Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

Help needed with build -- Ondedrive or sharepoint file adjusted triggers mail



I am trying to build a flow but have trouble getting the right outcome.


In Onedrive or Sharepoint (doesn't matter) I have a folder. 

In this folder i have 1 fixed excel file and some random PDF files that can be added or deleted.


Now there has to be send a E-mail to specific persons when other specific persons have changed or added something in the excel file, and virsa versa. Not for every change or added thing they did while working in the file, only just when they are finished and closed the file or something. 


For the added or deleted PDF files no action is needed.


I succeded only partly in this, so can somebody help me out?


Thank you




Accepted Solutions
Memorable Member
Memorable Member


I have not tested this before but it should work.

On the trigger, "When a file is created or modified" click settings and add. This will now only run when the file gets published as a major version. (Versions ends with .0)


For more info on how to work with minor major version check this page.


The user can work with it in any way the like, they dont need to check it out. When they want to publish a major version they press publish and write a comment if the like to. Now your flow will be triggered.

The next condition you want to look for is who modified it, not sure if you only want for 1 specific person or multiple different, but you could incorporate it in the trigger or a second condition or switch.

View solution in original post

Super User
Super User

Hi @SamS-J 

Did you tried this to trigger flow only on specific condition





Can you refer Here for more.

Not sure if file onclose event is available in Power Automate.


If not above, you can think of triggering flow on a schedule basis to reduce frequent trigger execution.

Please click Accept as Solution on this reply if it helped to solve your issue, and thumbs-up if you feel this is useful or important in other ways as a boost.

Memorable Member
Memorable Member

To achieve this part: "Not for every change or added thing they did while working in the file, only just when they are finished and closed the file or something"


You would need to turn off auto save (Would not recommend this)

Or ask them to work with drafts and major/miner version.


When they are done editing the should check in a major version, the flow would check if the file is a major version and who last modified it, based on that it would send an email to the one you specify.

Thank for the reaction.


I know it is not recommend but i tried to turn off 'auto save'. But how to turn it off it if they open it in the online brower? Nowhere i find this option, autosave is alway actieve here.


Working with major and minor files is a good idea, i will give it a tought!

Hey, thanks for the reaction.


For onedrive you have 'when a file is edited' or 'when a file is begin edited'. I used the first one because this seemed to do the same like the 'on-close' function i search, however i can't make it work.


I am only a beginner in this flow automate, so where and how I need to fill in the file name in this specifion condition line you gave me? something like this;

@contains(triggerBody()?['{Overzicht Afisoleren Makrolon.xlsx}'],'.xlsx') 


For your information; I tried to work with a separate condition before but there i only have these dynamic options


But I learned that 'file name' is the coded file name and not the file name i gave it.

So no option can do the work here I guess...


How to schedule it, can it be every hour (with the condition that only when something is changed in that file)?


PS. sorry for the dutch image.




Memorable Member
Memorable Member

I would suggest using SharePoint instead of OneDrive because of the available options.


I would set my trigger to only run when a major version is published.

Second condition would be where I check who edited it.


On the trigger "When an item is created or modified" (SharePoint) click Settings and set the following trigger condition. 


For example in the image below it will only trigger if the version not equal to 1.0, you would need to modify this to fit your needs. You could do a if modified by = 

This would allow you to only trigger the flow when a specific person has modified it.



Frequent Visitor

Hey all,


I have build a flow that is almost good. The only thing i need is a condition code that the flow only start when the file is closed and there is something changed in the file.


Can someone help me with this?


Current Onedrive build:




Memorable Member
Memorable Member

@SamS-J I don't know a way of doing that.

OneDrive will autosave the file, this means the flow will run all the time the file have been opened due to autosave it will modify the file. With SharePoint you can do major/minor versions and get around it but with OneDrive i'm out of solutions here, sorry hope someone else can help you and good luck 🙂

Hey Jimmy,


If your build will work, I change it immideately to sharepoint! 🙂 

But can you help me more please.


How does this major/minor flow works in sharepoint?

- They have to check-out the file? But I just tested this, and I can still edit the file in the online browser and desktop-app (or is this because i am the owner of the file)?

- Then if they adjusted the file and want to check in it again, how they pick if it is a major/minor update? now i only get a comment box.


For a minor update (or just reading the file) there is no trigger needed to send an e-mail.

For a major update there needs to be a trigger to send an e-mail to specific people depending on who checked the file back in.


Or is there a way to trigger this e-mails by editing in the online browser or desktop app, without sending mails for every little change?

Because I am thinking about the lazy colleauges that will just (want to) open the online browser because checking-out in to much work....

Memorable Member
Memorable Member


I have not tested this before but it should work.

On the trigger, "When a file is created or modified" click settings and add. This will now only run when the file gets published as a major version. (Versions ends with .0)


For more info on how to work with minor major version check this page.


The user can work with it in any way the like, they dont need to check it out. When they want to publish a major version they press publish and write a comment if the like to. Now your flow will be triggered.

