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makers
New Member

Help with sending an email based on data from Excel

Hello!

 

Can someone please help me create a flow with the following parameters?

 

I have a spreadsheet that is manually updated every Wednesday with feedback from a survey (I am unable to automate this process). I would like to send an email each week containing just the updated/newly added rows. I am having a hard time separating this data from previous data. 

 

Thank you!

5 REPLIES 5
rzaneti
Super User
Super User

Hi @makers ,

 

Does your table have a column to register when the data was entered? If you do not have this tracking and you are allowed to create a "helper" additional table, a possible alternative is to use a Office Script to copy your table every Tuesday to capture the "existing records". After you populate your table with the new data on Wednesday, another Office Script can compare the two tables and return to Power Automate only the new records.

 

The Office Scripts are a JavaScript based solution that connects to Power Automate cloud flows. It manipulates Excel files, working in a similarly to VBA, but for Excel Web. 

 

If the idea above works for you, please share a sample of your table (removing any sensitive data) and I will help you to build the Office Scripts for that.

makers
New Member

Thank you, @rzaneti 

 

Yes, my table does have a timestamp. It also includes columns containing: activity type, name, feedback, completion

 

I was trying to pull data based on the timestamp (-7 days) but am having no luck. Not sure if there is another possibility or if I need help with the build. Thank you for your help!

 

Hi @makers ,

 

Dates in Excel are tricky! They do not follow the ISO standard, so we need to convert it when using in Power Automate. I will help you to build an expression to convert it, so you will be able to perform date calculations in Power Automate and isolate the new entries. 

 

I'm assuming that you are using a 'List rows in a table' action in your current flow design, so could you please share the raw outputs from it? Make sure to remove any sensitive data from the image before sharing it (just let at least one record from your date column visible). 

makers
New Member

Thank you, @rzaneti !

 

I am very new and inexperienced with PowerAutomate. I am using "List rows in a table", but not sure what exactly you need?

Hi @makers ,

 

Sorry for the incomplete answer!! I asked for the 'raw outputs' form the 'List rows present in a table' action, and you can find these raw outputs by following these steps (but do not hesitate and ask for more clarification if needed):

 

Access flow details page

First go to your Power Automate home page, click in 'My flows' and click in the name of the flow that you want to access:

rzaneti_2-1689281471663.png

 

Access flow run page

You will see some details about your flow, and on the bottom of the page, a list with all flow runs. Click in one of the date/time:

rzaneti_3-1689281471672.png

 

Access details from your action

Then you will access the flow run page. The view is similar to the flow edit page, but here you are not allowed to change anything in the actions: you can only read the status of the flow, and even access the specific inputs/outputs from each individual action:

rzaneti_4-1689281471581.png

 

Raw outputs button

Find your 'List rows present in a table' action and click. It will expand the action view, and  display the "Show raw outputs" button in the OUTPUT section. In some cases, this button appears as 'Click to download':

rzaneti_0-1689281406248.png

 

 

Accessing the raw outputs

It will show a sidebar on the right side of your screen containing this JSON notation (if you had the 'click to download' option, it will open the outputs in a new tab):

rzaneti_1-1689281406335.png

 

 

Find the "body" property. It is always after the "headers" property. Make sure to remove any sensitive content from the image before sharing.

 

You also can find more details about how to access the outputs in Power Automate in this blog post that I wrote recently: http://digitalmill.net/2023/06/29/how-to-access-the-raw-outputs-in-power-automate/

 

Let me know if it works for your or if you need any additional help!!

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