cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
eiramanor
Frequent Visitor

How to add Respondents to Microsoft Teams?

Hi, I'm a MS Flow Newbie. Really need your assistance, been trying to do this and search about this for hours.

 

I've created a Teams Meeting on April 17, registrants can sign up thru Forms. 

What I wanted to know is that:

  • After they sign up, it will automatically add them to my Teams Meeting? 
    • Ergo; they will receive a calendar invite,
    • And can have access to the teams meeting link
    • And I can see them on the calendar attendee list

Really hope for you guidance. thanks!

9 REPLIES 9
ChristianAbata
Community Champion
Community Champion

hi @eiramanor  it looks like you need to update your meeting.

 

You can do it by using API 

 

https://docs.microsoft.com/en-us/graph/api/event-update?view=graph-rest-1.0&tabs=http



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA

Thanks Mark. However it’s updated.

Wanted to know what action or condition should I use in flow for the respondent of my form to recieve a calendar invite with MS Teams link?

My current flow is this:

Form (when there’s a new response) - send email confirmation to recipient - details of form redirected to my excel sheet

Then what I hopefully want, is the recipient of the form would receive a calendar invite and the link of my Teams Meeting.

I tried to add : create event, it worked, however whenever another respondent would fill out my form, another event will be created.

I tried using “Update Event” Function, but it seems I can’t find the Calendar ID.

Hi!

If you need to have one single meeting for all respondents filling out your form, I would suggest to create the event via an independen flow before distributing your Survey and store the Calendar ID in a external repository (sharepoint, excel, etc...).

Now once survey is distributed, and whenever a new Form response is received, just grab Calendar ID, read the Calendar event to get current attendant list and update it by means of Update Event

Hope this helps

 



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



Thanks @efialttes does that also apply to the respondents who are outside of my organization?

@eiramanor  yesterday I was trying to reply what you need and I had some news.

 


@eiramanor wrote:

Thanks @efialttes does that also apply to the respondents who are outside of my organization?


Unfortunally you can't my friend, when you create a teams Metting is a event in your calendar, but using get events you can't see the link metting.


@eiramanor wrote:

Thanks @efialttes does that also apply to the respondents who are outside of my organization?


As you test, I tryied the same and that's  the problem everytime a users fill a form a new invite is sended to all persons in the metting, becouse is an update.

What I do is copy manually the link meet and send it in description, and use get events to get the link and then could be able to send it by email. I see this like an answer but it not fully automatic.

 

Hope you this experience can help.

 

 



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA

Thank you @ChristianAbata and @efialttes  so both your help!

 

I tried both solutions and integrated it with .ics format I learned from this site:

https://www.youtube.com/watch?v=DU_d71ykRJA&t=341s

 

Unfortunately, this is what it currently looks like: The .ics is not readable. 😐

 

failed ics attempt.jpg

 

My work around, is that I will just create an event on the flow so I could block their calendar.

In which, I can just add the link of the MS Teams meeting.

The downside to that, if I received 200 responses from forms, it would create 200 calendar invites on my calendar too.

 

Shure @eiramanor  an ics is a good option. What  I do is create it using outlook client and then upload it to dropbox, so I use the link in a HTML template and done I send a message per user registered by my form. 

 

Please if you solve your problem, condier to mark an answer as solution to guide others.



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA

Hi @ChristianAbata  how do you do that?

It seems my .ics format is not working, the .ics file is not readable. 😞 

 

Will sure do! 

@eiramanor  shure see this video

 

generarIcs.gif



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

New Ideas Forum MPA.jpg

A new place to submit your Ideas for Power Automate

Announcing a new way to share your feedback with the Power Automate Team.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

365 EduCon 768x460.png

Microsoft 365 EduCon

Join us for two optional days of workshops and a 3-day conference, you can choose from over 130 sessions in multiple tracks and 25 workshops.

Users online (318)