cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
AnnaChu
Employee
Employee

Help make Flow Design easier

The Power Automate Designer team would love to hear feedback from the perspective of novice Power Automate users, citizen developers and low coders on their experience with Power Automate Designer. When designing flows, what do they struggle most with? If this sounds like something you’ve heard someone mention, please forward them this pre-screening survey to complete: https://aka.ms/MPA_DesignerFeedback

 

@kishbuy238 and team are interested in hosting a screen-sharing session to identify opportunities to improve the experience. This survey will be open through to August.

134 REPLIES 134
ryleybauer
Resolver II
Resolver II

Access to Version history on flows for when I mess up my flow and forget how to fix it! (I know there is solution level versioning, but that's not granular enough)

 

A container class (like Scope) that supports initializing variables, so I can collapse all my declarations at the beginning of my flow to "move them out of the way" so we can see the useful actions at a glance. Maybe this could even be accomplished by an "Initialize VariableS" action where we can stack them in a collapsed UI similar to conditions on a Condition control. Maybe even grouping by type in the same way that conditions can be grouped/nested inside of AND/OR branches. 

 

A better way/more native way to call PowerShell than setting up runbooks as the increased permissions required to enable and configure them in Azure leaves it as an inaccessible method to citizen developers. If the user has permission to run the script, but no access to Azure then they can't make a flow to call that script programmatically. 

 

I noticed when you copy/paste actions, that a GUID is stored in the clipboard. The ability to share Steps/Actions would be huge. I think about using OneDrive and sharing a file vs a folder when I think about sharing a step vs a whole flow. It'd be hugely collaborative to share a link to a single action with a peer, whether for collaboration or just to share as a template. I recognize this is a huge ask as the current permissions aren't structured this way. 

ryleybauer
Resolver II
Resolver II

A weird quirk that complicates my development is when I go to select dynamic content from an action which contains multiple copies of the same key at different levels of a JSON payload. 

i.e. 

{"result":[

   "key": "value"

   "result": "value"

]}

How do I identify which "result" I'm selecting? The only way I can usually do it is to ADD the dynamic content, then hold my mouse over it for the tooltip that reveals the whole object path. Can we add those tooltips to the dynamic content window so that I know which layer I'm in BEFORE I add it? 

ryleybauer_0-1656609511508.png

 

ryleybauer
Resolver II
Resolver II

This one will probably be contentious:

 

The ability to still save a flow even if it's in an error state. I can't tell you how many times I've had to stay at my desk for an extra hour or two trying to get it to a working state so I can leave it and come back without worrying my progress will be wiped out by my browser timing out.

Warn me, wave a flag to suggest I don't do the dumb, leave a banner on screen to remind me I really shouldn't have, automatically disable my flow and harass me with email reminders to fix it, but straight up blocking me from saving my progress while troubleshooting is a major inconvenience. 

Acknowledged the request. Thank you 🙂

eliotcole
Super User
Super User

Have a bit more of an 'equality' to the interface.

 

For example, only a few people know about trigger conditions, but even less will use them because it's just a text field.

 

Yet for those that know, you can pretty much construct a trigger condition using the Filter action's interface, then paste from the 'advanced' view of that.

 

Of course it's not as good as using the actual Condition action's interface, which would really allow one to build a properly good, deep, set of AND/OR conditions into a trigger condition. That said, I am aware that using multiple conditions is akin to one big AND set. Still, not everyone is, and it's still slightly painful for some to work out even placing a few expressions with commas in some brackets and an @ or before them.

 

I'm using Trigger Conditions as an example, here, but they're not the only offender here. Oh, and I'm not saying this as a soapbox thing ... I love Power Automate, nothing else touches it. I just think that applying some of the flourishes that exist for one thing, to those elsewhere would hugely benefit the interface.

 

Perhaps another example (I'm in the beta view) would be not having the more 'full' expression builder in the map field of a Select, but having it for the From ... and being pushed back into the old view. Equally ... I don't think a *lot* of users will like the "more 'full' expression builder" because they can't just tap on a function to pop it into the builder. I think there's got to be a way to have access to the Dynamic Values AND the tap to include functions below that builder ... maybe some tabs? I dunno.