The next condition you want to look for is who modified it, not sure if you only want for 1 specific person or multiple different, but you could incorporate it in the trigger or a second condition or switch.

oké, I changed the settings in sharepoint to minor/major versions (thanks for the helpfull website link)

Then I made 2 sharepoint flows.


1.  'When a file is created or modified in a folder'

In here I filled in at options your suggested condition trigger (version contains .0) but then when i try to test the flow i get an error, see below.

If I remove this trigger condition the flow works fine:

- goes to right folder on sharepoint

- checks if the file has 'overzicht' in its name

- sends email.

Only problem here, how can i put in a condition to check who adjusted it so it knows to who it has to send an email. There is no suitable 'dynamic content' available to work with.


Error description in this flow:

Unable to process the template language expressions for the When_a_file_is_created_or_modified_in_a_folder trigger on line 1 and in column 16768: The template language function contains expects the first argument collection to be a dictionary (object), an array, or a string. The specified value is of type Null..


2. 'When an item or file is changed'

In here there are alot more 'dynamic content' options available to play with, like:



But also here i get the same error (see below) when testing the flow.  Even if I don't use your trigger condition.


Error Descirption in this flow:

Unable to process the template language expressions for the Condition_2 action on line 0 and column 0: The template language function contains expects the first argument collection to be a dictionary (object), an array, or a string. The specified value is of type Null..


I have the feeling i am getting closer to a fully working system :).

Hopefully you can help me with this?


Ps. Is maybe a direct cloudflow an option? If they are done changing the file they manually press a button to active a trigger to email the right person?

Memorable Member
Memorable Member


I just tested the first part and thats working perfectly. Flow will only be triggered when a major version is published.


I can edit it how mnay times i want and the flow is not triggered until i press publish and the file becomes a major version.




For your other condition, please explain more.

Is it always for example if User1 checks it in it should notify User2.
You could do a SharePoint list and use that as a config where you map user who edit with who to email and pull that. This way you can easily update the SharePoint list if a user needs to be replaced or change who to email.



It works!


I had first trouble finding the right flow to start with. Because in each one I tried, I couldn't connect to the sharepoint site and/or right folder.

But with the flow 'When a file is created or modified (only properties)' It worked.


Also in this flow I had alot of 'Dynamic content' options. I don't know if this is because the link to the folder was working and then it can grap more info to create this content or that I just was lucky.


Anyhow, with this extra content I could create more conditions to determine to who it has to send an e-mail depending on who 'Published' the file to a major version.


This is now how the build looks and only get triggered thanks to your condtion code.



Helpful resources


It's #MPPC23 Week! Check Out the Community Sessions and Events Happening in Vegas

After all the planning and preparing, the annual Microsoft Power Platform Conference is finally here! We are excited to see so many of our community in Las Vegas this week. To help make sure you don't miss any of the workshops, sessions, and events we have planned, make sure to check out this handy Community One-Sheet, and download the pdf today! Make sure to stop by the Community Lounge to meet @hugobernier, @EricArcher, @heaher_italent, and @AshleyFelts from our team!    

Join Us for the First-Ever Biz Apps Community User Group Meeting: Live from MPPC23

      Join us for the first-ever the Biz Apps Community User Group meeting live from the Power Platform Conference! This one hour user group meeting is all about discovering the value and benefits of User Groups! Discover how you can find a group in your local area or about specific topics where you can learn new skills and meet like-minded people as a user group member.   Hear from User Group leaders about why they do what they do and what resources they receive to help them succeed as community ambassadors. If you have never attended a User Group meeting before, this will be a great introduction! We hope you are inspired to find a group that meets your unique interests!   October 5th at 2:15 pm Pacific time   If you're attending #MPPC23 in Las Vegas, join us in person! Find out more here:!/session/Biz%20Apps%20Community%20User%20Group%20Meeting%20-%20Live%20from%20MPPC/6172   Not at MPPC23? Attend vvirtually by registering here:    If you can't attend this meeting live, don't worry! We will record this meeting and share it with the Community at 

Back to Basics: Tuesday Tip #1: All About YOUR Community Account

We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other!     This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (   All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (   Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (   That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."

Announcing the MPPC's Got Power Talent Show at #MPPC23

Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show!      Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before.    We're casting a wider net with three captivating categories:  Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine!    Got That Special Spark? A Story That Demands to Be Heard? Your moment is now!  Sign up to Showcase Your Brilliance:  Deadline for submissions: Thursday, Sept 28th    How It Works:  Submit this form to sign up:  We'll contact you if you're selected. Get ready to be onstage!  The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark.     Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes.    Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes.    Event Details:  Date and Time: Wed Oct 4th, 6:30-9:00PM   Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA  

September User Group Success Story: Reading Dynamics 365 & Power Platform User Group

The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members!   The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza.   The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups.   Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings.   The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community.   One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals.   With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.  

A Celebration of What We've Achieved--And Announcing Our Winners

As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools.   From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution.   Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress!     Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge!   These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all.   Power Apps Community:  Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community:  Community User Winner: @trice602 Super User Winner: @Expiscornovus  Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata   We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities:    Power Apps: @LaurensM   Power Automate: @ManishSolanki    Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!

Users online (3,573)