SharePoint Document Library.
You could go ahead and mark your post as solved by clicking “Accept as Solution” so that this thread will be marked for other users to easily identify!

Best Regards,
Community Support Team _ Lin Tu

Syaeger
Frequent Visitor

@DawgPoundMBA1  Hi - I have been looking for help on this topic of changing the name of a file in sharepoint. I am not the most savvy on this level of a action, and so I am looking for some more insight on how this can work for my flow. 

In your example, how can I provide the new name of the file based off of a Response data from a submitted Form? 

Any help would be wonderful. 

Thank you.

Can you provide more details on what you are doing as there are many different possibilities here?  Are you talking about Microsoft Forms or about a SharePoint item view/edit form that opens when clicking on a list item?  Is the file in a document library or is it an attachement to a list item?  Where does the file name come from originally?  How does the file get into SharePoint?  Please give me more information on the overall process.

Sure thing, this is the overall flow I have going at this moment:

1. When a response is submitted from MS Form

2. Get Response details

3. Add a row into an Excel table - add columns value from the answer to Template Excel file (Document library in Sharepoint).

4. Copy file - copy the Excel file to the destination folder (different Document library in Sharepoint)

5. Update file - update file name according to the answers from the form. This is where is fails

6. List a row of a table - get all rows of template Excel file.

7. Delete a row - delete all rows of template Excel file for the Next answer.

 

I am able to get the file copied to the destination, but I am not able to change the name of the file in Sharepoint. I have tired multiple options, but none have worked so far. 

Create two variables. One string for file name and one integer for file ID. Get the ID of the newly copied file and and set it to the variable. Get the file name from the form and set it as the other variable. Perform the REST call noted at the beginning using those two variables.
LRVinNC
Resident Rockstar
Resident Rockstar

Now THAT is obcure!  Thank you @MattWeston365!  Soooo glad you posted this!

LRVinNC

------------------
Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.
MWAN
Helper II
Helper II

I followed the instructions but got this error: 

2020-07-01_10-45-40 error.jpg

The configuration are like this:  how to get the type for meta data? 

2020-07-01_10-45-40 capture.jpg

 

Anonymous
Not applicable

hi @DawgPoundMBA1 !

 

Do you know how to update the "created by" column value in a library?? In the same way that you did for the name..?

 

Thanks!!!

JerryFr83560
Frequent Visitor

I follow this but get stuck when it come to the replace(...), the 3 periods need some explanation (for me) of what to put here to replace ExistingName with NewName

nandan
Helper I
Helper I

I spent a lot of time trying to get it working for me. I needed to use uri functions, as I had "%20" for space in my file link. I was getting the file link from excel(inserted by forms file upload). I am sharing it in case someone finds in usefulRename.jpg

 

Techwiz
New Member

I am trying to figure out how to append the ID to the beginning of the document name.  Any thoughts? 

Hi Techwiz,

I created a Set Variable and called it Filename_str and the Value included responses from my Microsoft form. You can use any dynamic content you have to fill in the requirements of your file name.

These responses then become the variable, and when the file was created I used the variable to create the file name.  Just remember to use the .xlsx (if it is an excel) at the end so it saves correctly.  I provided a screen shot of this part. 

Snag_4823159b.png

emersonbruce
Helper I
Helper I

It would be more helpful if you included the sanitization process for the sharepoint file name (though you can google this) - i am assuming this is to remove disallowed characters as noted in other posts.

emersonbruce
Helper I
Helper I

Some issues with this post missing details.

I was able to get this to work but was unable to use dynamic functions in the uri or body without generating a "token not recognized in json" error

 

Did NOT work in URI for me:

GetByTitle("Vendor Docs")

Did NOT work in Body for me:

GetItemTypeForListName("Vendor Docs")

 

Using the programmatic (url) path name from the library instead worked for me - replace the VendorDocs with your library url/name. I find this more reliable in case end user decide to change the library name anyway.

 

Also note that the metadata tag has TWO underscores, if you are not familiar with this it is helpful 🙂

{
"__metadata" : { "type": "SP.Data.VendorDocsItem" },
"FileLeafRef" : "TestNameUpdate"
}

emersonbruce_0-1698346144759.png

 

Helpful resources

Announcements

Check Out the February 2024 Dynamics 365 Newsletter

Some of our most active Power Platform Community members are also active in our D365 Community. This month, we are excited to share the latest news from the D365 Community with you.   Our Dynamics365 Community has updated yet again! Since launching in June of 2023, the new Community has seen consistent updates and exciting new ways to feature and celebrate its members. In the latest edition of the Dynamics365 Community newsletter, you can see the new Leaderboard feature! This feature showcases which Community members have earned the most points over the previous month, enabling them to see how they are doing with their engagement--and their progress toward Super User status. Visit the leaderboard for yourself: https://aka.ms/d365clb     Read the whole newsletter featuring the new leaderboard as well as the D365 Monthly Community Member spotlight, FastTrack Tech Talks, upcoming events, and more. February 2024 Dynamics 365 Community Newsletter

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. Also, don't forget to review the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Users online (4,231)