cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Help needed - Flow that saves an email attachment to SharePoint Online

Granted, I'm not the most ingenious Flow user but after enough hours of hitting my head aginst the wall, I'm coming here for help. This is what I want to accomplish:

 

- Flow that saves email attachments to a specified SharePoint Online document library.

- Flow is activated when an email originates from a certain domain (for example all emails sent from outlook.com or company.com).

- Email has an attachment/attachments. All file types applicable.

- Destination in the SPO document library correlates with the sender's domain (in this example Company or Outlook). Idea is to save all customer files to the specified customer folder in SPO.

- I'm using Exchange Online if that info is viable.

 

So. How is a Flow like this made? It is vital that the sender's domain is a trigger, not just some specific email address. I specifically want to make a Flow that saves attachments from a certain customer to SPO.

 

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com
2 ACCEPTED SOLUTIONS

Accepted Solutions
v-micsh-msft
Community Support
Community Support

Hi @anttipajunen,

 

You may take a look at the following template first

Save my email attachments to a SharePoint document Library

If you would like to save the attachments from special Email, then we could take use of condition to filter the Email arrived:

Add a condition to a flow

 

For SharePoint document library, as Microsoft Flow uses connection to connect to data source, it would require you to first sign-in SharePoint Online, after that, specify the SharePoint site URL (which I don't think dynamic content could be used here), then click the folder icon to find the proper folder path.

 

For different user save to different SharePoint library folder, currently I don't think that is available.

 

In addition, you could get some documentation for Microsoft Flow from the site below:

Microsoft Flow documentation

If you have any further questions, please post back.

Regards

 

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

^ thanks!

 

I actually solved this by looking at the exisiting template. Solution is:

 

1. Outlook action "when a new email arrives".

Has attachment and include attachments have been set to "Yes"

 

2. Condition

Object name = Outlook field From

Relationship = contains

Value = the domain from which the emails originate from

 

3. IF YES ->

 

4. Apply to each nees to be set here

Select an output from previous steps =Outlook's Attachments

 

5. Then set a SharePoint Create file

Site address is the SPO site collection in question

Folder path is the document library folder

File Name = Oulook field Name

File Content = Outlook field Content

 

It takes 2-5 minutes for the file to appear in SharePoint Online.

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com

View solution in original post

14 REPLIES 14
Ariel_Mendez
Regular Visitor

I have almost the same situation. I want to save the attachment that comes from specific email address with specific subject. This attachment have to replace a file in SharePoint.

 

Once this is done I will like to do another flow to open an Excel file and update the queries in it.

 

Found this tamplate: "Save my email attachment to SharePoint and get notifications" I have no clue of how to use it. I'm frustrated with this and about to quit and offer my boss another solution to automate this kind of process.

^ well I'm dying to know if that Excel query works - I have a strong feeling it isn't possible with Flow. But what if the data was in an SQL in Azure? Just saying out loud the first thing that comes to mind around the subject.

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com

If I could have the inormation in an SQL, Azure or other database, that will probably will be manage by the IT staff of my institution and therefore I will have no need to use flow. The issue here is that I´m trying to get data updated without the appropiate tools. If Microsoft actually want to empower the common user like me, I should be able to update my reports using simple tools. Already I´m able to update my reports in Excel using queries that looks for the information in an .csv file. Now I want to make it automatic with Flow. So far I´m strongly motivated to quit flow and do the automation with python.
Ariel_Mendez
Regular Visitor

Found another template: "Save my email attachment to SharePoint library". It should work, but so far haven´t found the way to make it work. I gues I need more time or more coffe.
v-micsh-msft
Community Support
Community Support

Hi @anttipajunen,

 

You may take a look at the following template first

Save my email attachments to a SharePoint document Library

If you would like to save the attachments from special Email, then we could take use of condition to filter the Email arrived:

Add a condition to a flow

 

For SharePoint document library, as Microsoft Flow uses connection to connect to data source, it would require you to first sign-in SharePoint Online, after that, specify the SharePoint site URL (which I don't think dynamic content could be used here), then click the folder icon to find the proper folder path.

 

For different user save to different SharePoint library folder, currently I don't think that is available.

 

In addition, you could get some documentation for Microsoft Flow from the site below:

Microsoft Flow documentation

If you have any further questions, please post back.

Regards

 

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

^ thanks!

