cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
anttipajunen
Advocate II
Advocate II

Help needed - Flow that saves an email attachment to SharePoint Online

Granted, I'm not the most ingenious Flow user but after enough hours of hitting my head aginst the wall, I'm coming here for help. This is what I want to accomplish:

 

- Flow that saves email attachments to a specified SharePoint Online document library.

- Flow is activated when an email originates from a certain domain (for example all emails sent from outlook.com or company.com).

- Email has an attachment/attachments. All file types applicable.

- Destination in the SPO document library correlates with the sender's domain (in this example Company or Outlook). Idea is to save all customer files to the specified customer folder in SPO.

- I'm using Exchange Online if that info is viable.

 

So. How is a Flow like this made? It is vital that the sender's domain is a trigger, not just some specific email address. I specifically want to make a Flow that saves attachments from a certain customer to SPO.

 

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com
2 ACCEPTED SOLUTIONS

Accepted Solutions
v-micsh-msft
Community Support
Community Support

Hi @anttipajunen,

 

You may take a look at the following template first

Save my email attachments to a SharePoint document Library

If you would like to save the attachments from special Email, then we could take use of condition to filter the Email arrived:

Add a condition to a flow

 

For SharePoint document library, as Microsoft Flow uses connection to connect to data source, it would require you to first sign-in SharePoint Online, after that, specify the SharePoint site URL (which I don't think dynamic content could be used here), then click the folder icon to find the proper folder path.

 

For different user save to different SharePoint library folder, currently I don't think that is available.

 

In addition, you could get some documentation for Microsoft Flow from the site below:

Microsoft Flow documentation

If you have any further questions, please post back.

Regards

 

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

^ thanks!

 

I actually solved this by looking at the exisiting template. Solution is:

 

1. Outlook action "when a new email arrives".

Has attachment and include attachments have been set to "Yes"

 

2. Condition

Object name = Outlook field From

Relationship = contains

Value = the domain from which the emails originate from

 

3. IF YES ->

 

4. Apply to each nees to be set here

Select an output from previous steps =Outlook's Attachments

 

5. Then set a SharePoint Create file

Site address is the SPO site collection in question

Folder path is the document library folder

File Name = Oulook field Name

File Content = Outlook field Content

 

It takes 2-5 minutes for the file to appear in SharePoint Online.

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com

View solution in original post

16 REPLIES 16
Ariel_Mendez
Regular Visitor

I have almost the same situation. I want to save the attachment that comes from specific email address with specific subject. This attachment have to replace a file in SharePoint.

 

Once this is done I will like to do another flow to open an Excel file and update the queries in it.

 

Found this tamplate: "Save my email attachment to SharePoint and get notifications" I have no clue of how to use it. I'm frustrated with this and about to quit and offer my boss another solution to automate this kind of process.

^ well I'm dying to know if that Excel query works - I have a strong feeling it isn't possible with Flow. But what if the data was in an SQL in Azure? Just saying out loud the first thing that comes to mind around the subject.

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com

If I could have the inormation in an SQL, Azure or other database, that will probably will be manage by the IT staff of my institution and therefore I will have no need to use flow. The issue here is that I´m trying to get data updated without the appropiate tools. If Microsoft actually want to empower the common user like me, I should be able to update my reports using simple tools. Already I´m able to update my reports in Excel using queries that looks for the information in an .csv file. Now I want to make it automatic with Flow. So far I´m strongly motivated to quit flow and do the automation with python.
Ariel_Mendez
Regular Visitor

Found another template: "Save my email attachment to SharePoint library". It should work, but so far haven´t found the way to make it work. I gues I need more time or more coffe.
v-micsh-msft
Community Support
Community Support

Hi @anttipajunen,

 

You may take a look at the following template first

Save my email attachments to a SharePoint document Library

If you would like to save the attachments from special Email, then we could take use of condition to filter the Email arrived:

Add a condition to a flow

 

For SharePoint document library, as Microsoft Flow uses connection to connect to data source, it would require you to first sign-in SharePoint Online, after that, specify the SharePoint site URL (which I don't think dynamic content could be used here), then click the folder icon to find the proper folder path.

 

For different user save to different SharePoint library folder, currently I don't think that is available.

 

In addition, you could get some documentation for Microsoft Flow from the site below:

Microsoft Flow documentation

If you have any further questions, please post back.

Regards

 

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

^ thanks!

 

I actually solved this by looking at the exisiting template. Solution is:

 

1. Outlook action "when a new email arrives".

Has attachment and include attachments have been set to "Yes"

 

2. Condition

Object name = Outlook field From

Relationship = contains

Value = the domain from which the emails originate from

 

3. IF YES ->

 

4. Apply to each nees to be set here

Select an output from previous steps =Outlook's Attachments

 

5. Then set a SharePoint Create file

Site address is the SPO site collection in question

Folder path is the document library folder

File Name = Oulook field Name

File Content = Outlook field Content

 

It takes 2-5 minutes for the file to appear in SharePoint Online.

----------------------------------------------
Check out my Project Operations and Power Automate blog at:
https://daytodaydynamics365.com

Finally it worked; I was able to save specific attachament in SharePoint. Thanks a lot.

Hi @anttipajunen and @Ariel_Mendez,

 

Glad to hear that.

If you have any further questions regarding Microsoft Flow usage, please feel free to post back.

Besides, it would be very appreciate if you could accept the proper posts as the solution, which should be helpful for the others who may have the same question.

 

Regards.

Michael Shao

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

I am not able to make this work on a specific folder in my Inbox. The trigger never fires. It works find in the Inbox itself.

Dev_Nikhil
Advocate III
Advocate III

Hello,

Can we save the Attachment and Also Some other Data of E-mail in List/Library? 

for ex. I have a Mail in Inbox i have to Save its Attachment in One Library.

at the Same time i also want to save the Detailes of Mail Which we can get via Email (Like email ID, Subject, Body)

into same List/Library where the Attchments is.

 

Can it will be Possible ?

 

Thanks You in Advance

admincomm
Regular Visitor

I was able to successfully save attachments to SPO. However, if someone sends me an inline attachment, it would not be saved. Any solution to this?

Anonymous
Not applicable

@Dev_Nikhilget you find a solution to this? 

Yes @Anonymous , i have the Solution i am using two actions one for Creating an Item in SharePoint List and other one for storing Attachment into the SharePoint Document Library. If you have any other scenarios then also i would like to describe it with screen shots.

Anonymous
Not applicable

@Dev_Nikhil  If you are able to share your Flow steps via screenshots please do as I would be interested to see this. 

Iman
New Member

Hi Sir,

I need one help.

Requirement is one user (who is not from my organisation) will send mail(with attachment) to me and this attachment will save or update in sharepoint.

Unable to do...can you explain with the full automate flow?

One user(outside of my organisation) will send me the attachment through the email..and then attachments will create or update in sharepoint..

Can you please explain total flow of power automate of that

Helpful resources

Announcements

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (3,251)