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cruss
Regular Visitor

Flow: When a Planner Task is Assigned a Priority of "Important", Create an Event in Outlook Calendar

Currently there is no way to create this flow as the Priority does not display in the "Create Task" or "When a Task is Assigned to Me" options. 

 

I understand that the option to use Priority as a parameter is available with GetTask_Response_V3 integer but I cannot figure out how to connect this to any flow template nor call it in a new flow.

 

Any way to make this flow work?

4 REPLIES 4
rzaneti
Super User
Super User

Hi @cruss ,

 

First of all, let me know if the instructions below are not clear enough, or if you need some additional help with other steps in your flow.

 

I ran some tests here and actually you can capture the priority from the both triggers ("When a new task is created" and "When a task is assigned to me"). The priority is measured in a numeric range from 0 to 10, in a descendent order of relevance, being 0/1 for "Urgent", 2/3/4 for "Important", and so on.

 

Although there is no dynamic content to access the "priority" from the trigger, you can refer to it by using the expression triggerBody()['priority'], just like in the image below:  

rzaneti_0-1705619794897.png

 

Here is a new task just added to the planner (with an "important" priority):

rzaneti_1-1705619915328.png

 

 

And here is the output of the triggerBody()['priority'], capturing it as 1:

rzaneti_2-1705619942847.png

 

So you can use this numeric range inside a condition in your flow, creating the event only for those tasks that have a priority lower or equal to 4. 

 

If you are new to expressions in Power Automate, the last section of this article that I wrote some months ago has some instructions about how to use it: http://digitalmill.net/2023/07/31/using-dynamic-content-in-power-automate/ 

 

Let me know if it works for you or if you need any additional help!

 

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cruss
Regular Visitor

I was able to do the priority variable (thanks!) but now the issue is with the Create Event part. Thank you for any assistance you can give in this regard.

 

My flow: Create an Event in Outlook Calendar when a Task is Assigned to Me and Priority is Marked as Important

 

SCREENSHOT ATTACHED and the error is:
Flow save failed with code 'OpenApiOperationParameterValidationFailed' and message 'Input parameter 'item' validation failed in workflow operation 'Create_event_(V4)': The parameter with value '"@triggerOutputs()?['body/startDateTime']"' in path 'item/start' with type/format 'String/date-time' is not convertible to type/format 'String/date-no-tz'.'.

Hi @cruss ,

 

I'm happy to hear that the priority step worked!! About the event date, you will need an expression like this:

rzaneti_0-1706012270456.png

 

Expression text: 

formatDateTime(triggerOutputs()?['body/createdDateTime'],'yyyy-MM-dd hh:mm:ssz')

 

Just make sure to replace the text in red for your the dynamic content of your 'Start time' (I've used the created date just to test the flow). For the end date, you can follow the same logic, but replacing the red text for the dynamic content of the due date.

 

After running the flow, an event was added to my calendar, as expected.

rzaneti_1-1706012362332.png

 

 

Let me know if it works!!

cruss
Regular Visitor

Thank you again for your help.

 

The flow is working 🙂 Here is the outline:

Screenshot 2024-01-24 095102.png

So it creates a basic event in the calendar that I can edit. Thanks for helping me with a working flow.

 

NEXT: It needs some tweaks, 

 

  • Better date structure: Most events will be on the same day, so I will put in the same day for start and finish. This is how it displayed in the Calendar - just a random date:
    cruss_0-1706561965299.png

     

  • TIME ZONE: I need to set this to only display EST
  • INCLUDE THE NOTES, CHECKLIST & ATTACHMENT: Not sure if this is possible, still trying different options but no success yet

So it is a work in progress but at least basically functional right now. Thank you again and have a fabulous week.

 

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