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Amrmac
Frequent Visitor

Help in creating reminder

Hi ,
I have a flow for reminder but I was asking if I want to get 2 reminder, one fixed reminder before the due date with one day " Already done " . The other reminder i want it to be based on the notifcation period column as the screen shoot .
Any help please ?Screen Shot 2022-04-19 at 10.38.04 AM.png
13 REPLIES 13
GeorgiosG
Super User
Super User

Hi @Amrmac 

 

I assume you have a scheduled Flow. In that case you can use a condition in a parallel branch which checks if Today is greater than the DueDate.

 

This can be achieved with the expression ticks():

 

ticks(utcNow()

ticks(triggerOutputs()?['body/DueDate']) 
 
What exactly do you mean with Notification Period ? Is it something like 3 days before due date or something ?
 
GeorgiosG_0-1650455472918.png

 

 
Happy to help.
If I have answered your question, please mark your post as Solved.

I mean I will create a new item and there is a notification period column its says how many days before the due date I should get reminder notification email  . every item had its notification period .

GeorgiosG
Super User
Super User

OK understood, you can use addDays in order to subtract the Period Days from your DueDate. 

For subtracting you need to use addDays: https://powerusers.microsoft.com/t5/Building-Flows/Need-to-subtract-days-from-one-date-field-with-re...

 

try to insert the 'minus' manually. 

addDays(triggerOutputs()?['body/DueDate'],-triggerOutputs()?['body/Period'])

 

Is the period column a numeric column or a text column? If it is a string column don't forget to convert.

addDays(triggerOutputs()?['body/DueDate'],-int(triggerOutputs()?['body/Period']))

 

 

Happy to help.
If I have answered your question, please mark your post as Solved.

I need to to have 2 reminders : 

1-  before the due date by one day ( Already created this flow )

2- In a costume days for each item " from notification period column " . 
Do you thing its better to have 2 flows or keep both in one flow . I prefer to make it separate flows .
Can you please help me with the full steps . Sorry for bothering you .

GeorgiosG
Super User
Super User

I would go for one Flow and work with a parallel branch.

The left one ist your first flow / before due date and the right one is x days before (you can achieve this with addDays()) 

 

Booth Branches will have these different conditions.

 

GeorgiosG_0-1650457543688.png

 

Happy to help.
If I have answered your question, please mark your post as Solved.

THis is my current flow :

 

Screen Shot 2022-04-20 at 2.34.59 PM.pngScreen Shot 2022-04-20 at 2.35.11 PM.png

GeorgiosG
Super User
Super User

Right after get items you can add a parallel branch. 

GeorgiosG_0-1650459306035.png

 

 

From here try to create in each branch a condition like in the previous image posted by me.

 

You can delete your apply to each loop, it will automatically come and wrap around your mail action.

Happy to help.
If I have answered your question, please mark your post as Solved.

Sorry Georgios . I'm new in Power Automate . Here is what i did as you mentioned . Can you write for me the expression i should use .Screen Shot 2022-04-20 at 7.59.17 PM.pngScreen Shot 2022-04-20 at 7.59.26 PM.png

GeorgiosG
Super User
Super User

I will try 😉 

 

left branch 

 

ticks(addDays(outputs('Get_items')?['body/Due%20Date'],-1)) 

is equal

ticks(utcNow())

 

right branch

ticks(addDays(outputs('Get_items')?['body/Due%20Date'],-outputs('Get_items')?['body/Notification%20Period'])) 

is equal

ticks(utcNow())

 

maybe you need to remove the “%20” depending how your internal field name of the SharePoint column is.

Happy to help.
If I have answered your question, please mark your post as Solved.

Not working . This part :

right branch

ticks(addDays(outputs('Get_items')?['body/Due%20Date'],-outputs('Get_items')?['body/Notification%20Period'])) 

 

gives error even if removed 20% to be like the field name .

GeorgiosG
Super User
Super User

Is the Notification column a single line of text ? 

if so : ticks(addDays(outputs('Get_items')?['body/Due%20Date'],-int(outputs('Get_items')?['body/Notification%20Period'])))

 

can you provide the error message 

Happy to help.
If I have answered your question, please mark your post as Solved.
Amrmac
Frequent Visitor

he Notification column is a numbers type .Screen Shot 2022-04-20 at 10.11.21 PM.pngScreen Shot 2022-04-20 at 10.09.39 PM.png

GeorgiosG
Super User
Super User

Tray storing the output of the Notification in an earlier step into a  integer Variable with the Initialize Variable.

 

replace the output with the variable 

ticks(addDays(outputs('Get_items')?['body/Due%20Date'],-variables(‘YourVariableName’)))

Happy to help.
If I have answered your question, please mark your post as Solved.

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