cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
kevinkhkim
Helper I
Helper I

Forms Submission to Excel to Multiple Emails (CC) from indexed data

Hello,

 

I am looking for a solution where Microsoft Form is generated from an excel with key values. When an individual submits a form, I put formulas in the Excel table to index additional email addresses in the table, so I can use them to CC the multiple emails when automatically responding back to the submitter. 

 

The Excel table updates upon the submission, but I am having trouble getting the latest submission information to get the associated email addresses to send.

 

The steps I have are:

  1. When a new response is submitted
  2. Get response detailed
  3. Get a row
  4. Send an email

 

What steps am I missing to make this work? 

 

Thank you in advance.

1 ACCEPTED SOLUTION

Accepted Solutions

Can you screenshot or rebuild the action Send_an_email_(V2)_2. Sounds like you have an invalid reference in there.

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

View solution in original post

19 REPLIES 19
DamoBird365
Employee
Employee

Hi @kevinkhkim 

 

If I understand you correctly you have another column in the table that is dynamic - the email?  Your form populates the excel table directly, ie. no flow involved here.  But then you wish to email them with the response and dynamic value (email). You might have to use get rows with a filter on "ID" to retrieve the row relevant to the response details?  ie ID eq 'ID from response details'

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

kevinkhkim
Helper I
Helper I

@DamoBird365 Thank you for your help! Yes, that is correct that the Form automatically updates the Excel that is updated dynamically with the responses along with formulas to add additional contacts based on Submitter names. I used Get a Row action with ID, but now I'm having a challenge savin the flow with the error message below, so I can't test:

 

Flow save failed with code 'InvalidTemplate' and message 'The template validation failed: 'The repetition action(s) 'Apply_to_each' referenced by 'inputs' in action 'Send_an_email_(V2)_2' are not defined in the template.'.'.

kevinkhkim
Helper I
Helper I

Correction - The workflow worked and I am able to retrieve details and send accordingly! I still have the error message which does not prevent me from running the flow but how do I get rid of it without impacting the flow?

 

Can you screenshot or rebuild the action Send_an_email_(V2)_2. Sounds like you have an invalid reference in there.

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

Recreating the Send an Email flow did the trick. Thank you so much!

kevinkhkim
Helper I
Helper I

I'm not sure why the flow is spotty. The Excel is working to dynamically update email addresses, but CC'ing emails from dynamic content is not working - it worked the first time but has not copied emails over after. Thoughts? @DamoBird365 

Hi @kevinkhkim 

 

You might want to check your expression in cc. Maybe by replacing the other action, you’ve stopped that from working. Just a guess. 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

kevinkhkim
Helper I
Helper I

What I think is happening is that

1. Send an email is executing before Excel is fully updated with formulated values to pull the data from the source

2. I need the Excel completely update, then get the row to send an email

 

Is there a function I can put either before or after "Get a Row" to make sure data is secured for Send an Email to pull the data to send?

kevinkhkim
Helper I
Helper I

The issue is that the Send an Email is not reading the email addresses from Dynamic Contents and I'm not sure how to make it read them.

Hi @kevinkhkim 

 

You need to share an image of that action and the history of that action, as it is really hard to visualise what you are seeing with the description you have provided.

 

Damien

kevinkhkim
Helper I
Helper I

@DamoBird365 Please see below and let me know if you need further clarification. Thank you for your help!

kevinkhkim_0-1624456746246.png

I have the Form response feeding into Excel and I am getting a row from there. I put delay in case it can support with Excel to finish running the formulas to refresh before "Send an email" can pull the details from the row.

kevinkhkim_1-1624456810230.png

Where I am challenged is the CC part which grabs the email from the Excel as Dynamic Contents. I put semicolons as directed, but did not work. When I actually put the email addresses, then it works.

 

 

Hi @kevinkhkim 

 

The dynamic email you are using is from the original form submission?  Did you not say that the email came from Excel?  Is it a column from the result of get a row?

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

kevinkhkim
Helper I
Helper I

@DamoBird365 That's correct that as Forms are submitted, Email and Name populate in Excel and the green highlighted columns are formulated based on the submitter's "Email" column. The dynamic email I am using for the To is from the original submission. CC is derived from new calculated columns in Excel.

kevinkhkim_0-1624457528987.png

 

Hi @kevinkhkim 

 

My bad, it is the cc that is causing problems, not the to.  Have you tried looking at the history output of the get a row?  Do you see the emails in there?  If not, your 10 second delay maybe needs to be above the get a row action.  It is possible for you to also try office scripts if your get a row action is not able to read the dynamic values from the table.

 

Check the history and see if you can see those emails first.

 

Damien

kevinkhkim
Helper I
Helper I

@DamoBird365 Moving the Delay above Get a Row did not work. Now that reviewing history, it doesn't look like the values are there for appropriate attributes... 😞 I'm not sure what triggers it to work only sometimes...

kevinkhkim_0-1624459406302.png

 

 

kevinkhkim
Helper I
Helper I

I found out from another post that Power Automate cannot read formulated cells from Excel.

Hi @kevinkhkim 

 

Sorry about that one.  I have tried it on my environment and it works, albeit I, like you, am having mixed results.  I have tried writing a basic Office Script to do the same, it works too, albeit it needs to be thrashed to see if it falls over.  

 

Here's the sample script

 

function main(workbook: ExcelScript.Workbook, 
	rowguid: string ) 
{
	let selectedSheet = workbook.getActiveWorksheet();

	let findme = selectedSheet.getRange("A1").find(rowguid, { completeMatch: false, matchCase: false, searchDirection: ExcelScript.SearchDirection.forward });

let row = findme.getRowIndex()+1; //row index starts from 0
let cell = 'E'+row; //my email is in colum E
let email = selectedSheet.getRange(cell).getValue() //get email value

	return(email) //return email to Action
}

 

and the result is based on a lookup expression.

 

DamoBird365_1-1624475766422.png

 

Here's the result:

 

DamoBird365_0-1624475480916.png

 

 

Another option for you, if your email lookup isn't huge, you can define an array in your flow with the email addresses.  Then you can take the field you are looking up from excel and perform a filter on the array in your flow.  Something a bit like https://www.damobird365.com/if-elseif-else-in-power-automate-simplified/

 

Although if you define the list of emails as a table in excel, you could equally do get rows and perform a filter on that instead.

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

 

 

kevinkhkim
Helper I
Helper I

@DamoBird365 I'm sorry, I'm not quite following... 

hi @kevinkhkim 

Which bit do you need explaining and I’ll try to help.

 

Damien

 

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (4,737)