cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
JJ_in_atlanta
Advocate II
Advocate II

Flow update to SharePoint list item fields triggers the Flow to fire again

We often use sharepoint designer workflows to set list field values that we will examine later in the workflow, when the item is updated by the user at a later time.  I just tried to to that with a Flow. The Flow triggers on item Creation or Edit, and then modifies several fields in the same list item.  I am seeing that the flow is actually being triggered lots of times - it appears to be in a loop where the updates it makes to the list item triggers the Flow again, makes more updates, which triggers it again.  Is this expected behavior? If so, is there a way around this?

31 REPLIES 31
v-yamao-msft
Community Support
Community Support

Hi JJ_in_atlanta,

 

I assume that you are using the trigger “When an item is created or modified”. This trigger will be triggered whenever an item is created or modified. So when your users update fields in the list, it will be triggered.


Not sure with your scenario. You may try to use the trigger “When an item is created”, then the flow won’t be triggered when an item is updated.


While if you want to be notified when a certain field is updated, you may consider to add a Condition in your flow to filter the flow runs.


Hope this could be a reference for you. If you need more help, please feel free post back.

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks for your reply, though it didn't address my question.  My flow triggers on item Create or Modify, which is what we need it to do.

What it does is reads the value of a field and then updates the value of another field in the same list item.

 

When it updates the value of that other field, the flow is triggered again because it fires On Modify - which it needs to do so that when a user modifies the item, it can update that other field if appropriate.

 

The issue is that when the flow updates the list item, the flow detects this item modification and so triggers itself again, and again, and again. Is this expected behavior? Is there some setting on the flow that I can set that says "don't let item updates made by this flow trigger this flow again"

 

thanks

Has this been fixed? 

 

When we were able to do this with C#, it was easy, just added base.DisableEventFiring() and then modified the list item programmatically. 

 

If this problem still persists, Flow is useless

Hi JJ_in_atlanta,

 

Thanks for updating.

 

The situation you are having would cause Microsoft Flow in a loop. It is a default behavior that when a list is updated, flow will detect it as a modification, so the flow will be triggered again and again. I am afraid that there is no workaround currently.

 

I will help confirm this issue on my side.

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi Mabel,

 

I want to bump this thread.  I agree with the OP, this severly restricts what I can do with Flow.  I have an identical use case.  There might be some folks out there that need the recursive triggering as well.  The more common case I find is run the flow one time when an item is updated, to allow me to control values on that same item (by updating it within the flow).

 

Flow needs to let us disable this recursive trigger behavior.  Please escalate to the development team.  I'm going to try to figure out how to do that myself as well.

 

Thanks,

Harry

Anonymous
Not applicable

I also wanted to add another +1 for this.  This prevents me from being able to perform a true sync between Sharepoint and an external API.  I'll take any work-around available!

I guess if you add a condition after the trigger, maybe you can minimize the number of times the trigger is invoked.

I mean, as a temporary workaround.

For example, if the item is modified by the Flow Owner, then skip the rest of the Flow action Blocks.

Unfortunatelly, I haven't tested such workaround yet.

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hi JJ_in_atlanta,

 

I reckon this is still an issue because i haven't seen any comment that says it has been resolved.

 

Not sure if this would help, but a possible workaround from the top of my head might be to:

1. Add a hidden field which would hold the same value as the field that is updated

2. Before updating the field, compare the value read from the original field to the value in the hidden field and only perform the update if the values are different (update the value in the hidden field at the same time)

 

I am hoping the above would reduce the number of updates to the field.

 

I may be in the same dilema soon because I just started working on a simialr trigger but a different scenario yesterday and am yet to test.

Anonymous
Not applicable

I added a condition that checks if the modified and created date are within 2 seconds of each other, and then had the process go in two different directions based on my custom connector.  That semed to work.

Anonymous
Not applicable

How would you manage that with the Flow language?

@equals(triggerBody()?['Created'], triggerBody()?['Modified'])

If created equals modified +- 2?

Anonymous
Not applicable

@lessOrEquals(triggerBody()?['Modified'], addSeconds(triggerBody()?['Created'], 2))

 

 

I had once instance where having a 1 second difference wasn't enough.  2 seems to be the magic number here. 

Anonymous
Not applicable

Thank you very much. I had no idea Flow was capable of less than or equal to.

Anonymous
Not applicable

Glad to help!

 

The interface is weird:  It will give you the boolean syntax related to numbers, but only if you save and reload the page with an integer or time field has been added.  

That won't work in my use case - each time a user edits an entry, we need to check for changes and possibly alter some list item fields - it isn't just a one-time change.  So, comparing against the created time won't help.

daniel667
New Member

Same problem for me, quite common scenario it seems.

Guess i could fall back to C#, but feels like you should not have to do that for such a simple task.

 

+1

 

 

Hi

@v-xida-msfthas published a workaround in the following thread 

https://powerusers.microsoft.com/t5/General-Flow-Discussion/Flow-running-thousands-of-times-on-SP-qu...

 

Unfortunatelly, this workaround is not universal but targeted for a very specific scenario, in which the result of item update is also evaluated in the Flow meaning it is executed twice instead of entering an infinite loop

 

These kind of "condition based" workarounds are the ones i was referring in my previous post: "I guess if you add a condition after the trigger, maybe you can minimize the number of times the trigger is invoked.I mean, as a temporary workaround. For example, if the item is modified by the Flow Owner, then skip the rest of the Flow action Blocks."

 

I totally agree it is a huge limitation in Microsoft Flow. Let's hope Flow architects will find a solution to fix it. 

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Bee
Frequent Visitor

Glad I found this post becasue I thought I did something wrong when my flow kept looping. Still no solution after all this time. I want to start using Flow instead of workflow, but I had to go back to workflow everytime because of limitations such as this one.

We have documents that need to be altered if they are rejected.

They go through 3 different approval processes - when they are declined or accepted the message is stored on the list as a comment from each approver. 

 

The list gets updated and the trigger starts again - but I need this Modfied trigger as the user will modify the document to make changes to go through the process again.

 

Am I doing something wrong, maybe using the wrong Flow ?

 

 

Anonymous
Not applicable

Can you provide more details on how you accomplished this, please?

Helpful resources

Announcements

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by the end of July with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Users online (5,144)