Or at least be able to save it in draft mode, so if you are making edits to a workflow that is being used, the current published workflow continues to work until you publish the one in draft. Nintex has this feature for their workflow designer, so I don't see why Microsoft cannot do this with Power Automate.

KarlH
Advocate I
Advocate I

So glad you've posted this. I've filled out the form, hope to hear from your team for a catch-up. 

I may have missed something, but doesn't this also depend on well managed 'required' fields?

iso
Advocate IV
Advocate IV

1_Implement proper scoping, as in C/C++, C#, Java, etc...

2_Have an option to force a connection to refresh so that users won't have to delete/recreate a connection just so that it picks up whatever changes were made to a Form, DB table, etc...

3_Allow variable self-reference in a SET VARIABLE action, ie x = x+1, for any data type.

4_Enlarge the Dynamic content/Expression dialog that pops up after clicking in an input text field, and when clicking in Expression, pop-up a bona fide code editor that can be resized to the whole screen if need be. As it stands today, I gotta shuttle back and forth between the designer and my fav editor.

5_Fix the Javascript slowdown of the UI after leaving the designer open for more than 5 days in Chrome.

iso
Advocate IV
Advocate IV

1_Implement proper scoping, as in C/C++, C#, Java, etc...

2_Have an option to force a connection to refresh so that users won't have to delete/recreate a connection just so that it picks up whatever changes were made to a Form, DB table, etc...

3_Allow variable self-reference in a SET VARIABLE action, ie x = x+1, for any data type.

4_Enlarge the Dynamic content/Expression dialog that pops up after clicking in an input text field, and when clicking in Expression, pop-up a bona fide code editor that can be resized to the whole screen if need be. As it stands today, I gotta shuttle back and forth between the designer and my fav editor.

5_Fix the Javascript slowdown of the UI after leaving the designer open for more than 5 days in Chrome.

eliotcole
Super User
Super User

Hi, @AnnaChu, I've thought of something that will really help make Flow Design easier:

 

Do Not Remove The Graph API Functionality From The Office 365 Groups Connector Action "Send an HTTP request"

 

You would basically be destroying HUGE swathes of usability of the system, forcing users into needlessly complex routines using Azure apps, which just need a simple HTTP call.

 

I've created an "Idea" to bring this to the fore, here:

https://ideas.powerautomate.com/d365community/idea/d51463df-6f0c-ed11-a81b-6045bd7c3e3f

 

If they're aware of this action's power, I'd call on my fellow Flow Ninjas, @Pstork1, @Expiscornovus, @tom_riha, @ScottShearer, @annajhaveri, @takolota, @ekarim2020, @Paulie78, @MarconettiMarco, @fchopo to join me in protesting the removal of such a tool.

 

(sorry for @'ing you all, folks)

 

If they aren't aware of it's usability, then I suggest they perform just any simple (non-groups 😉) Graph call in V1, and then try it in V2.

 

Here's some pictoral evidence of the change:

Send an HTTP request
wah1.jpg
Send an HTTP request V2
wah2.jpg
Current docs page (no V2 listed)
Spoiler
wah3.jpg

 

That Idea again:

https://ideas.powerautomate.com/d365community/idea/d51463df-6f0c-ed11-a81b-6045bd7c3e3f

 

Do not do this to us, Anna, what's the point of an automation service that can't automate?

NeonThunder
Advocate I
Advocate I

Please let us organise our flows into folder and tag them.  At the moment it's a nightmare seeing which flow does what in a big list

BrianS
Super User
Super User

Knowing what the Flow needs in a given field - is it the ID, the Identifier, etc. It would help if the naming convention was a little better

Sourceress
Frequent Visitor

Understanding the difference between 'Equal To' and 'Contains', particularly when leveraging dynamic variables. There was a brilliant resolved post on this issue I can no longer access, which drives me wild.

https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Improve-Is-Equal-To-and-Contains-Condition-Functionality/idc-p/1642981#M29485

 

eliotcole
Super User
Super User

Hi, @AnnaChu, something that I noticed the other day is that the forum has removed the "I've found a bug" section, plus there's nowhere to adequately ask for help with/for/about the forum itself. These feel like more things (in addition to the Graph API action) being taken away that reduce our ability to easily design flows, because they affect the very ability to report problems with that, and/or the only real interaction the community has on building flows.

