cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ahsanranjha
Frequent Visitor

Get Items from SharePoint list, compose email body with all items and send one email using flow?

Get Items from SharePoint list, compose email body with all items and send one email using flow?

1 ACCEPTED SOLUTION

Accepted Solutions

Once you add the "Create HTML Table" action just click the arrow to "show advanced options", you'll see the map ability there.

View solution in original post

25 REPLIES 25
BigShotRob
Advocate I
Advocate I

I would like to chime in and say I'm trying to do this EXACT thing right as we speak and can't seem to get it to work.

v-xida-msft
Community Support
Community Support

Hi @ahsanranjha,

 

Do you want to include all items which are from SharePoint list into an email body?

I think a HTML table could achieve your needs. I have made a test on my side and please take a try with the following workaround:

  1. Choose a proper trigger, here I use Flow Button trigger.
  2. Add “Get items” action.
  3. Add “Create HTML table” action, From set to output of “Get items” action.
  4. Add “Send an email” action. Body set to output of “Create HTML table” action.

Image reference:6.JPG

The flow works successfully as below:7.JPG

 

8.JPG 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

This works.. but is there a way to choose what fields are coming back? The output that gets put in a HTML is just a mess, so unless there's a way to dictate that, I can't see this as a useable solution, because it makes the data I'm trying to show really hard to look at in a meaningful way 😞

 

 

Crossing my fingers here..

Hi @ahsanranjha,

 

Do you want to choose the fields are coming back by yourself?

You could add a “Select” action to filter all items. Please take a try with the following workaround:

  • Choose a proper trigger, here I use Flow Button trigger.
  • Add “Get items” action.
  • Add a “Select” action, within Map entry, please type the content as below:6.JPG

     

  • Add “Create HTML table” action, From set to output of “Select” action.
  • Add “Send an email” action. Body set to output of “Create HTML table” action.

Image reference:7.JPG

 The flow works successfully as below:8.JPG

 

9.JPG

Hope the above solution could help you.

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

1.png

 

This is what I'm loooking at now, so I do have it a little bit more manageable, if the field types I'm returning are flat text, but fields like date come back in that form, just wondering the best way to get those all looking "clean" -- I thought of adding a calculated column for the really problematic fields, but that's not a good long term solution if I have to do this again, which I'm certain I'll want.

 

What do you suggest to be able to clean up the data returned if delivering through an HTML table?

Thanks you. 

how you map list field values in table column. I tried to find it but can't not implement it.

Once you add the "Create HTML Table" action just click the arrow to "show advanced options", you'll see the map ability there.

Thanks, that was not available when i created flow, after save and publish then i went to check it again, it displays options to map fields.

How do I check if the Get Items returned no values.   I'm running a flow daily to check for items created that day...if no items were created, it still generates an empty email because I don't have conditional logic in it 

@jcbarrett 

 

Had the same issue. After 3 days of agony finally solved it: length(body('Get_items')?['value']) is equal to 0

snippet01.pngsnippet02.png

Hope this helps!

Anonymous
Not applicable

Hi, I am trying to do the same but trying to return a list of items from a shreapoint list based on a criteria within a column. For example - return all items with YES in the YES/NO column. 

I keep getting separate emails for each item on the list and also the email body is all jumbled up 

 

If someone could help that would be great

 

Thanks

Hi  where does the condition fit in? straight after Select? 

and what happens with the conditions? 

Apologies, just started with sharepoint and flow.

pukut
Frequent Visitor

Hi Shabby,

I used Get Items then the condition, after which you define what will happen in the if yes and in the if no branch.

Thank you, Although it seems to be doing something different that I need to. 

Thank you so much though!! Smiley Very Happy

Think i will open up a diff forum question for what i need


@pukut wrote:

Hi Shabby,

I used Get Items then the condition, after which you define what will happen in the if yes and in the if no branch.



.

I don't have the option in advanced options to display the email in HTML in my sharepoint flow.

 

I also tried to customise the columns I wanted to display the information in an email, which did not work.

 

The email I received as a test run turned out as below:

 

screenshot1.jpg

 

 

my sharepoint workflow below, the first two steps are re-occurrence and get items (which work):

screenshot2.jpg

 

Can anyone assist me in this issue?

getting below error

Bagulhem_0-1594037323289.png

 

Hi there, I struggling to do something similar in my flow.... can you please provide screenshots with the various sections expanded?

Thanks.

Hi

 

I'm trying to achieve the same thing.  Were you able to solve this?

 

Thanks

Yes - Use the HTML Create Table - and select the fields you want to display

Helpful resources

Announcements

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (4,318)