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MarcusC
Frequent Visitor

Get List of Upcoming Events From Meeting Room Calendar

I am attempted to create a Flow that gets a list of upcoming meetings on a meeting room calendar using the 'Get calendar view of events (V3) action. In the list of available calendars to me are my personal calendars, a few random co-workers, and one meeting room. But the meeting room is not the one I'm needing to query.

 

Why do I have one meeting room (see screen shot) I can select but not any others? Is there a way to get the meeting room calendar ID to use as a custom value? As far as I can see, there is no way to accomplish this through Graph API. What am I missing?

 

MarcusC_0-1595448549302.png

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @v-litu-msft,

 

The 'Get calendars' action just returns the 5-6 calendars in my initial screen shot, which doesn't contain the meeting rooms I needed. I was able to resolve this today by taking the following steps.

 

  • Add myself as a delegate to the resources/meeting rooms
  • Access each meeting room calendar via Outlook on the web > Open another mailbox
  • Share each calendar with my account

Each meeting room I did this for then became available to select within the Flow. It's a decent workaround to accomplish this, but really hope the ability to get all meeting room calendars automatically is added in the future.

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5 REPLIES 5
v-litu-msft
Community Support
Community Support

Hi @MarcusC,

 

Input custom value in the Calendar Id field, we should slide down and there will be Enter custom value.


Annotation 2020-07-23 143149.jpg

Then, to get calendars ID, You could use the Get calendars action, then use the filter query action or condition action to find the calendar you want, then put its calendar ID into the Calendar ID field of Get calendar events action:

Annotation 2020-07-23 143224.jpg

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

Hi @v-litu-msft,

 

The 'Get calendars' action just returns the 5-6 calendars in my initial screen shot, which doesn't contain the meeting rooms I needed. I was able to resolve this today by taking the following steps.

 

  • Add myself as a delegate to the resources/meeting rooms
  • Access each meeting room calendar via Outlook on the web > Open another mailbox
  • Share each calendar with my account

Each meeting room I did this for then became available to select within the Flow. It's a decent workaround to accomplish this, but really hope the ability to get all meeting room calendars automatically is added in the future.

X-off
Frequent Visitor

Hi @MarcusC 

 

I had the same problem (the calendars in the drop down menu were not the ones I needed).

 

Solution that worked for me :

=> Add the shared calendars (room calendars in my case) through the IOS Outlook app.

They then appear in the drop down menu

 

Quentin11
Regular Visitor

Hi everyone, 

 

I found the same solution as you but it is only a partial answer for my case. 

 

We are building a Power App that would allow our users to view the availability of rooms, but also get some details on the events when one is unavailable (ex: subject, name of the person who booked it). The idea is to be able to quickly know who to ask a room if we have an important need for that room, ex : important client coming over.

 

The problem is that the Get Calendar view of Events (V3) only works with the user who triggers the flow, which means we would have to share all the rooms to every user in the company, which is not sustainable.

 

Would you guys know if there is any way to get this information on room events without having to share the rights to everyone ? 

 

From other pages on forum, I read that this wasn't possible 2 years ago, but I wonder if there'd be any solution now.

seanyee
Frequent Visitor

appearing no answer for this issue. I also looking for solution

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