 

Could we be appraised of what we should use in place of these functions? As it appears that this is the only thread relevant to either. 😅

Redders
Continued Contributor
Continued Contributor

Hi @AnnaChu,

 

I have complete the form on the initial post. I thought that I would add my comments in here too.

 

@ryleybauer mentioned about the ability to save in an error state, which I love and the ability to have a version history, my idea to make the UI easier to use is along similar lines.

 

Often I find myself half building flows just so that I can get data from the first part (HTTP requests being top of my list) just to re-edit the 2nd part of the flow (Parse JSON). It would be really useful to be able to make steps inactive or greyed out so that the flow could be build/saved without the required information being added. 

 

It would also help when encountering issues with a flow when attempting "something different" that doesn't quite work as well as the initial design. This means that you have to delete and re-build when you could just make steps active and inactive accordingly.

 

Would this resolve some of your issues too @ryleybauer?

That would be awesome! 

stayinginsync
Advocate II
Advocate II

I have found that several of the Template submitted to the Flow Community, or published directly by Microsoft, are not available in the GCC environments.  I end up having to go into my Developer account to find a template and then recreate them manually, which takes additional time.  Two in particular I can point to are the Templates for Forms and OneNote.  Neither of which are available.  

stayinginsync
Advocate II
Advocate II

Did you know that it was this hard to work with OneNote Notebooks in Flow (especially Shared Notebooks in Teams) - Power Automate solution: OneNote action errors involving invalid or inaccessible Notebook Keys and s... I would never have gotten my flow to work without this resource, and even then, I still cannot set or update the page title.

 

I had to create a delay, such as discussed here (Solved: Re: Get updated OneNote title and link - Power Platform Community (microsoft.com)) because the flow was sending instantaneously after a page was created without capturing the page title.


@ryleybauer wrote:

Access to Version history on flows for when I mess up my flow and forget how to fix it! (I know there is solution level versioning, but that's not granular enough)


^^^ THIS.  Not just for development improvement, but also for organizational retention or if the Flow is built in Teams, not a solution. 

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Tuesday Tip | How to Provide Feedback

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We are always looking to improve your experience on our community platform, and your feedback is invaluable to us. Whether it's a suggestion for a new feature, an idea to enhance the platform, or a concern you'd like to address, we want to hear from you!   How to Share Your Feedback: Each of our communities has its own Feedback forum where the Community Managers can assist you directly in.  ●  Power Apps  ● Power Automate   ● Power Pages   ● Copilot Studio   We also have many articles on community account FAQs, or how to navigate the community, which can be found below.   Community Accounts & Registration:  https://powerusers.microsoft.com/t5/Community-Accounts-Registration/tkb-p/pa_community_accounts_regi...   Using the Community: https://powerusers.microsoft.com/t5/Using-the-Community/tkb-p/pa_using_the_community   Our Commitment to You: We are committed to creating a collaborative and supportive environment. All feedback is reviewed by our community managers, and we strive to implement changes that will benefit all members.   Thank you for being a part of our community. Your contributions help us grow and improve together!