 

I actually solved this by looking at the exisiting template. Solution is:

 

1. Outlook action "when a new email arrives".

Has attachment and include attachments have been set to "Yes"

 

2. Condition

Object name = Outlook field From

Relationship = contains

Value = the domain from which the emails originate from

 

3. IF YES ->

 

4. Apply to each nees to be set here

Select an output from previous steps =Outlook's Attachments

 

5. Then set a SharePoint Create file

Site address is the SPO site collection in question

Folder path is the document library folder

File Name = Oulook field Name

File Content = Outlook field Content

 

It takes 2-5 minutes for the file to appear in SharePoint Online.

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com

Finally it worked; I was able to save specific attachament in SharePoint. Thanks a lot.

Hi @anttipajunen and @Ariel_Mendez,

 

Glad to hear that.

If you have any further questions regarding Microsoft Flow usage, please feel free to post back.

Besides, it would be very appreciate if you could accept the proper posts as the solution, which should be helpful for the others who may have the same question.

 

Regards.

Michael Shao

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

I am not able to make this work on a specific folder in my Inbox. The trigger never fires. It works find in the Inbox itself.

Dev_Nikhil
Advocate III
Advocate III

Hello,

Can we save the Attachment and Also Some other Data of E-mail in List/Library? 

for ex. I have a Mail in Inbox i have to Save its Attachment in One Library.

at the Same time i also want to save the Detailes of Mail Which we can get via Email (Like email ID, Subject, Body)

into same List/Library where the Attchments is.

 

Can it will be Possible ?

 

Thanks You in Advance

admincomm
Regular Visitor

I was able to successfully save attachments to SPO. However, if someone sends me an inline attachment, it would not be saved. Any solution to this?

@Dev_Nikhilget you find a solution to this? 

Yes @Basic_User007 , i have the Solution i am using two actions one for Creating an Item in SharePoint List and other one for storing Attachment into the SharePoint Document Library. If you have any other scenarios then also i would like to describe it with screen shots.

@Dev_Nikhil  If you are able to share your Flow steps via screenshots please do as I would be interested to see this. 

Helpful resources

Announcements

Power Platform Connections - Episode 6 | March 23, 2023

Episode Six of Power Platform Connections sees David Warner and Hugo Bernier talk to talk to Business Applications MVP Shane Young, alongside the latest news, product updates, and community blogs.    Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!        Show schedule in this episode:  0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References​ 28:04 ​Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams ​ 30:36 Outro & Bloopers  Check out the blogs and articles featured in this week’s episode:   https://francomusso.com/integrate-fullcalendar-io-with-power-pages-from-json-basics-to-advanced-outp... @crmbizcoach https://yerawizardcat.com/text/ @YerAWizardCat www.fromzerotoheroes.com/mentorship ​ @thevictordantas https://www.expiscornovus.com/2023/03/16/parent-hub-association/ ​ @Expiscornovus https://lindsaytshelton.com/2023/03/15/the-painful-process-of-custom-values-for-onenote-power-automa... @lshelton_Tech https://never-stop-learning.de/create-beautiful-canvas-apps-in-dataverse-for-teams/ @MMe2K    Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiered live on our YouTube at 12pm PST on Thursday 23rd March 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash   ScottShearer     Rusk   ChristianAbata     cchannon   Koen5     a33ik        AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg     rubin_boer     cwebb365       If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Microsoft Power Platform | March 2023 Newsletter

Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community".        LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more.       Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!   Did you miss an episode?  Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages     Power Platform leading a new era of AI-generated low-code development.   **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog         Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps.           UPCOMING EVENTS   Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more.  Click here to find out more and register today!     Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today!       Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today!      COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels!  These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users:  @WarrenBelz  |  @iAm_ManCat  Community Users: @LaurensM | @Rusk | @RJM07    Power Automate:   Super Users: @abm  | @Expiscornovus | @RobElliott  Community Users:  @grantjenkins | @Chriddle    Power Virtual Agents:   Super Users: @Expiscornovus | @Pstork1  Community Users: @MisterBates | @Jupyter123 | Kunal K   Power Pages: Super Users:  @OliverRodriguesOliverRodrigues | @Mira_Ghaly  Community Users: @FubarFubar | @ianwukianwuk  LATEST PRODUCT BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps, Power Automate, Power Virtual Agents, Power Pages 

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (1,692)