cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

How Can I Create Folders And Sub Folders In SharePoint Library Using Power Automate

Hello, 

 

Hope you're well 🙂

 

I would like to know how I can use power automate to create folders and subfolders in the SharePoint library.

 

below is my document library in SharePoint

anzy91_0-1642061690477.png

 

I want to add subfolders to each folder in the document library automatically.

anzy91_1-1642061802133.png

 

 Could I please know what is the best way to do this using power automate?

 

 

30 REPLIES 30
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous,

 

Do you want to create these folders only one time. Or is this something you want to schedule?

 

For the first scenario you could use a setup like below.

This setup uses an array for all the subfolders. It also retrieves the current folders in the first level. It loops through those folders and creates the 5 sub folders per folder item found in the root of the library.

 

However, it doesn't check if the subfolders already exist. So, this setup would only support a one-time creation scenario.

 

createsubfolders.png

 

1. Add initialize variable action of type array, call it SubFolders. Use the array below as a value.

 

 

 

[{
    "SubFolder": "1. NDA"
  },
  {
    "SubFolder": "2. Contract Documents"
  },
  {
    "SubFolder": "3. Due Diligence"
  },
  {
    "SubFolder": "4. Emails"
  },
  {
    "SubFolder": "5. Purchase Orders"
  }]

 

 

 

subfolders_array.png

 

2. Add a get files (properties only) action. Make sure you select No to not include nested items.

 

3. Add a Filter Array action. Use the value of the previous action. Make sure you filter on IsFolder eq true. Otherwise the flow will also use documents in the loop.

 

getfilesonly.png

 

4. Add an apply to each action. Use the body of the Filter Array action.

 

5. Add another apply to each action within the first apply to each. Use the SubFolders array.

 

6. Add a Create New Folder action.

 

Use the following expression for the Folder Path field:

 

 

concat(items('Apply_to_each')?['{Name}'], '/', item()['SubFolder'])

 

 

 

applytoeachnested.png

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Anonymous
Not applicable

@Expiscornovus Thank you for your reply I appreciate it :). I will get back to you once I give it try. 

Anonymous
Not applicable

@Expiscornovus To start the flow process do I use:

anzy91_0-1642071798025.png

 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous,

 

Sorry, I cropped my first screenshot by accident 😁

 

I used the Manually trigger a flow action. That is the easiest action if you only want to run it once.

 

manuallytriggerflow.png

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Anonymous
Not applicable

@Expiscornovus I'll give it a try

Anonymous
Not applicable

@Expiscornovus I got it working now 🙂 Thank you for your help 

anzy91_2-1642087654027.png

 

anzy91_0-1642087203611.pnganzy91_1-1642087227665.png

 

what is the process of getting it scheduled?

 

Is there a way to check if subfolders already exist in the document library?

 

Kind regards,

Anees

Anonymous
Not applicable

@Expiscornovus 

Hey hope you're well 🙂

what is the process for automating the flow instead of using the manual trigger?

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous,

 

Instead of the manually trigger a flow action you could use a recurrence trigger action and define a schedule.

 

recurrence.png

 

For the check part of your question I would use a mechanism to retrieve the folder just before the create folder action in the loop.

 

With a condition you could check if the output is empty. If that is the case you could put the Create folder action within the if Yes.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Anonymous
Not applicable

@Expiscornovus thank you for your reply 🙂

Do you have an example that I can see or follow.

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous,

 

Yes, sure. I can share an example about that. See below.

 

1. First of all I would use a filter query to match your recurrence action. Let's say you configure it to run the flow once a week. I would filter the Get files so it only retrieves folders which have been created in the past 7 days.

 

Created ge '@{formatdatetime(addDays(utcNow(), -7), 'o')}'

 

filterquery_created.png

2. In the apply to each I would add a Get folder metadata using path action. Put the name of the name of the library in the value and use the same concat function we use in the Create folder action.

LibraryCreateSubFolders/@{concat(items('Apply_to_each')?['{Name}'], '/', item()['SubFolder'])}

 

3. Add a condition action. In the settings of action make sure it also runs when the previous action has failed. Use the configure run after setting for that.

 

4. In the condition check if the message is not empty and that the message starts with Folder not found.

 

5. Add the Create new folder to If Yes.

 

 

checkfolders.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Anonymous
Not applicable

@Expiscornovus Thank you :). I will have a go trying out the process. 

Good morning, this setup is something I need, but I need extend the setup with the specific Channel or folder name. So A would have Folder 1, 2, 3 and B should have something like 5, 6, 7. So I need to check the name of the base folder A and on that basis I need to add folders. Can we think of a working process for that. I need to create 6 unique channels and consequently 6 various folders in there. 

Anonymous
Not applicable

Thank you for this It has been a great help. I was wondering if it is possible in the variable to create folders inside the subfolders. This is what I need to create. 

 

1. Sales\
1. Sales\1. Agreements\
1. Sales\1. Agreements\Final Agreements
1. Sales\1. Agreements\_WIP
1. Sales\2. Correspondence
1. Sales\3. Proposals
2. Service\
2. Service\1. Environment\
2. Service\1. Environment\1. Network Diagrams
2. Service\1. Environment\2. Site Photos
2. Service\1. Environment\3. Device Setup Processes
2. Service\2. Reports\
2. Service\2. Reports\1. Monthly Service Reports
2. Service\2. Reports\2. QBR Reports

 

Is this possible?

Thank you sharing this! Question: What if I want to create a folder within one of the subfolders created above? Where should I make the changes to the flow? Thanks in advance. 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Arunan08,

 

It should be possible to add to add this as an item to the SubFolders array in the beginning of the flow.

 

[{
    "SubFolder": "1. NDA"
  },
  {
    "SubFolder": "2. Contract Documents"
  },
  {
    "SubFolder": "3. Due Diligence"
  },
  {
    "SubFolder": "4. Emails"
  },
  {
    "SubFolder": "5. Purchase Orders"
  },
  {
    "SubFolder": "5. Purchase Orders/Archive"
  }]

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


It worked! Thank you so much.

@Expiscornovus Thanks for sharing your knowledge. I got the first sub folders created, but I am trying to create sub folders in 2 of the previously created sub folders e.g (1. NDA, 2. Contract Documents). Please how can I do this ?

Please how did you do this? what did he mean by "

It should be possible to add to add this as an item to the SubFolders array in the beginning of the flow.

"

The box highlighted in red is a subfolder within the "Proposal" folder.

 

 

 

Screenshot (763).png 

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,554)