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HelenCal
Frequent Visitor

Get an email notification when an event is added to SharePoint Calendar

Hello There,

 

im trying to create a flow that do the below, but for some reason i can only see the calendars that belong to me in outlook and not the one that is shared in our team. 

 

1 - i would like the team (20 people) to be able to get email notification,

2 - when a new event is created in our team calendar

 

we would like to be ble to communicate our movements without the need to send an email to everybody, instead when we add something in our calendar, everybody will know.

 

could you please assist?

 

Thanks,

 

Helen

1 ACCEPTED SOLUTION

Accepted Solutions
v-yamao-msft
Community Support
Community Support

Hi @HelenCal,

 

Could you share more details on the Calendar? Is it a SharePoint Group Calendar and have you enabled Use this calendar to share member’s schedules for the calendar?

 

Do you want to create a flow to send an email when an event is added in the calendar? 

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
v-yamao-msft
Community Support
Community Support

Hi @HelenCal,

 

Could you share more details on the Calendar? Is it a SharePoint Group Calendar and have you enabled Use this calendar to share member’s schedules for the calendar?

 

Do you want to create a flow to send an email when an event is added in the calendar? 

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Hi Mabel,

 

the calendar is Sharepoint Calendar, everybody in the group can see and add events to it. the calendar name is "IT Communication Calendar group", which contains all the team.

but we dont get notify when someone adds something unless we open the calendar to see what has been added recently.

 

so what i wanted to happen is that when an even is added in the sharepoint calendar, all the team that is in the IT Communication Calendar receive an email notification describing the new event (e.g. Helen has added in the IT comms a leave for 9 of August 8 am) 

 

Can this be done?

 

i tried to create a flow, however when i add the trigger -  Outlook - when an even is created, the only calendar options that i have are the ones that belong to my personal outlook and this trigger doesnt display the group calendar.

 

Thank you,

 

Ruby

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