cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
DarenD
Helper III
Helper III

How to check if a field (date) is blank AND it is within a specific number of days then send email

I have a business process where I need to take the following steps....just not sure how to code it in FLOW:

 

Step 1: Determine if [Funded End Date] is NOT blank

Step 2: IF [Funded End Date] field IS blank do nothing  

Step 3: IF NOT blank determine if [Funded End Date] is 1 day greater than today

Step 4: If YES send an e-mail to specific people | If NO do nothing

 

Run this everyday at a specific time

 

This seems to be a pretty standard problem and I've used this code @equals(formatDateTime(item()?['Funded_x0020_End_x0020_Date'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), 10), 'MM/dd/yyyy'))   before to send notices.

 

The issue I'm running into is that the not all the Funded End Date fields have data, and won't.  So I the first part of the code throws an error becuase it's trying to evaluate a blank field

 

FLOW Blank Field Issue.png

 

Thanks in advance for any help! 🙂

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

I came across a similar issue today and couldn't find a solution in the community, but then found a workaround that may be of interest for some users for determining if a date field is blank:

 

Value(Today()) - Value('Due Date') = Value(Today()) returns True if Due Date is blank.

 

View solution in original post

32 REPLIES 32
Anonymous
Not applicable

Hey DarenD,

 

I have ran into issues trying to evaluate too much in one expression condition - even if everything makes logical sense. Now I split up more steps, both Flow and my coworkers seem to like it better.

 

I would

  1. Initialize a boolean Variable outside the loop
  2. Then inside your Apply to each, Set the Variable something like
    1. Set boolean Variable = not(empty(item()?['Funded_x0020_End_x0020_Date']))
  3. Add another conditional branch where if the Fund date is TRUE (not empty) continue on to your other within 10 days condition, else do nothing

Capture.PNG

Sooo...what action/condition am I looking for to create the variable?  I can't seem to find it in the FLOW actions.

Oh my gosh....as soon as I posted this I found it. Sorry. 

Charles_John,

     I think I've followed the instructions provided but can't find the "true" boolean value. What am I missing?

 

VariableIssue.png

I basically do the same exact thing in my Flow. I first check if the date field on this SharePoint list is NOT blank with the following code inside a condition:

 

@not(empty(triggerBody()?['column name goes here']))

(the above is under an Apply to Each, just like you have it). So, if it is empty, nothing happens, if it is NOT empty, it goes to another condition where it checks if the date from the list is 30 days away from today or not. If it is not, nothing happens, if it IS 30 days away from today, I get an e-mail reminder sent to me.

 

@equals(formatDateTime(item()?['Nextauditdue'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), 30), 'MM/dd/yyyy'))

I must be missing something, because I've got a Definition Error (see arrow) and I can't find "true" in condition value.

 

VariableIssue2.png

Hey @DarenD

 

I actually use it without the variable initilization and true/false checking. I just add a condition under the Apply to each step and go to edit in advanced mode and paste the code in there. Also make sure the title of your column is correct but it looks like you've already done this from your screenshot.

Ah, let me try that and see if I can kick start this bad boy!

krisof805,

 The FLOW ran but I didn't get a notice and I've got one date set to 8/21/2018 (trying to test for just 1 day to see if I can get it to work).  Please see the two pix below:

 

Something Didn't workSomething Didn't workNot sure if code is incorrectNot sure if code is incorrect

@DarenD

 

I think your first screenshot indicates that the Flow didn't get to that step because the item was empty in that particular instance?

 

The second screenshot has your date out 10 days, and not 1, if I am not mistaken. I think you would need a date for 8/30/2018 or 8/31/2018 for the Flow to evaluate to true and send you an e-mail.

 

 

Anonymous
Not applicable

@DarenD

 

The not(empty(item()?['Funded_x0020_End_x0020_Date'])) needs to be an expression, or use the @ operator as I think you did in your next attempt

 

Capture6.PNG

 

 

Anonymous
Not applicable

@DarenD

 

Using this approach you are referring to the wrong object.

