cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Padmaja
Employee
Employee

Flow trigger - When an item is created or modified on SharePoint list returning multiple items for single flow instance run

Dear Community Team,

We are having the below scenario and would need expert inputs on whether this is by design in Power Automate:

We are creating multiple items in SharePoint list from SPFx using REST API. We have a flow set up on the list to trigger when an item is created or modified and we are observing that though we are adding multiple items for eg 2 items to the list the flow is triggered only once, however if we see the output of the Item Created /Modified call in flow history we observe that 2 of the items are being returned. So we are wondering is this by design that though we have multiple items created with in span of 1 mins flow would trigger only one instance?  We would like to understand what determines the new instance to be triggered for a given flow in case of SharePoint list item trigger is it not new item addition or modification? Is there any role of eTag from SharePoint here? Appreciate any inputs on this.

 

Thanks

10 REPLIES 10
abm
Most Valuable Professional
Most Valuable Professional

Hi @Padmaja 

 

Flow should trigger based on the condition you set. If you create 10 records in one minute flow should trigger 10 times. You mentioned Item Created /Modified call in flow history we observe that 2 of the items are being returned. Is that flow run time history?

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

We do not have any additional conditions on the trigger itself. yes when we examine Flow Run history, in the Body of the trigger for the flow instance that is triggered we could see 2 of the items that we created are getting returned there instead of 1 single list item. Appreciate any inputs on this.

abm
Most Valuable Professional
Most Valuable Professional

Hi @Padmaja 

 

Could of things to check.

 

1. Make sure there are no other flows removing the record under a specified condition. Most likely this is a No but still worth to check it.

2. Put a delay after the trigger and see if it behaves differently.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

@abm- Checked and made sure the item is not getting deleted. Added the delay after the trigger which also doesn't help. I created 2 items, flow does trigger only once and run history Body value still shows both of the items getting returned.

abm
Most Valuable Professional
Most Valuable Professional

Hi @Padmaja 

 

Could you please post a screenshot of your flow and run history?

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
Ka5
Regular Visitor

I have the same issue where "When an item is created or modified" outputs multiple items. Is there a solution to this? 

Anonymous
Not applicable

Just create the flow from scratch and manually select the trigger Event and manually link to target list and things should work as normal, i.e.  only single item returned.  Don't using any of the Power automate predefined Flow Template from the List screen's Integrate options which auto links the flow trigger event to the target list.

 

I also faced the same issue of where the Trigger When an item is created or modified on SharePoint list was returning multiple items and automatically putting For all Items Loop when accessing any item property. This happened when I started my flow using the predefined Power Automate Templates from the List Integration options thinking the auto linking with the target List this will save me time of searching and linking the List to Trigger Step. After trying to debug & play around various settings including setting concurrency to 1 for Trigger Step, etc nothing resolved the unnecessary forced For all Items loop appearing for every time i accessed any modified List item property in an action. I finally gave up and created a new flow from scratch by manually selecting a new When an item is created or modified on SharePoint list trigger and manually linking to the Site and List and i was now only getting 1 item returned from the trigger.

MattJimison
Super User
Super User

I know this is an old thread but for anyone who stumbles on this issue, here's how to fix it:

 

  1. Go to "..." on your "When an item is created or modified" trigger
  2. Go to "Settings"
  3. Ensure "Split On" is turned to "On"
  4. Under array, choose triggerBody()?['value'] (I've also seen it show triggerOutputs()?['body/value']
  5. Click "Done"
  6. Save your flow (after saving you may need to exit and come back to the flow to see the single values show up in the 'dynamic content' pane)

 

What you're doing above is telling Power Automate to run the flow once per item even when multiple items are updated at once. Based on you created your flow, this trigger gets configured differently, and that's why you don't always see it. If you look at a flow that is running once per item, you'll see this is the configuration its using.

 


Find this post helpful? Please mark it as the solution and/or provide kudos so that it will help others in the future.

Cheers,
Matt

 

Great.

Now how to deal if we want to start flow for each update ?

Scenario:

I have a list with item ID = 1, column C1 = ""

-> I update item 1 with C1 = "A"

-> I update immediately item 1 with C1 = "B"

--> both update done before the recurring trigger (in my case: SharePoint/When an item is created or modified => 1 min)

 

I'd like to log or send an email for each update.

In versioning I get 2 new version and can find there both updates.

 

But

flow is triggered one and I get only C1="B"

-> how to change settings to get/trigger for all changes ?

 

I seems that triggerOutput?triggerstate is the key for the array split ?  

 

But it is not clear...

 

Kr

 

 

i have struggled for days with this issue, thanks to @mattmat , managed to move on with my flow 🙂

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (5,246)