cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
jimpson
Regular Visitor

Flow with Changing File Name

Creating a flow to rename a file when it's created in a folder, however the file name has a random string at the end of the name and I'm not sure how to compensate for that. I've tried searching but don't really know how to phrase that search term. Any help would be greatly appreciated, thank you.

15 REPLIES 15
mattias1172
Responsive Resident
Responsive Resident

What does your flow look like and what are you trying to do after the file is created? 

 

Why do you need to rename it after creating? You can set a custom name during the creation phase. 

jimpson
Regular Visitor

Basically trying to set it up as follows:

 

File comes in with Name_123.xls

Rename to NewName_Date.xls

Move original file to another folder

 

So right now I have it setup on file creation in folder (probably  a better way), get file content (believe that's correct), create file.

mattias1172
Responsive Resident
Responsive Resident

My understanding:

 

  1. A file with a random name (Name_123) is created in a folder we will call Folder A
  2. You want to rename "Name_123" by creating "NewName_Date"
  3. The original "Name_123" then needs to be moved to a different folder, Folder B

 

One thing to note, you don't want the flow looking in the same directory for new files as the create file action is using. This would result in an infinite loop. 

 

Here is a very basic example of how this can work. 

 

mattias1172_0-1649096270247.png

The highlighted part is the "File Identifier" dynamic content from the "When a file is created..." action. 

 

This flow gets the item created in the "New Files Here" folder. It creates a copy of it with the specific file name (you can use dynamic content or variables here to add a date) and drops it into the "Flow Created Files Here" folder. This step avoids a loop by dropping it in "New Files Here Folder". It then moves the original file that triggered the flow using its File Identifier to the "Old Files Here" folder. 

Makes sense, but lets say 2 types of files land in Folder A, one of which I don't want to copy, how do I account for that?

mattias1172
Responsive Resident
Responsive Resident

Types as in xlsx vs docx (etc)? 

 

There are 2 ways to handle this. With a conditional (yes/no branch) or a switch. 

 

The easiest way is a conditional:

mattias1172_2-1649102942536.png

 

In this example, if the file has .xlsx in the name, the yes branch will run. If not, the no branch. You can then nest additional conditionals in the no branch to check for other file extensions. 

 

The other way to do it is via a switch. The annoying part here, the switch can only check exact values. It does not support expressions in the cases. To get around this, you can "split" the file name into a variable and then check for that in the case. 

mattias1172_1-1649102841702.png

 

Okay so here is what I have, being a beginner let me know if this seems right:

jimpson_0-1649104981245.png

 

Looks good with 1 exception. Your "create file" path and "when a file is created" path are the same. This could cause an infinite loop of the create file triggering itself. 

jimpson
Regular Visitor

Yeah I got an error for that in the flow but it didn't make sense until you just said something.

 

I do have a question though, the process is creating the file as intended however it is moving the new file and not the old file.

Make sure you are using the File ID of the "When a file is created" action and not the "Create File" action. 

jimpson
Regular Visitor

How do I specify which ID to move, when I click the ID option it just gives me that option I can't customize it.

mattias1172
Responsive Resident
Responsive Resident

When you are selecting dynamic content, you should see a "header" for which action they fall under. 

jimpson
Regular Visitor

I honestly didn't even notice that! However it fails when using any of these actions..

jimpson_0-1649258206295.png

 

Using the "File Identifier" dynamic content under the "When a file is created..." header fails inside the "Move File" action? 

 

What error does it give? 

I'm an idiot, I was trying to copy it to the same folder but I didn't catch it until I read the error.. it works, thank you!

The destination path cannot be the same as the source object itself.

That's good that you were able to get it resolved and working. 

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (3,776)