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Anonymous
Not applicable

How to Schedule the Folder Reference in the Flow based on Pre set date

Hi All,

 

I have a flow which is to check against the files upload into the folder in the sharepoint(such as Q1). However, I like to set the 'Get Files' in the flow to refer to different folder according to the pre set date as below table. How do I set the reference in the 'Limit Entries to Folder' to different folder according to the date below.

 

For example, when the flow is running between 1/7/2023  and 1/10/2023, the 'Limit Entries to Folder' will update the link to the folder of 'Q2' in the sharepoint.

 

 

kelvinlkh_3-1672330183759.png

 

 

Flow

kelvinlkh_1-1672329915236.png

 

Sharepoint

kelvinlkh_2-1672330099190.png

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Anonymous ,

sure.
Open your "Get Files (properties only)" action and clear "/Shared

Documents/Q1".

Now click "Add dynamic Content"

GetFiles.png

Switch to the "Expression" Tab and copy&paste the formula there. Press OK.

expressions.png

Now you see that you have an expression for the folder path and no longer a static value.
concat.png



But make sure that 

  1. the library you selected unter "Library Name" exists.
    That Guid there is suspicious. Delete that and select the library you want from the dropdown.

  2. the Folder Path is correct. The Formula assumes that your path to the Q1...Q4 Folders is "/<site>/<library>/Shared Documents/Q1". So that inside your library is another folder called "Shared Documents" containing Q1..Q4

    If you don't have a "Shared Documents" Folder inside of your library (and you have "Q1"..."Q4" as top level folders in your library), use this expression instead
    (I just deleted the concat("/Shared Documents/",<remaining formula>) part).
if(
	less(
			dayOfYear(utcNow()),
			dayOfYear(formatDateTime(concat('04-01-',formatDateTime(utcnow(),'yyyy'))))
		),
	'Q1',
	if(
		less(
			dayOfYear(utcNow()),
			dayOfYear(formatDateTime(concat('07-01-',formatDateTime(utcnow(),'yyyy'))))
		),
		'Q2',
		if(
			less(
				dayOfYear(utcNow()),
				dayOfYear(formatDateTime(concat('10-01-',formatDateTime(utcnow(),'yyyy'))))
			),
			'Q3',
			'Q4'
		)
	)
)


Best Regards,
Sven

View solution in original post

4 REPLIES 4
365Knoten
New Member

You could use this formula 

concat(
		'/Shared Documents/',
		if(
			less(
					dayOfYear(utcNow()),
					dayOfYear(formatDateTime(concat('04-01-',formatDateTime(utcnow(),'yyyy'))))
				),
			'Q1',
			if(
				less(
					dayOfYear(utcNow()),
					dayOfYear(formatDateTime(concat('07-01-',formatDateTime(utcnow(),'yyyy'))))
				),
				'Q2',
				if(
					less(
						dayOfYear(utcNow()),
						dayOfYear(formatDateTime(concat('10-01-',formatDateTime(utcnow(),'yyyy'))))
					),
					'Q3',
					'Q4'
				)
			)
		)
	)
Anonymous
Not applicable

Hi @365Knoten , I am quite new to power automate. May I know where I should write the code you have given at?

Anonymous
Not applicable

Hi @365Knoten , appreciate if you could guide me further on this.

Thanks.

Hi @Anonymous ,

sure.
Open your "Get Files (properties only)" action and clear "/Shared

Documents/Q1".

Now click "Add dynamic Content"

GetFiles.png

Switch to the "Expression" Tab and copy&paste the formula there. Press OK.

expressions.png

Now you see that you have an expression for the folder path and no longer a static value.
concat.png



But make sure that 

  1. the library you selected unter "Library Name" exists.
    That Guid there is suspicious. Delete that and select the library you want from the dropdown.

  2. the Folder Path is correct. The Formula assumes that your path to the Q1...Q4 Folders is "/<site>/<library>/Shared Documents/Q1". So that inside your library is another folder called "Shared Documents" containing Q1..Q4

    If you don't have a "Shared Documents" Folder inside of your library (and you have "Q1"..."Q4" as top level folders in your library), use this expression instead
    (I just deleted the concat("/Shared Documents/",<remaining formula>) part).
if(
	less(
			dayOfYear(utcNow()),
			dayOfYear(formatDateTime(concat('04-01-',formatDateTime(utcnow(),'yyyy'))))
		),
	'Q1',
	if(
		less(
			dayOfYear(utcNow()),
			dayOfYear(formatDateTime(concat('07-01-',formatDateTime(utcnow(),'yyyy'))))
		),
		'Q2',
		if(
			less(
				dayOfYear(utcNow()),
				dayOfYear(formatDateTime(concat('10-01-',formatDateTime(utcnow(),'yyyy'))))
			),
			'Q3',
			'Q4'
		)
	)
)


Best Regards,
Sven

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