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nunobastos
Level: Powered On

Flows and PowerApps

Hi there!

 

I'm starting to explore the potential of powerapps and flow but it's all very new to me so I wonder if you can help me.

 

Basically what I need is to fill a form on powerapps, make it populate a word template document that I have (it can also be pdf), save it in one drive on pdf format and then email that pdf.

 

Is this possible on flow and or powerapps?

 

From the little I have explored I know that emailing and converting to pdf is possible (although I think it would be better if it printed the word document in pdf, but I can live with conversion). What I don't know how to do is to send the information and populate the word document.

 

By now what I have is the user fills the form on Powerapps, it saves the data on a excel file in one drive, and a word document with mail merge pre configured  that grabs all the records on excel and merges them to the word "template".

But I wated on powerapps app (meant to be used on mobile phones) to email by pdf the current record the user is filling.

 

 

Thanks a lot everyone

4 REPLIES 4
Community Support Team
Community Support Team

Re: Flows and PowerApps

Hi nunobastos,

 

You could send an email with the current code that user is filling in a form by either PowerApps or Flow.

 

Please consider to use the connector Office 365 Outlook or Outlook.com.

 

When using PowerApps, you could use Office365.SendEmail function to send an email with an attachment. Please check this documentation for a reference:
https://powerapps.microsoft.com/en-us/tutorials/connection-office365-outlook/

 

When using Microsoft Flow, you could consider to start a flow on an app. Please try to create a flow likes below then add it on a button on the app.


This documentation for your reference:
https://powerapps.microsoft.com/en-us/tutorials/using-logic-flows/

3.PNG

 

Please try it on your side and feel free reply if you need more help.

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
nunobastos
Level: Powered On

Re: Flows and PowerApps

Hi Mabel Mao

 

Thanks for your reply! Maybe I haven't explained very clearly my needs.

 

Let's put it this way

1. In powerapps user fills a form with several fields that is currently being saved in an excel table.

2. I have in onedrive a template report (in word and in pdf)

3. I need under power apps (on my mobile to be precise) to send the data from the form to the template document to fill it in the right fields

4. after the template is filled with the form data that the user inserted I need to e-mail such pdf/doc

 

now, the emailing part you made clear how to do it. My question relies on the point 3 above.

 

Is it possible?

 

 

Being a bit offtopic, my app wich in fact has multiple forms on different screens, now won't work at all. When I try to run it on powerapps app for iOS, it starts loading a white screen apears and then back to menu. Other smaller apps work fine.

This happened after the latest update past weekend.

Is my app too big? (when exported to local file it occupies 1,4MB)

 

 

Thank you!

Community Support Team
Community Support Team

Re: Flows and PowerApps

Hi nunobastos,

 

Thanks for clarification.

 

About point1,2,3, I assume that you want to save data from PowerApps to your Excel table.


First of all, you should have an Excel table and it should be saved on a cloud account, such as OneDrive.


Then you could create a connection to the table, and then save data back to the table using SubmitForm/Patch functions.


Please take it for a re ference:
https://powerapps.microsoft.com/en-us/tutorials/get-started-create-from-data/


However, Word or PDF file won’t work. PowerApps only supports for Excel table. So I am afraid that you are not able to send the data from the form to template document(Word and PDF file).

 

About the app that doesn’t return data, have you tried to run the app on PowerApps studio for Windows? Not sure if the iOS memory consumption has something with this issue.


Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
nunobastos
Level: Powered On

Re: Flows and PowerApps

Thanks for your reply! The app has now been concluded. It runs on the online editor flawlessly (as I'm working on my company's PC they are not very friendly to install you new apps at the IT department. On a mobile phone of a friend which runs android, it also runs. However on my iphone 7 and iPad air it wont run at all for the latest 3 or 4 updates.

 

How can this be solved?

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