May 2024 Community Newsletter

It's time for the May Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.        COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovusFubarAmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankiMattJimisonragavanrajantimlSudeepGhatakNZrenatoromaoLucas001iAm_ManCatAlexEncodianfernandosilvaOOlashynJmanriqueriosChriddle  BCBuizerExpiscornovus  a33ikBCBuizer  SebSDavid_MA  dpoggermannPstork1     LATEST NEWS   We saw a whole host of amazing announcements at this year's #MSBuild, so we thought we'd share with you a bite sized breakdown of the big news via blogs from Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab, and ✊🏾Justin Graham :   New ways of development with copilots and Microsoft Power PlatformRevolutionize the way you work with Automation and AIPower Apps is making it easier for developers to build with Microsoft Copilot and each otherCopilot in Microsoft Fabric is now generally available in Power BIUnlock new levels of productivity with Microsoft Dataverse and Microsoft Copilot StudioMicrosoft Copilot Studio: Building copilots with agent capabilitiesMicrosoft Power Pages is bringing the new standard in secure, AI-powered capabilities   If you'd like to relive some of the highlights from Microsoft Build 2024, click the image below to watch a great selection of on-demand Keynotes and sessions!         WorkLab Podcast with Charles Lamanna   Check out the latest episode of the WorkLab podcast with CVP of Business Apps and Platforms at Microsoft, Charles Lamanna, as he explains the ever-expanding evolution of Copilot, and how AI is offering new opportunities for business leaders. Grab yourself a coffee and click the image below to take a listen.       Event Recap: European Collaboration and Cloud Summits 2024   Click the image below to read a great recap by Mark Kashman about the recent European Collaboration Summit and European Cloud Summit held in Germany during May 2024. Great work everybody!       UPCOMING EVENTS European Power Platform Conference - SOLD OUT! Congrats to everyone who managed to grab a ticket for the now SOLD OUT European Power Platform Conference, which takes place in beautiful Brussels, Belgium, on 11-13th June. With a great keynote planned from Ryan Cunningham and Sangya Singh, plus expert sessions from the likes of Aaron Rendell, Amira Beldjilali, Andrew Bibby, Angeliki Patsiavou, Ben den Blanken, Cathrine Bruvold, Charles Sexton, Chloé Moreau, Chris Huntingford, Claire Edgson, Damien Bird, Emma-Claire Shaw, Gilles Pommier, Guro Faller, Henry Jammes, Hugo Bernier, Ilya Fainberg, Karen Maes, Lindsay Shelton, Mats Necker, Negar Shahbaz, Nick Doelman, Paulien Buskens, Sara Lagerquist, Tricia Sinclair, Ulrikke Akerbæk, and many more, it looks like the E in #EPPC24 stands for Epic!   Click the image below for a full run down of the exciting sessions planned, and remember, you'll need to move quickly for tickets to next year's event!       AI Community Conference - New York - Friday 21st June Check out the AI Community Conference, which takes place at the Microsoft Corporate building on Friday 21st June at 11 Times Square in New York City. Here, you'll have the opportunity to explore the latest trends and breakthroughs in AI technology alongside fellow enthusiasts and experts, with speakers on the day including Arik Kalininsky, Sherry Xu, Xinran Ma, Jared Matfess, Mihail Mateev, Andrei Khaidarov, Ruven Gotz, Nick Brattoli, Amit Vasu, and more. So, whether you're a seasoned professional or just beginning your journey into AI, click the image below to find out more about this exciting NYC event.       TechCon365 & Power Platform Conference - D.C. - August 12-16th ** EARLY BIRD TICKETS END MAY 31ST! ** Today's the perfect time to grab those early bird tickets for the D.C. TechCon365 & PWRCON Conference at the Walter E Washington Center on August 12-16th! Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, Laura Rogers, Microsoft MVP, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe, Amarender Peddamalku, and many more, this is the perfect event for those that want to gain invaluable insights from industry experts. Click the image below to grab your tickets today!         Power Platform Community Conference - Sept. 18-20th 2024 Check out some of the sessions already planned for the Power Platform Community Conference in Las Vegas this September. Holding all the aces we have Kristine Kolodziejski, Lisa Crosbie, Daniel Christian, Dian Taylor, Scott Durow🌈, David Yack, Michael O. and Aiden Kaskela, who will be joining the #MicrosoftCommunity for a series of high-stakes sessions! Click the image below to find out more as we go ALL-IN at #PPCC24!       For more events, click the image below to visit the Community Days website.    

Users online (6,504)