cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Help Building Flow for Email Attachments to Sharepoint Doc Library Folders Based on Attachment Name

Hi,

 

I am learning MS Automate, and I would like to accomplish the following:

 

Info: I hate specific forms that are being generated and submitted through Zoho Forms (cloud app) and then the form with attachment is sent to an email. In the subject line and the attachment, there is a 5 digit number. I would like to send the attachments to a Sharepoint library with folders named the 5 digit numbers .. ie ... email comes through with an attachment named 00345 - Random Stuff Here and sends the attachment to the Sharepoint library folder 345 or 00345.

 

How can I accomplish this? Thanks much for the help. 

7 REPLIES 7
manuelstgomes
Community Champion
Community Champion

Hi @Anonymous 

 

You can use the following formula:

 

substring(string(add(sub(float(<PUT THE FIELD HERE>),10),100000)),1,5)

 

 

I know it looks complex but I use it all the time to do exactly the same result.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Cheers
Manuel

Anonymous
Not applicable

Hi Manuel, thank you for the response. When you say I can use the formula below, where exactly do you put that?

Also, where it says PUT THE FIELD HERE ... which field are you referring to? Attachment name or ...?

HI @Anonymous 

 

Probably I didn't understand correctly. If you want to generate your 5 digit number you can use the formula below to achieve that.

 

If you want to get the 5 digit value from the subject line then you can insert it when creating the ID.

 

But again, probably I'm not understanding this correctly. Could you provide an example of your Power Automation so that I can take a look at it.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Cheers
Manuel

Anonymous
Not applicable

Hi Manuel, I haven't created a flow yet. Let me try and explain better.

 

In our dept, we have a form that is on a web application called Zoho Flow.

 

1. Form is filled out by a user.

2. Email is sent to us with information and the attachment. The title of the email as well as the name of the attachment start with a 5 digit number (ie ... 00123) and whatever form they are submitting. So the name of the file can be as an example 00123 - Form 1 Information.

3. The attachment is then manually put into a folder of the same number in Sharepoint. There are many folders, and in the particular example above, the attachment would need to go into a folder on the sharepoint doc library named "00123".

4. If there is an attachment that starts with a number that there is currently NOT a folder for, we would like to put that attachment into a folder named "Other".

 

I haven't began building the flow yet, as I looked at the template and came here hoping not to make a mistake.

Thank you!

Anonymous
Not applicable

I have created a flow that can move attachments to a specific folder, but not dynamically in creating a folder or using an existing folder based off of the first five characters of the subject line to put the attachments.

HI @Anonymous 

 

I think I have a working Power Automation for you. 

 

Here are the steps:

 

Check if the folder exists:

First, you need to check if the folder exists or not. For that, use the following strategy. Get the folder details based on the path. The path is build using the subject line with the numbers returned. 

If it cannot find the details, it will fail, so we pick it up and create the folder. If not, copy all the files.

 

Create two paths

To create two tracks, choose the "parallel branch" when adding a new action.

Screenshot 2019-12-17 at 10.41.01.png

 

Dealing with the exception

You need to define that the parallel branch will only work if something fails. To do so, follow these steps.

small-Screenshot_2019-12-17_at_10_38_21.jpg

small-Screenshot_2019-12-17_at_10_33_27.jpg

 

Include in the end the Terminate as success; otherwise, the Power Automation will always indicate as failed.

small-Screenshot_2019-12-17_at_10_46_34.jpg

 

Full Picture

Here's the whole picture.  I created two versions. 1 to save to the "Other" folder in case of failure or create a new folder with the number. You pick the one you need.

small-Screenshot_2019-12-17_at_10_36_14.jpgsmall-Screenshot_2019-12-17_at_10_46_34.jpg

 

 

 

Does this help you? You'll manage to do it, but if you need more help, we'll continue digging until we find the solution to your problem.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Cheers
Manuel

 

Hi @Anonymous ,

 

Have you had an opportunity to apply @manuelstgomes 's recommendations to adapt your Flow?

Please take a try.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (6,332)