cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

HTML Table in an Email always contains all items instead of a single item

Dear all,

 

Use Case:

I am building a flow to send an email 2 weeks before expiration of a certificate to the contact person of that item.

The table is a SharePoint List with 3 columns: Identification No, Valid Until, Contact Person.

 

Issue:

The html table always contains all items during that reporting time. So different contact persons always get all certificates expiring even they are not responsible for it.

 

Here is what I created:

 

Fn7a_0-1634729687304.png

Fn7a_3-1634729885238.png

Fn7a_4-1634729919831.png

Email Body contains: Outputs of HTMLTableStyling (CSS) and CleanHTML (to have a proper HTML table)

 

It would be great to have one email by contact person (containing all items expiring), but not containing these items which are not related to that contact person.

 

Could anyone tell me what I forgot to consider?

Thank you!

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Anonymous 

If you want to send an email to Person(containing all items expiring), but not containing these items which are not related to that contact person. You can take a try with the following screenshots.

This is my test list.

vLilyWmsft_0-1634784652384.png

Flow in details:

vLilyWmsft_1-1634784692103.png

vLilyWmsft_2-1634784717494.png

vLilyWmsft_3-1634784908429.png

Expression:items('Apply_to_each')['ContactPerson/Email']

vLilyWmsft_4-1634784923209.png

vLilyWmsft_5-1634785006957.png

vLilyWmsft_6-1634785042332.png

vLilyWmsft_7-1634785075273.png

You can add HTMLTableStyling, I'm ignoring it here.

vLilyWmsft_8-1634785113037.png

After flow runs, Test2 and Litest will receive the following emails separately.

vLilyWmsft_9-1634785271454.png

vLilyWmsft_10-1634785288782.png

Hope the content above may help you.

Best Regards

If my solution helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

8 REPLIES 8
PrasadAthalye
Community Champion
Community Champion

Create a Array variable and run a loop on output from GetItems. Then add a condition to check if Person name has been already added to array variable or not using exist condition. If not, Add it. This way, you can collect all unique contact people.

 

Then run a loop on this array variable for each item and use filter array condition to filter GetItems output for that person which will give you rows related to that person. Then you can build your HTML and send email notification.

 

Please Like and Mark this as Answer if it resolves your Issue.

Power Automate Community
Anonymous
Not applicable

Dear @PrasadAthalye ,

thank you for your suggestions, but I am not sure if I got what you explained in your post and how to reflect it properly. I am pretty new to this.

 

According to your first paragraph I did this:

Fn7a_0-1634736247487.png

 

Since I did not get the second paragraph at all I was just guessing:

Fn7a_1-1634736329705.png

 

Could you please guide me through your suggestion based on these screenshots?

Thank you

Hi @Anonymous 

If you want to send an email to Person(containing all items expiring), but not containing these items which are not related to that contact person. You can take a try with the following screenshots.

This is my test list.

vLilyWmsft_0-1634784652384.png

Flow in details:

vLilyWmsft_1-1634784692103.png

vLilyWmsft_2-1634784717494.png

vLilyWmsft_3-1634784908429.png

Expression:items('Apply_to_each')['ContactPerson/Email']

vLilyWmsft_4-1634784923209.png

vLilyWmsft_5-1634785006957.png

vLilyWmsft_6-1634785042332.png

vLilyWmsft_7-1634785075273.png

You can add HTMLTableStyling, I'm ignoring it here.

vLilyWmsft_8-1634785113037.png

After flow runs, Test2 and Litest will receive the following emails separately.

vLilyWmsft_9-1634785271454.png

vLilyWmsft_10-1634785288782.png

Hope the content above may help you.

Best Regards

If my solution helps, then please consider Accept it as the solution to help the other members find it more quickly.

Anonymous
Not applicable

Ok this is far to complex for me to build it on my own without your guidance. I am still going through it step by step to understand every action done. 

 

I was able to copy what you did with success. Many thanks for this detailed instruction!

The only open question I have is, how to include the Name of the Contact Person in the HTML table.

I managed to add a link to the item: 

Fn7a_0-1634808060669.png

But item()?['ContactPerson'] or item()?['Contact_x0020_Person'] or item()?['Contact_x0020_Person']?['Value'] did not work. Any suggestions?

 

Thanks

Hi @Anonymous 

Please use: item()?['ContactPerson/DisplayName'] and try again.
Best Regards.
Anonymous
Not applicable

Hi @v-lilyw1-msft  / @v-LilyW-msft,

thank you for this suggestion, but even this did not fix it:

Fn7a_0-1634812680290.png

Fn7a_1-1634812703125.png

Any other idea?

 

 

Hi @Anonymous 

I tested it on my side and can get the name of the user. Please check if the internal name of your ‘Contact Person’ column is ‘ContactPerson’.

vLilyWmsft_0-1634866295585.png

vLilyWmsft_1-1634866310138.png

Best Regards.

 

Anonymous
Not applicable

Even after recreating the column without blank space in between and using _x0020_ i run into the same issue. Thats how my column is configured. Anything different to yours?

Fn7a_0-1634881418779.png

 

 

This is the overall overview of my flow:

Fn7a_1-1634881534638.png

 

Similar to yours:

Fn7a_2-1634881580943.png

 

 

Thanks

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,159)