@not(empty(triggerBody()?['RD_x0020_Funded_x0020_Expiration_x0020_Date'])) 

 

You want to referrence each element in the loop. Use below instead:

@not(empty(items('Apply_to_each')?['RD_x0020_Funded_x0020_Expiration_x0020_Date'])) 

 

Using the Expression and Dynamic Content tab to select your elements and build your formulas will help avoid the incorrect objects.

 

 

For your second box highlighting the comparision value in the condition, again, you can type in true in the Expression fx box. I think you can also directly just type in true to the comparision text box.

So I'm now a bit confused.  This is due to me being so new at FLOW but this is clearly an important issue for me to get fixed as I'll be using it in several other FLOWs.  

 

Charles_John,

    I added the code where you recommended, I believe, and it did run but no notice went out. I feel like I'm super close and just missing somethign small. You and Kristof805 are being super helpful and patient and I really, really appreciate it!!! 

 

So I have file in my library with an RD Funded Expiration Date of 8/22/2018, this is my test file.   

 

In my "Apply to Each" Action I have the first condition of:

 @not(empty(items('Apply_to_each')?['RD_x0020_Funded_x0020_Expiration_x0020_Date'])) 

 

If YES then second condition of:

 @equals(formatDateTime(item()?['RD_x0020_Funded_x0020_Expiration_x0020_Date'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), 1), 'MM/dd/yyyy'))

 

If RD Funded Expiration Date is 1 day ahead (YES) then send an e-mail.  What am I missing?

 

CodeIssue3.png

@DarenD

 

Your code looks good to me! Have you checked any of your runs for what is inside the Get files (properties only) -> Outputs -> Body results? That shows all the stuff your Flow is getting back from your files, you should see your dates there.

 

Have you tried a test run or two with this latest setup? Do you get a failure? Runs okay but no e-mails?

Anonymous
Not applicable

Hi DarenD,

Glad to help! Couple suggestions:

 

1. Add an action on the No/False branch of your condition to help in debuging. Then you'll be able to see if the condition isn't being evaluated as expected. This is why I also recomend Initializing/Setting variables. It's easier to see what's happening when debugging.

  • Note that your comparing sharepoint dates - which i'm assuming aren't entered in UTC time - against UTC now. I don't think this is the error in this case, but may cause timing differences in the future depending on what region you're in.

2. I would suggest building expressions using the Dynamic content selections and Expression formula until you're more familiar with objects. This will ensure you have correct references.

Capture.PNG

 

  • In your second condition is this giving you your expected value?
    •  @equals(formatDateTime(item()?['RD_x0020_Funded_x0020_Expiration_x0020_Date'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), 1), 'MM/dd/yyyy'))
  • I think it might, but you could change to 
    •  @equals(formatDateTime(items('Apply_to_each')?['RD_x0020_Funded_x0020_Expiration_x0020_Date'], 'MM/dd/yyyy'), formatDateTime(addDays(utcNow(), 1), 'MM/dd/yyyy'))

 

I just tried to make sure everything is working and it is with the following code and item with the date of 9/20/2018 (that's 30 days away from today according to Flow):

 

Expiration.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If the a date does end up being empty, the 30 days away step will throw and error saying that it did not get to that step but overall the Flow calls the run a success and so do I.

Charles_John,

    I added an e-mail in the first condition and recieved 200+ e-mails on items that had blank funding date fields. So that part works. However, the next condition isn't working properly. Even when I added your code updates.  See below:

email1.pngCodeIssue4.png

@DarenD I think that means that the Flow did not make it to that step (which is fine .. if a date is blank you can't compare it to a date from 30 days from now) but @Anonymous sounds like they know more than me. 

 

So the blank date part is working. Did you set any dates to 8/22/2018 so you would get a single e-mail if the Yes side of the condition evaluates?

Yes, I have 1 file with that date for testing purposes.  I think FLOW hates me! LOL! 

Helpful resources

Announcements

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,476)