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Claud
Frequent Visitor

For a selected file send email containing in the body text the data from 3 choice columns (multi select) in SharePoint library

I have a document library folder in SharePoint with files and 3 choice columns. Each column has multiple selection data. I am pretty new to Power Automate and I am struggling with an instant flow where I would like to send, for a selected file in that document library folder, an email where in the email body text I can select the dynamic content for all the 3 choice columns. Can anybody help me sort this out?

1 ACCEPTED SOLUTION

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Hi @Claud ,

 

If it is a Document library, you need to use For a selected file as the trigger and use the Get file properties action to get the field value.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

7 REPLIES 7
v-bacao-msft
Community Support
Community Support

 

Hi @Claud ,

 

You can refer to the following method to get the choice value and fill it in the email body.

43.PNG44.PNG

You can refer to the above method to deal with the other two choice columns.

 

You need to create another two variables to handle the values of the other two fields.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Dear Barry,

Thanks for your swift reply. But when it comes to populate the Apply to Each I do not know what to select from dynamic content. Unfortunately I cannot upload a screenshot of what I have as dynamic content as it seems I do not have permissions to upload picture.

Can you please assist.

Thanks, Claud

Can anybody assist? Thanks.

 

Hi @Claud ,

 

Multiple is the Choice field I created, and Multiple Value is the selected item in this field.

 

You will definitely have this option in your Dynamic content list.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi Barry,

I tried to reproduce the steps in my scenario but the flow failed.

When I started the flow 'for a selected item' I could select the site URL and the document library but then when I had to fill out the 'Get Item' there was no way to select the document library under 'List Name'. And I think, that's why, all the rest of the flow failed.

Where am I doing wrong? Any help to sort this out?

Thanks.

Anyhow, I am afraid the suggested solution is not what I'm looking for. I'll try to be clearer on what I need to do.

I have a folder in the document library in SharePoint containing files with 3 choice columns (e.g. Column ‘Topic’; column ‘Employee Category’ and column ‘Contract Type’). Each column has multiple selection values assigned for each file. For instance, a file has 1 value under column ‘Topic’, and more than 1 value respectively under column ‘Employee Category’ and column ‘Contract Type’ - e.g. file named 'Initial Appointment' has value ‘Appointment’ in column ‘Topic’ and values: Choice 1, Choice 2, Choice 3 in column ‘Employee Category and values: Contract 1, Contract 2, Contract 3 in column ‘Contract Type’.

My instant flow should be: for this file ‘Initial Appointment’ send an email returning in the email body all the values assigned to that file under each respective column values, i.e. I should be able to insert in the email body the ‘Topic’ (returning ‘Appointment’); the ‘Employee Category’ (returning Choice 1, Choice 2, Choice 3) and the ‘Contract Type’ (returning Contract 1, Contract 2, Contract 3).

How can I achieve this?

 

Hi @Claud ,

 

If it is a Document library, you need to use For a selected file as the trigger and use the Get file properties action to get the field value.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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